Job Description & Requirements
1. Liaise with the Sales Dept , Finance Dept , Warehouse and Shipping Executive on purchase , L/C opening , arrival of consignment etc
2. Check on order status and stock and catalogue availability through computer for order raised by the sales personnel
3. Check and verify the Sales Contract from supplier’s against P.O.
4. Check and verify the D.O. and Invoice received against P.O. and Goods Receipt Note
5. Update order control register and GRN into computer when the goods are received
6. Maintain new items, location changes , inventory adjustment into computer
7. Raise claim forms for short supply or damage goods to suppliers and follow up on the matters , whenever necessary
8. Follow up on outstanding orders and delivery schedules of orders
9. Prepare and type documents , A&P support etc. required within the Dept
10. Handle daily correspondence independently pertaining to the administration of the purchasing function
11. Attend to customer’s inquiries in the office
12. Ensure proper documentation procedures are adhered to by the Dept and recommend improvement , if any
13. Monitor and maintain proper filing system for easy retrieval of information
14. Collect all Tender Notice related to Power & Services products and inform Manager and /or person-in-charge
15. To follow up on the correspondence with the principal and customer
16. To prepare and assist in delivery order , invoice and confirmation of order upon receiving sales order
17. Prepare reports for Dept reporting and decision making purpose
18. Provide administrative support to the Dept
Requirement:
- Min GCE “O” Level or equivalent
- Min 2 years’ experience in similar capacity
· Good computer skills especially in MS Office Software
· Experience with SAP is highly preferred
· Possess good interpersonal & communication skills
· Meticulous and attentive to details
