Total 10 job vacancies by Horizon Software Pte. Ltd.

Job Description: Administrative Support Personnel

Job Title: Administrative Support Personnel

Location: Mayflower Secondary School, 2 Ang Mo Kio Street 21, Singapore 569384

Reporting to: Supervisor

Job Summary:As an Administrative Support Personnel at Mayflower Secondary School, you will play a vital role in supporting the administrative functions of the school. You will be responsible for assisting with various tasks including scheduling of class relief duties, classroom relief and examination duties, supporting staff on counter duties, assisting with printing duties, and any other duties assigned by your supervisor. We are seeking individuals with good administrative skills, proficiency in Microsoft Word and Excel, excellent communication skills, and preferably experience working in a school or with students.

Key Responsibilities:

1. Assist with scheduling class relief duties according to established procedures and guidelines.
2. Provide classroom relief and examination duties as required, ensuring smooth operations during teacher absences or examinations.
3. Support staff on counter duties, including handling inquiries, assisting with administrative tasks, and providing excellent customer service.
4. Assist with printing duties, including photocopying, printing documents, and ensuring timely distribution.
5. Perform any other duties as assigned by your supervisor, contributing to the efficient functioning of the school's administrative operations.

Qualifications and Experience:

• Minimum educational qualification of "O" Level or equivalent.
• Good administrative skills and proficiency in Microsoft Word and Excel.
• Excellent communication skills, fluent in English.
• Preferably, relevant experience working in a school or with students, demonstrating an understanding of school administrative processes and procedures.

Working Hours:

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5-hour lunch break
• Fridays: 7:00am to 3:30pm, inclusive of 0.5-hour lunch break
• Services not required on Saturdays, Sundays, and gazetted public holidays.

Job Title: Administrative Support Assistant

School Name: Serangoon Garden Secondary School

Location Address: 21 Serangoon North Avenue 1, S555889

Duration of Service Contract:

• Contract Period: From April 1, 2024, to March 31, 2025.
• Option to Extend: The Authority has the option to extend the Contract for an additional 12 months, from April 1, 2025, to March 31, 2026. The extension may be exercised in whole or in parts, and in phases determined by the Authority.

Responsibilities:

1. Assist in basic clerical tasks, including printing, checking, and organizing financial assistance and bursary applications. Inform parents of application outcomes and distribute approval letters.
2. Manage counter service and handle telephone inquiries, including attending to calls at the general office and relaying messages to relevant personnel. Contact parents of absent students to gather reasons for their absence.
3. Print and organize school timetables for distribution.
4. Distribute hardcopy mails to designated recipients.
5. Update staff attendance records in the General Office system.
6. Perform other general administrative tasks delegated by school management.

Qualifications and Skills:

1. Minimum PSLE qualification or at least 1 year of experience in office administrative duties.
2. Experience working in a school environment will be advantageous.
3. Proficiency in basic clerical tasks, including printing, checking, and organizing documents.
4. Strong communication skills, both verbal and written, to effectively handle inquiries and relay messages.
5. Ability to manage counter service and handle telephone inquiries professionally.
6. Familiarity with office equipment such as printers and photocopiers.
7. Attention to detail and organizational skills for accurate record-keeping and mail distribution.
8. Ability to work independently and prioritize tasks efficiently.
9. Proficiency in basic computer skills, including Microsoft Office applications.

Job Description: Admin Assistant

Job Title: Admin Assistant

Location: Mee Toh School, 21 Edgedale Plains, Singapore 828867

Duration of Service Contract: July 1, 2024, to June 30, 2025

Working Hours:

• Mondays to Thursdays: 7:00 am to 4:00 pm (inclusive of 30-minute lunch break)
• Fridays: 7:00 am to 3:30 pm (inclusive of 30-minute lunch break)

Responsibilities:

1. Assist the School Admin Team with filing, photocopying, and data entry tasks.
2. Support office administration including data collation, stores management, logistics, and customer service.
3. Disseminate information pertaining to school programs such as circulars and parents’ messages.
4. Maintain General Office record books for loan items.
5. Provide administrative support in various school-related tasks.
6. Receive incoming mails and delivery of goods.
7. Assist in ad hoc duties as needed by the Admin Department.
8. Assist in printing worksheets/examination papers in the printing room.
9. Communicate with teachers regarding parents’ feedback/messages from phone calls or walk-in parents.
10. Maintain customer-related information when required, e.g., phone log.
11. Assist in managing program-related inquiries.
12. Support in designing and preparing teaching materials, posters, props, etc., for school programs.
13. Assist in school projects and events by preparing materials or rendering logistic/admin support.
14. Assist in first aid for minor injuries.
15. Assist students in times of need, e.g., lost & found items, change of uniform, locating teacher/classroom/parent.
16. Perform any other duties assigned by School Leaders.

