Total 6 legal officer job vacancies in Administrative / Clerical category in Singapore

Name of School: Nan Hua Primary School

Location Address: 30 Jalan Lempeng Singapore 128806

Key Responsibilities:

• Attend to walk-in and call-in inquiries, maintaining a professional demeanor.
• Maintain records of sick or injured students and provide necessary assistance.
• Handle incoming and outgoing mail efficiently.
• Manage the receipt and distribution of goods.
• Perform filing duties, record lost-and-found items, and manage other administrative tasks as needed.

Qualifications & Skills:

• Minimum ‘N’ / ‘O’ Level certification.
• Proficient in English and Mandarin with excellent communication skills.
• Pleasant personality and customer service skills for front-desk duties.
• Familiarity with Microsoft Office applications.
• Prior experience in a school environment is advantageous.

Location: CHIJ St Nicholas Girls’ School (Primary Section), 501 Ang Mo Kio St 13, Singapore 569405
Contract Period: 1 December 2024 to 30 November 2025
Option to Extend: 1 December 2025 to 30 November 2026).

Working Hours:

• Mondays to Thursdays: 6:45 a.m. to 3:45 p.m. (inclusive of a 30-minute lunch break).
• Fridays: 6:45 a.m. to 3:15 p.m. (inclusive of a 30-minute lunch break).
• Total Working Hours per Week: 42 hours.
• Flexible Hours: Depending on school requirements, working hours may change to any time between 7:00 a.m. to 5:30 p.m.
• Days Off: Not required to work on Saturdays, Sundays, and gazetted public holidays.

Key Responsibilities:

1. Administrative Support:

• Handle incoming calls, walk-in inquiries, and manage the delivery of school mails and parcels.
• Attend to pupils who are unwell in the General Office, ensuring adherence to the school’s early dismissal procedures.
• Coordinate with the teacher in charge to update weekly school activities in the General Office.
• Pack and prepare materials for distribution to all classes.
  Compile simple information and statistics using MS Office applications.
• Organize and distribute school correspondences and materials.
  Provide administrative support during major school events, such as P1 orientation.

1. General Office Management:

• Ensure the efficient functioning of the General Office by maintaining an orderly environment.
• Assist with the management of records and documentation to ensure compliance with school policies.

1. Other Duties:

• Perform any additional duties as assigned by the School administration.

Qualifications, Skills, and Experience:

Education:

• At least a GCE ‘O’ Level (or equivalent).

Language Proficiency:

• Preferably well conversant in both English and Mandarin.

Experience:

• Minimum of 3 years of experience providing administrative support.

Technical Skills:

• Proficient in MS Office applications (Word, Excel, PowerPoint).

First Aid Knowledge:

• Basic knowledge of first aid is required.

Location: Bedok Green Primary School, 1 Bedok South Ave 2, Singapore 469317
Contract Duration: 1 March 2025 to 28 February 2026 (with an option to extend for 1 year)

Working Hours:

• Monday to Friday: 8:30 AM to 5:30 PM (inclusive of a 1-hour lunch break).
• No work required on Saturdays, Sundays, or public holidays.

Key Responsibilities:

Front Desk Operations:

• Serve as the first point of contact for the school, greeting students, parents, and vendors in a professional manner.
• Answer phone calls and respond to walk-in inquiries.
• Assist injured students and ensure they receive proper care.
  Handle any inquiries from staff and escalate them when necessary.

Administrative Duties:

• Perform data entry using Microsoft Excel and Word.
  Organize and maintain filing systems.
• Count, sort, and distribute flyers and other materials.
• Provide administrative support to various departments as needed.
• Undertake ad hoc tasks assigned by supervisors.

Customer Service:

• Communicate effectively with children, parents, and school staff.
  Remain calm and composed during peak periods at the front desk.
• Handle multiple tasks while maintaining a high level of customer service.

Qualifications and Skills:

Education:

• Minimum qualification: “N” Levels.

Experience:

• At least 3 years of administrative experience, preferably in a school setting.
• Experience with front desk responsibilities, customer service, and administrative tasks.

Skills:

• Proficiency in Microsoft Office applications, especially Excel and Word.
• Strong verbal and written communication skills in English.
• Ability to work well under pressure and manage stress during busy periods.
• Friendly, approachable, and enjoys working with children.
• Strong organizational skills with attention to detail.
  

Location: Gongshang Primary School, 1 Tampines St 42, Singapore 529176

Contract Period:

• Initial Term: From 1 October 2024 to 30 September 2025.
• Option to Extend: The Authority may extend the contract for an additional year, from 1 October 2025 to 30 September 2026, at their discretion.

Working Hours:

• Monday to Friday: 7:00 am to 4:00 pm (½ hour lunch break)
• Service is not required on Saturdays, Sundays, and gazetted public holidays.

Scope of Services:

• Reception Duties: Manage frontline reception counter operations.
• Document Handling: Prepare, verify, and maintain documents.
• Data Management: Update and maintain data records.
• Statistics Management: Compile and analyze statistical data.
• Administrative Tasks: Handle filing and other general administrative duties.
• Lost and Found: Maintain lost and found records and manage the tallying of accounts.
• First Aid: Provide basic first aid assistance to students.
• Ad Hoc Tasks: Perform additional duties as assigned by the school.

