Total 12,000 admin executive job vacancies in Administrative / Clerical category in Singapore

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Office Admin
• Working Location: Tuas (Transport provided in Boon Lay & Choa Chu Kang MRT)
• Working Hours: 5.5 days (Mon – Fri, 8.30 am-5.30 pm; Sat, 8.30 am - 1.00 pm)
• Salary Package: Basic salary $2,600 + AWS + Allowance + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Be the main contact between executives, employees, clients, and external partners. Answer phone calls, respond to emails, and handle correspondence.
• Order office supplies, maintain inventory, and ensure computers and printers are in good working condition.
• Provide administrative support to various departments, including the sales department.
• Organize and maintain both paper and electronic files, manage databases, and ensure information is accurate and up to date. Tasks include retrieving and processing invoices, scanning documents, and sending documents to customers.
• Assist with basic bookkeeping tasks like processing invoices and maintaining records.
• Oversee the maintenance of office facilities and equipment, ensuring a safe and efficient work environment.
• Maintain the confidentiality of sensitive information and ensure compliance with data protection regulations.
• Provide support to clients or customers who visit or call the office.

APPLY NOW!!!

• Minimum GCE O-Level or equivalent.
• At least 1-2 years of relevant experience is preferred.
• Good communication skills and multitasking abilities.
• Proficiency in MS Office (Word, Excel, and PowerPoint).

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68539 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Fire Protection Services
• Position Title: Admin Coordinator/ Operations Support Assistant
• Working Location: Aljunied
• Working Hours: 5 days (Mon – Fri, 8.30 am – 5.30 pm)
• Salary Package: Up to $3,000 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Prepare quotations, invoices, and service reports.
• Manage phone calls and correspondence (e-mail, filing, mailing out invoices, etc.).
• Submit weekly and monthly reports.
• Track quotation status and follow up on payments.
• Coordinate with the operations team on scheduling, site arrangements, and material procurement.
• Update operations' confirmed schedules.
• Maintain various registries (quotation register, PO register, WO register, etc.).
• Open and close project files upon completion.
• Perform ad hoc duties as assigned.

APPLY NOW!!!

• At least a Diploma with a minimum of 1 year of related work in maintenance services.
• Proficient in Microsoft Office (Excel and Word).

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68002 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Operations Cum Admin Assistant
• Working Location: Benoi
• Working Hours: 5 days (9 am-6 pm)
• Salary Package: Basic Salary $3,500 + AWS + PB + Transport Provided
• Duration: Permanent Role

Key Responsibilities

• Prepare quotations for customers, including attaching before and after photos, and follow up on confirmed quotes/POs. Merge with DO for billing.
• Send details to customers to request POs for rental or repairs before billing (e.g., pec, Sankyu, Vac-Tech, Keppel, etc.).
• Prepare commercial invoices and packing lists for export trailers.
• Prepare monthly trailer reports for accounting purposes.
• Manage collections, including sending SOAs, follow-ups, reminder letters, and phone calls.
• Ensure cash term sales/invoices are paid on time.
• Manage cheque deposits.
• Check rental invoices upon issuance and monitor that all customers are billed correctly, including checking in/out of trailers/PM.
• Ensure RO1 form files and new trailer DO files are complete.
• Re-check export trailer invoices for de-registration before filing.
• Manage signed quotes from customers for billing and audit purposes for rental agreements.
• Prepare monthly repair summaries.
• Arrange container bookings through CMS.
• Handle any other ad hoc duties assigned by superiors.

APPLY NOW!!!

• Minimum Diploma qualification.
• Minimum 1 year of experience in operations or related field.
• Experienced in CMS is advantageous.
• Excellent communication skills with clients.
• Willingness to learn.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #68537 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

We are seeking an experienced Admin and Logistics Executive to manage quotations, inventory, and shipments, ensuring smooth operations in our office and warehouse. The ideal candidate will have at least 2 years of experience, a diploma in a relevant field, and preferably, experience with SAP or other ERP software. This role also involves supporting the Sales team and handling import/export documentation.

Key Responsibilities:

• Quotations & Invoicing: Issue quotations, order confirmations, and invoices to clients, ensuring accuracy and timely delivery.
• Inventory Management: Regularly check stock and inventory levels, and coordinate with relevant teams to maintain optimal stock levels.
• Logistics & Packing: Oversee the packing of goods for both local and international shipments, ensuring they meet company and client standards.
• Warehouse Operations: Operate the automated warehouse stacker and manage warehouse activities to ensure efficient operations.
• Documentation & Filing: Maintain organized filing systems for all company documents, including invoices, order confirmations, and delivery orders.
• Shipment Monitoring: Monitor and track the status of shipments, ensuring timely deliveries and communicating any delays or issues to relevant stakeholders.
• Import & Export Documentation: Prepare invoices, delivery orders, and packing lists for both import and export transactions, adhering to all relevant regulations.
• Office Management: Oversee office cleanliness and ensure the workspace is conducive to productivity.
• Sales Support: Provide guidance and support to the Sales Support team, assisting with administrative tasks and customer inquiries.

