The individual will be playing a key role in performing administrative support to the international business reported in Singapore and managing the calendar of the Company's CEO.
Job Responsibilities
● Responsible for the general day-to-day office administration of the company including administration works for the project undertaken by the company.
● Manage CEO’s calendar i.e., arrange, manage, coordinate and maintain CEO’s schedule including internal and external, appointments and meetings.
● Handling suppliers, invoicing, stock ordering, preparation of price list, office management and export documentation
● Ensure invoices are paid and accurate and transactional commentary is up to date
● Ensure the organization’s contracts and documents are accurate and well maintained in a systematic database
● Collaborate with other departments to ensure that all company processes are handled efficiently and resolve any issues.
● Any other administrative duties as assigned.
Requirements
● Excellent organizational skills, including the ability to manage multiple tasks and projects, prioritize tasks and workload, and respond to changing deadlines.
● Flexible, courteous, meticulous, self-driven, dedicated and a team player
● Good interpersonal, communication and presentation skills to liaise with internal and external stakeholders.
● Discretion and the ability to handle sensitive documents and information appropriately.
● Good command of English and ability to converse in Cantonese/Mandarin will be an advantage to liaise with mandarin speaking corporates.
● Some experience in administrative or customer service environment will be advantageous
● Proficiency in Microsoft Office especially PowerPoint, Excel, Word
● Proficiency in digital meeting tools such as Microsoft Teams, Zoom, Google Meet and other communication tools.
Work Arrangement
● This is a work from office role
● Working hours: Mondays – Fridays from 9am to 6pm with 1 hour lunch break.
To apply: submit your resume directly to [email protected]
Foong Siew Hoon (CEI Registration No: R1108953)
Giant Recruitment Pte Ltd (EA Licence 22C0921)
