Responsibilities:
• In charge of arranging all travel logistics, including flights and accommodation bookings, visas, and transportation.
• In charge of the schedule planning for meetings, travels and activities.
• Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.
• Maintain and update Director’s calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
• Engage with stakeholders through various channels, including phone and zoom, to address inquiries, provide information, and resolve issues.
• Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.
• Advise Director on a high priority matter and follow up accordingly.
• Takes part in responding to the Director’s requests for review and approval.
• Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Director.
• Handle sensitive and confidential information with the utmost professionalism and discretion.
• Perform various administrative tasks.
Requirements:
• Willing to travel overseas.
• Minimum of 3-5 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.
• Excellent communication, interpersonal and time-management skills.
• Discretion and confidentiality in handling sensitive information.
• Flexibility to adapt to changing priorities.
• Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.
• Willingness to work flexible hours.