Qualifications:

• GCE “O” levels or equivalent experiences
• Good communication and interpersonal skills
• Proficient in MS Office
• Minimum 1 year of experience in admin duties/customer service in a primary school environment

Job Description: Teacher Aide cum Admin Support

Position: Teacher Aide cum Admin Support

Location: Anchor Green Primary School, 31 Anchorvale Drive, Singapore 544969
Working Hours: Mondays to Fridays, 8:30 am to 1:30 pm (excluding 1-hour lunch break), not required on school holidays, Saturdays, Sundays, and public holidays.

Objective:
The Contractor shall provide competent personnel to support the Teaching and Learning as well as Administrative functions of Anchor Green Primary School.

Responsibilities:

1. Prepare and maintain teaching and learning resources in the Science Laboratories.
2. Support teaching and learning of low progress learners and absentees from learning activities in the Science Laboratories when appropriate.
3. Assist in administrative matters within the school, as assigned.

Qualifications, Skills & Experience:

• Minimum of 2 years of experience working in a school environment is preferred.
• Experience in preparing and maintaining resources and equipment in Science Labs is preferred.
• Proficiency in basic computer skills including MS Word, PowerPoint, and Excel.
• Strong interpersonal and communication skills.
• Proficient in written and spoken English.
• Diploma qualification is preferred.

Job Description: Science Laboratory Technician/Administrative Assistant

Location: Cedar Primary School, 15 Cedar Avenue, Singapore 349700

Duration: April 1, 2024, to December 31, 2025 (with option to extend)

Hours:

• Mondays to Thursdays: 7:00 am to 4:30 pm (inclusive of 1-hour lunch break)
• Fridays: 7:00 am to 4:00 pm (inclusive of 1-hour lunch break)
• Service not required on Saturdays, Sundays, and gazetted public holidays

Scope of Responsibilities:

1. Science Laboratory Support:

• Facilitate inquiry-based learning for Science subjects.
• Ensure smooth operations of two science laboratories, prioritizing hands-on learning experiences.
• Aid teachers in preparing materials and apparatus for science practical lessons and assessments.
• Manage, operate, and maintain science laboratories and related learning environments (e.g., school garden and science corners).
• Procure equipment and materials, maintain an inventory list of consumables, and monitor inventory levels.
• Oversee laboratory safety protocols and may be required to serve as a certified first aider.
• Provide assistance during classes, workshops, and events, ensuring logistical support and supervising safe use of laboratory tools.
  

1. Administrative Support:

• Perform general office duties including reception duties, handling telephone calls, attending to students, parents, and visitors, updating sick bay records, photocopying documents, filing, and managing inventory and stationery replenishment.
  Execute any other duties as assigned by School Leaders/Administrative Manager.
  

Qualifications, Skills & Experience:

• Singapore citizen or Permanent Resident
• NITEC Diploma or GCE 'O' Level Certificate
• Minimum of 4 years of experience as a lab technician in a primary school setting
• Excellent communication and interpersonal skills
• Proficiency in MS Office applications
• Capability to handle live specimens, such as insects and chemicals, adhering to safety guidelines
• Ability to work efficiently under deadlines and adapt to changing priorities

Job Description: Administrative Assistant

Position: Administrative Assistant

Location: White Sands Primary School, 2 Pasir Ris Street 11, Singapore 519075

Duration: June 15, 2024, to June 14, 2026

Hours:

• Mondays to Fridays: 9:00 am to 3:00 pm (6 hours per day, no lunch break)
• Service not required on Saturdays, Sundays, and gazetted public holidays

Scope of Responsibilities:

1. Front Desk Operations:Attend to phone calls and walk-in customers, providing courteous and efficient service.
   
2. Correspondence Handling:Manage incoming and outgoing mails and faxes promptly and accurately.
   
3. Student Support:Attend to pupils' needs such as injuries and assist in tracking missing pupils.
   Assist in pupil matters including daily attendance, admission, P1 registration, P1 Orientation, Sec 1 Posting Exercise, and updating records of daily activities.
   
