Administrative Assistant (Singapore General Hospital)
Full-time
Junior Executive
11 months ago
Job Responsibilities
Draft & brief Service Contracts for all new staff. Submit contracts to Head Office. Prepare nametags for new staff. Start ..
Job Responsibilities
- Draft & brief Service Contracts for all new staff. Submit contracts to Head Office. Prepare nametags for new staff. Start personnel files for new employee. Maintain p-file for each employee.
- Assist in arrangement and follow up for staff pre employment check up and Chickenpox, MMR, Tdap, Hep B and Flu Injection.
- Maintain efficient and accurate records or email correspondences in line with best practice.
- Check daily roster & attendance. Ensure full compliance with Employment Act. Update staff attendance in HRMS & ETMS. Record all planned & unplanned leave. Comply with export deadline to ensure staff salary is paid on time.
- Monitor staffing levels. Prepare manpower & other reports on a regular basis. Draft meeting minutes if required.
- Engage & retain staff by addressing their concerns. Conduct exit interviews & clearance for resigned staff.
- Liaise with Head Office on any queries and relevant information. Implement Company’s procedures and systems.
- Monitor all Health & Safety Environmental procedures and practices and report incidents immediately.
- Manage & exceed client expectations.
- Undertakes any other duties/ activities/ projects, etc. as and when instructed by the supervisor or management.
Job Requirements
- Minimum 'O' Level or equivalent.
- Effective communicator and problem solver on staff issues.
- High level of accuracy and attention to detail.
- Able to adapt in a fast pace & challenging environment.
- Able to work independently and in a team.
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