Job Objective/s
1. Confidential Personal Assistant to the CEO and COO/CTO.
2. Ensure smooth operational credence of the corporate-management directives and calendars.
Duties and Responsibilities
• Provide full-time P&C (Private & Confidential) Personal Assistant support to the (on-site) COO/CTO and in parallel, separately provide P&C Personal Assistant support to the (off-site) CEO.
• This includes maintenance of meeting agenda, and planning appointments, travels, visits, etc.
• Assist in corporate communications both internally (within Singapore office, within the DenseLight group companies), and to support corporate on external communications.
• Manage corporate events and provide adhoc administrative assistance to the Executive team
• Assist on any other HR, Office and business-operational tasks from time-to-time.
• Take dictation, meeting minutes and follow-up on matters arising
• Produce reports, presentations and briefs
• Assist CEO & COO/CTO to track/remind HODs of important tasks and deadlines
• Managing databases and filing systems to meet corporate office objectives
• Provide other administrative support to other teams in the Company as directed by the CEO or COO.
Qualification Guidelines
Minimum Education
• Diploma in business administration or Secretarial experience or relative field
Minimum Experience
• At least 5 year of proven experience as personal assistant, executive secretary or similar administrative role to corporate management
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management.
Specific Knowledge / Skills
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Proven organizational skills and multi-tasking skills