4. Data Management:Maintain and update school data records accurately and efficiently.
   Assist in data compilation tasks as required.
   
5. Logistics Support:Assist in logistics duties including sorting/distribution of booklets/pamphlets, maintaining inventory, stock-taking, loan of equipment, and equipment maintenance in rooms.
   
6. General Assistance:Perform any other duties as assigned by Principal, Vice-Principals, Administration Manager, Teachers, Management Support Officers, etc.
   

Qualifications, Skills & Experience:

• Minimum GCE ‘O’ or 'N' Level Certificate or its equivalent.
• Excellent communication and interpersonal skills.
• Strong team player with a proactive attitude and high level of initiative.
• Positive attitude and willingness to learn.
• Proficiency in MS Office applications such as Microsoft Word, Excel, and PowerPoint.
• Ability to thrive in a fast-paced environment and multitask effectively.
• Comfortable interacting with young children.
• Prior experience working in a local primary school is preferred.

Job Description: Printing and Administrative Support Officer

Authority: KRANJL SECONDARY SCHOOL

Location Address: 61 Choa Chu Kang Street 51 Singapore 689333

Duration: This is a contractual position with a contract period from May 1, 2024, to April 30, 2025, with the option to extend for a further period from May 1, 2025, to April 30, 2026, based on performance and mutual agreement.

Working Hours:

• Mondays to Thursdays: 7:00 am to 4:30 pm (inclusive of 1-hour lunch break)
• Fridays: 7:00 am to 4:00 pm (inclusive of 1-hour lunch break)
• No service required on Saturdays, Sundays, and gazetted public holidays.

Position Overview: Kranjl Secondary School is seeking a competent Printing and Administrative Support Officer to join our team. The selected candidate will play a crucial role in providing printing and administrative support to ensure the smooth operation of our school's administrative functions. This position requires an individual with excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

1. Perform photocopying, laminating, binding, and shredding of documents as requested by staff and teachers.
2. Monitor and maintain adequate supplies in the Printing Room, including toner, staples, paper, laminating films, and binding rings. Prepare request forms and stationery for staff use.
3. Ensure the Printing Room is kept clean and organized at all times.
4. Attend to photocopier breakdowns in staff rooms, troubleshoot issues, and liaise with vendors for maintenance and repairs.
5. Perform administrative duties such as sorting, distributing, and filing documents, attending to walk-ins, and answering phone calls.
6. Assist with any other administrative tasks assigned by the school to support the overall functioning of the administrative office.

Qualifications and Skills:

• Proficiency in spoken and written English.
• Preferably, prior experience in printing and administrative duties.
• Preferably, at least a Pass in WISE English Language Module 4, or equivalent.
• Demonstrated traits such as service excellence, a service-oriented attitude, meticulous attention to detail, and efficiency in meeting work deadlines.
• Ability to work independently and manage time effectively.

Job Description: Receptionist cum Admin Support

• Authority: New Town Primary School
• Location: 300 Tanglin Halt Road Singapore 148812

Position Overview:New Town Primary School is seeking a qualified and dedicated individual to fill the role of a Receptionist cum Admin Support. The selected candidate will be responsible for handling front desk counter functions and providing administrative support to facilitate the teaching and learning functions of the school.

Contract Details:

• Contract Period: From March 1, 2024, to December 31, 2024.

Working Hours:

• Mondays to Fridays (except Wednesdays): 7:30 am to 5:00 pm (inclusive of 1-hour lunch break)
• Wednesdays: 7:30 am to 4:30 pm (inclusive of 1-hour lunch break)
• Off Days: Saturdays, Sundays, and gazetted public holidays

Scope of Services:The selected Personnel will be responsible for the following tasks:

• Handle counter services and assist walk-in customers.
• Attend to all incoming phone calls, inquiries, and deliveries.
• Administer first aid to pupils when necessary and contact parents of unwell students.
• Route postal mails and courier deliveries.
• Collate and compile consent forms, survey forms, and data.
• Perform administrative tasks using basic Microsoft Office, including data entry, document preparation, and creating presentation materials.
• Assist in printing and lamination of materials such as teaching aids.
• Support major school events.
• Any other work as assigned by the supervisor.