Qualifications, Skills & Experience:

• Educational Qualification: Minimum GCE “O” Level.
• Additional Training: Preferably first aid trained.
• Technical Skills: Proficient in MS Office, with advanced skills in Excel.
• Experience: At least 3 years of relevant working experience. Customer service experience and prior experience in a Primary School setting are preferred.

Name of Authority: Orchid Park Secondary School
Location Address: 10 Yishun Street 81, Singapore 768454

Duration of Service:

• Contract Period: From 01 Jan 2025 to 31 Dec 2025.
• Option to Extend: The Contractor grants the Authority the option to extend the Contract for a further period of 1 Jan 2026 to 31 Dec 2026.

Working Hours:
Personnel will be deployed on either Shift 1 or Shift 2, subject to school’s need:

• Shift 1:Mondays to Thursdays: 7:00 am to 4:30 pm, inclusive of 1-hour lunch break
  Fridays: 7:00 am to 4:00 pm, inclusive of 1-hour lunch break
  
• Shift 2:Mondays to Thursdays: 8:30 am to 6:00 pm, inclusive of 1-hour lunch break
  Fridays: 8:30 am to 5:30 pm, inclusive of 1-hour lunch break
  
• If service is required on Saturdays, Contractor can claim off on other working days agreed by the School.
• Service not required on Saturdays, Sundays, and gazetted public holidays.

Scope of Services

Administrative Duties:

• Receptionist functions & front-desk operations
• Coordinate transport services
• Provide logistics coordination
• Handle students who are ill or injured, including accompanying students to the hospital (when necessary only)
• Attend to incoming phone calls, walk-in, and email queries
• Mail sorting
• Simple administrative works such as filing
• Assist in processing Financial Assistance Scheme for students
• Other duties or financial tasks assigned by the administration manager or school leaders.

CCA-related:

• Support and provide general administration of CCAs.
• Organise CCA Exposure Day & Orientation Day
• Allocation of Sec 1 students
• Track students without CCAs/poor attendance on a termly basis and provide info to the CCA HOD
• Print and check CCA certificates (all levels)
• Monitor CCA instructors’ MOE registration expiry date, and notify teacher-in-charge of such dates pending expiration.
• Help to take photographs and videos during key events
• Touch up and edit photographs and videos
• Assist to upload edited photographs and videos on social media

Publications and Promotions Committee:

• Provide support by developing marketing publications and materials to promote the school’s branding.
• Organize promotional talks/activities to primary schools.
• Edit and archive photographs and videos
• Responsible for addressing social media via Facebook with regards to the school’s current or upcoming events

Student Leadership Committee:

• Administer NYAA (National Youth Achievement Award) programme including keeping track of students’ progress and reports.
• Provide support for student leadership activities

Values in Action (VIA) programmes:

• Assist with VIA activities/events
• Track students without VIA

Risk Assessment Management (RAMS):

• Consolidate RAMS reports

School Events:

• Assist teachers during competitions, camps, and outdoor education
• Assist with school celebrations (e.g., Speech Day, Arts Panache, sports carnival)
• Provide support for post-exam activities

Qualification, Skill & Experience of the Contractor’s Personnel

Minimum Requirements:

• GCE “A” Level or equivalent
• Proficient in Microsoft Word and Excel
• Fluent in English (ability to speak another language is an added advantage)

Preferred Skills:

• Photography and Videography editing skills

Job Title: Administrative Support Officer

Location: Tanjong Katong Secondary School, 130 Haig Road, Singapore 438796

Contract Period: 18 April 2024 to 17 April 2025

Option to Extend: 18 April 2025 to 17 April 2026.

Working Hours:

• Mondays, Tuesdays, Thursdays, Fridays: 8:30am to 6:00pm (inclusive of 1-hour lunch break)
• Wednesdays: 8:30am to 5:30pm (inclusive of 1-hour lunch break) (Note: Service is not required on Saturdays, Sundays, and gazetted public holidays)

Objective:The Administrative Support Officer will play a crucial role in providing essential administrative support to Tanjong Katong Secondary School. The incumbent will manage printing and inventory tasks while also offering administrative assistance across various operational areas of the school.

Scope of Services:

Main Duty: Printing and Inventory Management

1. Process and fulfill all printing requests from staff for school materials and documents.
2. Prepare and verify documents, maintaining monthly printing/meter readings records.
3. Order and replenish consumables associated with school supplies and printing requirements.
4. Manage and order school inventories and consumables.

Additional Duty: Administrative Assistance

1. Provide administrative support in areas such as customer service and counter duties.
2. Assist with general administration to support finance, staff, and student matters and activities.
3. Manage records, compile statistics, and perform general tasks to support school logistics.
4. Draft correspondence, handle calls, and address inquiries.

Qualifications & Experience:

1. Proficiency in operating office automations and equipment such as printers and photocopiers.
2. Strong communication skills and ability to work effectively in a team environment.
3. Relevant work experience in general administration, preferably within a school setting.
4. Familiarity with Microsoft Office applications and comfort using IT systems.
5. Minimum of one year of experience in a secondary school setting.
6. Excellent organizational skills and attention to detail.
7. Ability to multitask and manage a range of administrative duties effectively.
8. Strong communication and interpersonal skills.