Qualifications:

• Minimum Diploma in Business Administration, Logistics, Supply Chain Management, or a related field.
• At least 2 years of relevant experience in an administrative or logistics role.
• Experience with SAP or other ERP software is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Job Description

• Industry/ Organization Type: Manufacturing/ Chemical
• Position Title: Admin Assistant cum Accounts
• Working Location: Tuas (Near MRT)
• Working Hours: 5 days, Mon – Fri (8.15 am – 5.30 pm)
• Salary Package: Basic + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Keep good records of the company documentation.
• Attend incoming calls and emails from customers or clients.
• Printing and filing documents (e.g. tax invoices, bank statements, invoice issued, etc.).
• Match purchase orders, and deliver orders with supplier invoices.
• Other admin/accounts duties as assigned by superior.

APPLY NOW!!!

• Minimum GCE O-Level or equivalent
• Competent with MS Office
• Administrative/ Accounting experience is an added advantage

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65079 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Title: Project Management Office (PMO) Support

Job Objectives

Bank in Singapore is looking for an experienced PMO support personnel to support the bank’s Global Markets Technology’s delivery teams.

The PMO Support will be responsible for providing support in the successful delivery of projects which primarily includes:

• Assist with projects’ financial tracking and budgeting.
• Assist with resource and contract renewals /management, including contract review/negotiation, tracking/processing renewals and expirations, manage vendor relationships and maintenance of records.
• Assist with resourcing including tracking/updating requirements, sourcing, interview arrangements, facilitating onboarding / offboarding arrangements and maintaining records.
• Provide project management support to the delivery teams, including collating / tracking project deliverables for internal compliance requirements and ensuring that timelines are met.
• Perform other administrative duties as needed to support the PMO team.

Key Requirements

• Bachelor's degree in business administration, Banking / Finance
• Minimum 5 years of IT Project Support experience, preferably in Banking/financial industry.
• Advance knowledge of MS Word, Excel, PowerPoint and SharePoint.
• Strong organisational, analytical and time management skills, and meticulous with details.
• Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.
• Excellent communication skills and able to communicate well with senior stakeholders.
• Demonstrated ability to work collaboratively with project teams and stakeholders.
• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
• Able to handle high degree stress and meet tight deadlines as required.
• Have the ability to take detailed project meeting minutes for audit trail will be a plus.

Key Responsibilities:

• Provide administrative support to the COO and CFO, including scheduling meetings, managing calendars, and preparing reports.
• Coordinate and facilitate communication between executives and various departments.
• Monitor and manage the tracking of key projects and initiatives to ensure timely progress.
• Manage correspondence and follow up on action items from meetings.
• Organize and maintain files, records, and other important documents.
• Handle confidential information with discretion.
• Assist with special projects as needed, ensuring deadlines are met.

Qualifications:

• Minimum Diploma in Business Administration or other relevant qualifications is a bonus.
• Proven experience in an administrative or operations support role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Key Highlights

• Great exposure to the government sector
• Nearest MRT: Labrador Park
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $4,000 per month [With completion Bonus!]
• Contract Duration: 12 months

Key Responsibilities

• Facilitate and generate billing reports for the provision of machines and related organization's services to contractors;
• Verify invoices for products and services procured by the division;
• Perform the role of secretariat for respective meetings chaired by Senior Management;
• Facilitate the review of account and access rights of contractors who are accessing Government-owned/managed systems and services; and
• Provide general admin support to organization's officers.
• Assist the manager in IT admin support and Project Management Office.

Key Requirements:

• Min Diploma in any related field.
• Minimum of 3 years of experience in administrative/ secretarial experience
• Knowledge of software tools such as MS Office, Excel, Power BI or VLOOKUP for data entry purposes

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

What you'll do:

As an Operations Admin Executive, your primary responsibility will be providing comprehensive administrative support within the insurance sector. You'll prepare a variety of insurance-related documents, update systems with relevant contracts and policies, issue invoices promptly, and manage receivables. Your role will involve close collaboration with brokers, clients, and insurance companies to resolve any outstanding issues or documentation requirements. Additionally, you'll handle general office management tasks to ensure smooth operations.

