Job Description
Sheng Hong Arts Institute is seeking a dynamic and highly organized Administrative Executive to join our team. The ideal candidate will be proficient in Chinese and English to handle Chinese-speaking customers, possess excellent communication skills, and demonstrate strong attention to detail. The Administrative Executive will play a crucial role in supporting the institute's operations and ensuring smooth administrative processes.
Responsibilities
Minutes of the Meeting:
- Record accurate minutes of meetings in both Chinese and English.
- Ensure timely distribution and documentation of meeting minutes to relevant stakeholders.
Student Recruitment and Tuition Fee Collection:
- Assist in student recruitment activities, including outreach programs and admissions processes.
- Manage tuition fee collection and maintain accurate records of payments.
Calculation of Teacher Teaching Fees:
- Calculate and process teacher teaching fees per institute policies and guidelines.
- Coordinate with relevant departments to ensure timely and accurate disbursement of payments.
Correspondence Handling:
- Manage incoming and outgoing correspondence, including letters, emails, and phone calls.
- Respond to inquiries and requests in a professional and timely manner.
- Maintain organized electronic and physical filing systems.
Management of Dance Clothing, Musical Instruments, and Supplies:
- Oversee inventory management of dance clothing, musical instruments, and supplies.
- Coordinate procurement activities and ensure adequate stock levels.
- Monitor usage and handle repairs or replacements as needed.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Management, or a related field.
- Fluent in both Chinese and English, with excellent written and verbal communication skills to handle Chinese-speaking customers.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office Suite and other relevant software applications.
- Ability to work independently and collaboratively in a fast-paced environment.
- Prior experience in administrative roles, preferably in an educational or arts-related setting, is an advantage.
Joining Sheng Hong Arts Institute offers an exciting opportunity to contribute to the vibrant arts community and make a meaningful impact on students' lives. We encourage you to apply for this position if you are passionate about administration and dedicated to excellence.