Qualifications, Skills & Experience:The ideal candidate should possess:

• Effective team player with excellent communication and interpersonal skills.
• Ability to work well under tight schedules.
• Independence, resourcefulness, and a high level of commitment.
• Preferably 3 years of relevant experience.
• Proficiency in IT applications, especially Microsoft Excel.
• Standard First Aid trained.
• Minimum qualifications: Higher Nitec or Nitec, GCE 'O' or 'N' Level certificate, or the equivalent.
• Preferably Mandarin-speaking

Job Description: Administrative Support Staff

• Authority: Serangoon Garden Secondary School
• Location: 21 Serangoon North Avenue 1, S555889

Position Overview:Serangoon Garden Secondary School is seeking a skilled and motivated individual to fill the role of Administrative Support Staff. The selected candidate will play a crucial role in supporting the administrative functions of the school by providing efficient and effective office assistance.

Contract Details:

• Contract Period: From April 1, 2024, to March 31, 2025.
• Option to Extend: The contract may be extended for an additional 12 months, from April 1, 2025, to March 31, 2026, at the discretion of the Authority.

Working Hours:

• Mondays to Thursdays: 6:45 am to 3:45 pm (inclusive of 30 mins lunch break)
• Fridays: 6:45 am to 3:15 pm (inclusive of 30 mins lunch break)
• Off Days: Saturdays, Sundays, and gazetted public holidays
• Total Hours: 42 hours per week

Scope of Services:The selected Personnel will be responsible for the following tasks:

• Manning the office counter and addressing enquiries.
• Calling absentees’ parents to inquire about reasons for absence.
• Performing simple clerical duties, including printing, checking, and sorting out FAS and bursary applications, and informing parents of outcomes/collection of approval letters.
• Printing and arranging timetables.
• Sorting out hardcopy mails to respective owners.
• Updating staff absence records in the General Office.
• Performing any other administrative duties as assigned by the school’s management staff.

Qualifications, Skills & Experience:The ideal candidate should possess:

• Minimum O level or relevant experience in office/reception duties.
• Experience in working with schools will be advantageous.
• Strong organizational and multitasking skills.
• Effective communication and interpersonal skills.
• Proficiency in basic office software applications.
• Ability to work independently and collaboratively.
• Familiarity with school administrative processes is a plus.

Job Description: Teacher Aide cum Admin Support

Position Overview:Shuqun Primary School is seeking two dedicated and competent Teacher Aides cum Admin Support personnel to enhance the logistics and administrative functions of the school. The selected individuals will provide essential support to teachers, staff, and students in various academic and administrative capacities.

Duration of Service:

• Contract Period: From 1 May 2024 to 30 April 2025.

Working Hours:

• Mondays to Thursdays: 7:00 a.m. to 4:00 p.m.* (inclusive of 1/2h lunch break)
• Fridays: 7:00 a.m. to 3:30 p.m., inclusive of 1/2h lunch break
• Service not required on Saturdays, Sundays, and gazetted public holidays *Reporting hours may change to fit the school’s needs.
• Total Hours: 42 Hours per week

Responsibilities:

Classroom/Academic Studies-Related Duties:

1. Attend to School General Office Counter duties, catering to the needs of staff and students entering the office, and handling phone calls.
2. Assist in typing/printing test/examination papers, work sheets, notes, etc.
3. Support teachers in preparing teaching materials.
4. Assist HOD Science in preparing equipment and resources for Science programs.
5. Aid SH Partnership in the distribution of goodie bags and other related tasks.
6. Assist teachers in the collection of forms and monitor attendance for programs.
7. Support in examination activities, tours, and excursions.
8. Assist in in-house oral examinations as a time-keeper and coordinating the flow of class movement to examination areas.

Other Duties:

1. Assist in keying/updating data, including pupils’ particulars, marks/grades, Physical Fitness Test Results, School-based surveys, etc.
2. Collaborate with Teachers and the Office to call students or parents to follow up on issues.
3. Conduct stock-inventory for various items.
4. Support in canteen/recess/bus bay duties, including supervising pupils for safety, providing basic first-aid, and contacting parents of unwell pupils during recesses.
5. Assist in the decoration of school premises for festivities, celebrations, and special functions.
6. Collaborate with teachers in maintaining/updating school bulletin/notice boards.

Qualifications, Skills & Experience:

• At least 5 GCE 'N' Level Passes, including English Language and Mathematics, or 3 GCE 'O' Level Passes or equivalent.
• Good communication, interpersonal skills, and patience with young children.
• Preferably have administration experience, especially in a school setting.