• Provide administrative and documentation support to brokers
• Prepare placement slips, cover notes, endorsements and other insurance related documents
• Update insurance system with insurance contracts, policies and broker contracts
• Issue invoices to clients upon receipt of insurance policies from insurance companies
• Follow up on receivables with brokers and clients
• Work closely with brokers, clients and insurance companies to resolve outstanding issues or documentation requirements
• Receive, sort, and distribute daily mails
• Manage general office tasks

What you bring:

The ideal candidate for the Operations Admin Executive role is a University Polytechnic graduate with a keen eye for detail. You are able to work independently but also understand the importance of teamwork in achieving common goals. Your strong follow-up skills ensure that no task is left unfinished and your excellent paperwork organisation skills keep everything running smoothly. Good communication skills are essential in this role as you will be liaising with various stakeholders including brokers, clients, and insurance companies.

• University Polytechnic graduate
• good to be Insurance licensed
• Meticulous attention to detail
• Ability to work independently
• Strong follow-up skills
• Excellent paperwork organisation skills
• Team player mentality
• Good communication skills

What sets this company apart:

Our client is a leading player in the global market known for its commitment to excellence and continuous innovation. They offer a supportive work environment that values teamwork and encourages professional growth. Their employees enjoy flexible working opportunities along with generous pensions contributions and training opportunities.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1435983 Glen Chua

• Organize corporate functions and company events.
• Handle data entry tasks.
• Prepare quotations and follow up with clients.
• Manage incoming calls, faxes, and email inquiries.
• Oversee claims processing, and issue purchase orders and work orders.
• Maintain and service office equipment such as copiers, shredders, and laminators.
• Conduct and prepare performance appraisals for all staff members.
• Manage recruitment processes, leave administration, application processing, and the renewal and cancellation of work passes.
• Update and maintain employee records in personal files.
• Coordinate and inform new employees about appointments, such as medical checkups, training courses, and Ministry of Manpower (MOM) appointments.
• Carry out any other ad hoc duties as assigned by management

Requirements:

• With Diploma or Higher in related field.
• At least 2+ years of experience in related working experience.
• Excellent communication skills

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected];

EA License No.: 13C6305

Registration No.: R23117856

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Descriptions

1. To work with Export/outbound team to ensure all export orders are in sequence.

2. To provide export documents for shipment.

3. To perform daily warehouse task for creation of Picking List, Check List, Delivery Note, Truck Note and other by using EPB System.

4. To communication thru e-mail and call with all departments.

5. To perform transportation closing with the Transportation team.

6. To perform POD check and scan into EPB System.

7. To handle self-collection.

Job Requirements

1. Able to write and communication in English

2. Good team player

3. Proficient in Microsoft Office Excel

4. Responsible employee

5. Work with minimal supervision

6. Excellence in customer service

Working Hours

Monday - Friday: 11am - 8pm

Alternate Saturday: 8.30 to 3pm

Job Responsibilities:

• Assist in office administration, documentation, and data entry of invoices
• Office administrative matters such as filing, copy/fax
• Attending to incoming calls and handling of mails
• Perform Bank Reconciliation
• Ad-hoc duties as instructed

Job Requirements:

• Min 1 year of admin experience
• Min education: GCE N Level
• Meticulous
• Good communication and interpersonal skills
• Proactive in learning

Other Information:

• Salary: $1800 to $2200
• Location: Upper Thomson Road
• Working hours: Monday to Friday (8.30 am to 5.30 pm), Saturday (8.30 am to 12.00 pm)

Vault Personnel Pte Ltd

EA Licence No: 20C0275

Tan Li Yen

Registration Number: R23115268

Roles & Responsibilities

• Perform full spectrum of office administrative duties, including receptionist duties and mail/courier handling
• Scanning of Documents and Assist in Data Entry into ERP system
• Monitor inventory levels and ensure timely deliveries of materials or products
• Assist in maintaining accurate records of purchases and pricing
• Creating cost reports on procurement activities
• Provide administrative support to the procurement department as and when needed
• Manage documentation for ISO, Halal matters, etc
• Monitor office supply inventory and maintain appropriate stock levels
• Perform other ad-hoc duties as required

Knowledge and Skill Requirements:

• Minimum O Levels or 4 years of relevant experience in Administration
• Proficient in MS Office applications, including MS Word, Excel, and ERP software
• Good communication, organizational skills, and multitasking abilities
• Ability and willingness to work with all levels of the organization as a team

Job Information:

• Pleasant working environment at Bedok Industrial Estate (take 17A rom Bedok MRT – 2nd last stop)
• Attractive remuneration commensurate with your experience and qualifications
• Many other benefits

To apply, please email your updated resume to [email protected] or WhatsApp it to 9857-9292, including the following:

• Expected remuneration
• Earliest availability
• Vaccination/COVID status

Please note that only shortlisted and successful candidates will be contacted. The remuneration offered will be commensurate with qualifications and relevant experience.

