Total 1 job vacancies by Heindrich Trading Pte. Ltd.

Personal Assistant to Director (Export/Import, Commodities)

Key Responsibilities:

1. Administrative Support:

• Manage the director’s calendar, scheduling meetings and appointments related to export/import operations.
• Organize and maintain documentation, records, contracts and trade agreements.
• Prepare and edit reports, presentations, and correspondence related to operational performance and market conditions.

2. Communication:

• Act as the primary point of contact for communication with third parties.
• Screen calls and emails, prioritizing messages from key stakeholders.
• Draft and manage communications regarding shipments, quality control, and operational updates.

3. Meeting Coordination:

• Organize meetings with third parties, ensuring all logistical details are arranged.
• Prepare meeting agendas and take minutes, documenting decisions and action items.

4. Negotiation and Representation:

• Represent the director/CEO in negotiations with third parties, ensuring the organization's interests are upheld.
• Prepare for negotiations by conducting research and developing strategies to achieve favourable outcomes.
• Strategize for expansion into the Central and South American market.

5. Market Research and Analysis:

• Conduct research on market trends, pricing, and regulations related to the commodities.
• Assist in compiling reports on supply chain performance and quality assessments.
• Building a foundation for operations in the new markets.

6. Quality Control:

• Collaborate with the directors to establish quality control measures for the commodities.
• Travel as needed to inspect commodity quality at supplier locations, ensuring compliance with standards.

7. Project Management:

• Assist in managing projects related to import/export operations, tracking progress and deadlines.
• Coordinate with various departments (e.g., logistics, compliance) to ensure smooth operations.
• Develope market entry plan.

8. Confidentiality and Discretion:

• Handle sensitive information regarding contracts, pricing, and relationships with third parties with discretion.

Qualifications:

1. Education: Master degree

2. Experience: Prior experience as a personal assistant or executive assistant in export/import, with specific knowledge of commodities.

3. Skills:

• Strong understanding of export/import processes and regulations.
  • Familiarity with natural resources and quality assessment standards.
  • Excellent negotiation and communication skills, particularly for engaging with third parties.
  • Proficiency in office software (e.g., MS Office Suite) and relevant trade management software.

Personal Attributes:

• Strong attention to detail, particularly in documentation and quality control processes.
• Professional demeanor with the ability to work independently and prioritize tasks.
• Willingness to travel frequently to inspect and meet with stakeholders.