Objective:

• You will provide office administrative support with various tasks including data entry, report generation, purchasing, filing, receptionist duty, etc. The ideal candidate will be highly organized, detail-oriented, and proficient in office applications.

The Role:

• Provide general administrative support, including managing correspondence, filing documents, ordering office supplies, pick up phone calls & walk in enquiries, assist in payroll preparation by providing relevant data (absences, leaves, overtime computation etc), response to daily emails, etc.
• Perform data entry tasks such as entering financial transactions into accounting software.
• Maintain accurate and up-to-date records of financial transactions.
• Follow up with customers for payments promptly.
• Perform other administrative and ad-hoc duties assigned.

What Do You Need to Have?

• Minimum GCE O-Level or equivalent.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Able to work in a fast-paced environment.
• Possess high initiative with good interpersonal and communication skills.

If you think you fulfilled the job criteria above, please send your updated CV to [email protected]

We would love to hear from you! Please note that only shortlisted candidates will be notified.

• Singaporean/Singapore PR.

• Assist in planning & management of daily routine office/workers' activities
• Require coordination with inter-departments
• Administrative duties
• Ability to work in a fast-paced environment
• Customer service oriented with a positive attitude
• Any assigned ad-hoc duties/additional tasks
• Candidate must possess at least Primary/Secondary School/"O" Level in any field.
• Required language(s): English
• At least 3 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): planning, coordination, customer service oriented, administrative

Responsibilities :

• Prepares basic reporting through the use of Microsoft Office and Warehouse Management Systems
• Handling shipping documentation - Preparing shipping documents (like invoices, purchase orders and bills of lading)
• Perform SAP transaction
• Summarise department data produces basic reporting using Microsoft Office and warehouse management tools
• Maintain up-to-date records of orders from SAP and Emails
• Handle email correspondence from customers and planners
• Oversee the order processes from start to finish
• Maintain accurate records of all warehouse activities and generate regular reports for daily and monthly
• Create / resolve issues with damaged items using customer portal

• 2 year contract (renewable & convertible)
• Up to $3500
• Monday to Friday (office hours)
• Boon Lay

Job Responsibilities

• Part of Operations Support team to provide back office Sales & Distribution support to business users.
• Sales order (SO) processing: Update and maintain sales order data for all sales order types in SAP and other databases.
• Delivery Order (DO) processing: Update and maintain delivery/ service acceptance status and documentation in SAP and other databases.
• Track and monitor the end-to-end fulfilment of all sales activities till payment receipt.
• Prepare routine reports and presentation materials relating to Sales & Distribution.
• Other general administration work as tasked upon.

Requirements

• Diploma or above in any field.
• Able to work and communicate well with internal stakeholders of all levels.
• 2 years or more of relevant SAP experience is preferred but not mandatory.

If you are interested, please submit your application here.

You may also reach me at 8127 8347 for further information.

Thank you for your application and we regret that only shortlisted candidates will be notified.

P-Serv Pte Ltd

EA License No: 90C3494
Uma Maheswari | Registration No. R2092012

• Provide full administrative support for executive programs.
• Assist with enrolment, including admissions, offer letters, and Pass applications.
• Support program management by assisting with course registration and material procurement.
• Handle inquiries via email and other platforms, ensuring timely responses.
• Assist in organizing logistics for field visits, seminars, and networking events.
• Support programme activities for the graduating cohort.
• Compile and maintain accurate student data and statistics.

Requirements:

• Minimum Dip/Deg holder with at least 1 year of admin working experience.
• Prior working experience in education industry will be an advantage.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

CEI No: R24122857

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

• Period: 1 year contract (Renewable/Convertible)
• Location: Boon Lay
• Working Hours: Mon – Fri
• Salary:$2500 - $2800

Responsibilities:

• Responsible in preparation of the documents.
• Responsible for the administrative duties including filing, data entry and handle invoices
• Responsible to data entry and managing the reports in Microsoft excel.
• Other Ad Hoc duties

Requirements:

• Diploma in any discipline
• At least 2 years of relevant experience
• Proficient in MS Excel (Pivot table, VLOOKUP)

If you are interested, please submit your application here.

Thank you for your application and we regret that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.p-serv.com.sg/priv.... You acknowledge that you have read, understood, and agree with the Privacy Policy.

P-Serv Pte Ltd

EA License No: 90C3494

Uma Maheswari | EA Personnel: R2092012

You may also reach me at 81278347 for further information.

• 5 days, $2800 - $3200
• Jurong, Transport provided (2 ways)
• Able to start work within short notice
• 6 months contract (may be renewed)
• Staff benefits entitlement

Responsibilities:

• Administer employee benefits program including insurance plan/welfare program and company events
• Administer manage specific modules for SAP-SF HRIS (leave)
• Assist with business traveling arrangement and coordination while adhering to business travel policy.
• Coordinate Executive events and functions.
• General administration duties and ad hoc duties as required

Requirements:

• Nitec, Higher Nitec, GCE 'N'/'O' level or Diploma in Business Administration/HR
• Experience in overseas travel bookings
• Ability to work independently and as part of a team.
• Meticulous and conscientious.
• Strong written & interpersonal skills
• Proactive individual with good planning & organizational skills
• Proficient in MS Office Suite

Interested applicants, please send your recent resume to [email protected]

Job Responsibilities

• Handle daily administrative duties for resident-related activities.
• Responsible for daily book keeping duties.
• Deposit the received payment (Cheque & cash) in the bank regularly.
• Ensure proper filing of all documents.
• Responsible for the reception counter and phone call and reply email.
• Record feedbacks of residents and re-direct to the attention of supervisor.
• If required, may need to assist the residents related booking of facilities work within the Condominium’s Clubhouse as and when directed.
• Perform other administrative duties instructed by supervisor.
• 5.5 working days per week, alternate Sat off for confirmed staff.

Requirements

• Knowledge of Building Maintenance & Strata Management Act will be an added advantage
• Mature and outgoing personality
• Ability to work independently and as part of a team

This will be a 6-months contract position based in One North.

Scope of Work

• review and edit high volume of research paperwork
• track and manage e-journals subscriptions, access and data analytics
• coordinate scientific conference, events management, programme development and marketing, and various engagements
• supporting procurement matters
• other related duties

Requirement

• Diploma graduates with internship experience welcome. Training will be provided.
• 1 - 2 years relevant experience preferred.
• Proficiency with Microsoft Office applications.
• Effective and efficient in handling administrative paperwork
• Strong command of English
• Willing to learn
• Meticulous and keen eye for details
• Experience with Power BI or Power Automate advantageous

Ethos Search Associates Pte. Ltd.

EA Licence No: 13C6655

EA Reg No: R1988580 Jacky Chong

Job Summary:

• Industry: Healthcare
• Employment type: Full-time

Job Responsibilities:

• Provide operational support in the assigned function.
• Ensure all reports and records are managed under the strictest confidentiality and security.
• Assist and provide advice to both internal and external parties regarding processes.
• Register and process medical report requests, including walk-in requests and payments.
• Follow-up with doctors on incomplete medical report requests.
• Execute administrative duties on all medical report requests.
• Manage and resolve urgent and/or difficult cases within the stipulated timeline.
• Retrieve medical records to facilitate report writing and/or record duplication requests from law firms and government agencies.
• Assist in data collection
• Participate actively in improvement projects by providing solutions
• Handle any ad-hoc tasks assigned by the Executive/Manager
• Plan and manage job/task assignments.
• Conduct quality checks
• Assist in the preparation of statistics such as monthly performance reports.

Job Requirements:

• Possess a diploma, with preferably 1 year of working experience in the healthcare or service industry.
• Proficient in the use of electronic systems and Microsoft Office applications (Word, Excel, PowerPoint)
• Experience in hospital operations will be advantageous.
• Ability to prioritize and work efficiently in a fast-paced environment.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret that only short-listed candidates will be notified.

Registration No: R24123448 / EA Licence No: 12C6253

• Attend to customers including front-counter duties.
• Handle calls, inquiries, and appointments
• Provide administrative support such as cashiering, scanning, data entry, word processing, photocopying, and printing.
• Perform basic problem analysis, troubleshooting, general housekeeping & maintenance, to resolve problem reported with minimal upward reference.
• Follow agreed work practices and operating procedures.
• Collate and consolidate information for reporting purposes.
• Ensure work meets quality specifications.
• Adhere to work safety measures and information securities standards.
• Undertake any other administrative duties as assigned by seniors and executives.
• Any other duties as and when assigned.
• Mon to Fri – 8.30am to 5.30pm (9 hours with 1 hour lunch, ie, 8hrs X 5days = 40 hours per week)
• Sat – from 8.30am to 12.30pm (4 hours per week)

Note: where a service bureau is closed on Saturdays, (e.g. Supreme Court SB), the staff where the service bureau is closed on Saturday will be required to work at another service bureau that operate Saturdays.