Total 11,966 admin executive job vacancies in Administrative / Clerical category in Singapore

Responsibilities :

• Performing reception and front desk duties.
• Portering and Triaging duties such as transfer of patients from one location to another.
• Attending to all enquires of patients and visitors including phone enquiries.

Requirement :

• Nitec / Diploma / A Level
• No Need Experience , Training Provided

26 August 2024 to 31 January 2025 (approx 5 months) – for a maternity cover

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

• Performing reception and front desk duties.
• Portering and Triaging duties such as transfer of patients from one location to another.
• Attending to all enquires of patients and visitors including phone enquiries.

Requirements:

• Min Higher Nitec or Diploma in any discipline
• Prior Healthcare Experience will be advantageous

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Front Office Admin Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Highlights:

• Contract Duration: 11 months
• Salary range: $2200 - $2600 (per month)
• Nearest MRT: Kent Ridge
• Working hours: Monday – Friday; 8:30am – 6:00pm

Requirements:

• Diploma holder
• Minimally 1-2 years of administrative, data entry, and event support experience.
• Proficient in Microsoft Office, especially in MS Excel (pivot table and v-lookup)

Description:

• Processing and adminsitering of grant claims and monitoring of progress reports.
• Checking and verification of claims and documents submitted.
• Liaise with customers and stakeholders; attend to any enquiries.
• Ensure that all funded projects are complying with policies and SOPs.
• Other duties assigned.

Interested applicants, please apply via the job portal or forward your CV to [email protected]

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

We are looking for meticulous individuals who have an eye for details, to maintain accuracy in data processing for business transactions.

This position is based in Singapore for Five-day work week. Under the employment of Financial Alliance Pte Ltd.

JOB DESCRIPTION

· Data entry of business transactions and upload scanned policy documents

· Manage policy alterations, renewals and claims

· Disseminate emails and upload information to shared folder

· Update application status, underwriting & service information

· Arrange for courier and dispatch of documents

· Receptionist duties

· Perform any ad-hoc activities and project assigned

PREREQUISITES

· Strong service orientation

· Good communication and negotiation skills to manage internal and external stakeholders

· Able to meet tight deadlines, be meticulous and accurate

· Proficient in Microsoft Excel and Word

Basic training will be given on the insurance and investment products.

Job Type: Permanent

Salary:

SGD $1800 - $2200

Schedule:

Monday to Friday, 9am to 6pm

On-site

You assist the management of Sikh Welfare Council (including the Treasurer & the Office Manager) in the areas of finance management, grant management and governance, vendor management, and data security.

Your role is shared and overlaps in the area of donations and event management of key SIWEC programmes and outreach with the Admin Support & Programmes Executive.

1. Finance Management

- Liaise with accounting vendor for preparation of monthly financial statement.

- Manage manual accounts - Petty Cash

- Accounts Listing

- Perform daily banking & updating

- Upload DBS Ideal for approval of payments by Management.

- Generate monthly reports from DBS Ideal for all transactions.

- Monitor Fixed Deposit status for renewals as and when required.

- Returns for MC Monthly Meeting – Prepare Monthly Accounts Slide

- Maintain and update SIWEC’s Finance Manual

- Manage the Annual External Audit -liaise and prepare auditors’ schedules

- Submission to IRAS (January)

- Maintain records of all income and funds disbursed/ payments:

a) Accounts Receivable

• GIRO Bulk Collections
• Walk-In Donations
• Issuance of Tax-Deductible Receipt
• Online Donation (PayPal, Giving.sg, Give.asia, Benevity Portal, Salesforce, SGQR Code, etc)

b) Accounts Payments

• Invoices / Bills
• Salary/ CPF
• Client

2. Human Resource (HR) Management

- Maintain and update Smart HRMS

- Prepare and submit IR8A to IRAS annually (Jan)

- Monitor annual Insurance renewal ( including incident report) when required

- Update SIWEC Organisation Chart for MC & Secretariat on website & internal documents

- Maintain and Update HR Manual (with guidance from Management)

- HR - Admin

• Assist Office Manager with recruitment postings and interviews
• Monitor Career Portals for job postings
• Maintain Staff Leave Records
• Maintain Training records for staff

3. Grant Management

- Prepare & submit grant submissions (with inputs from Programme Leads/ Manager/ Treasurer).

- Report upon completion

- Source Monitoring of all other grants (NCSS, VCF, AIC, HPB, Presidents’ Challenge)

- NCSS Singtel Sponsorship

4. Fundraising Administration

- Finance Support

- Receipt Register maintenance

- Manage & Monitor online donation channels

- Submit Periodic Reports to Management

5. Payment for Bereavement

- Top Up Credits for SMS - for Obituary Communications System – check monthly

6. Meetings - Admin

- Consolidate and Prepare Agenda for MC Meeting & Minutes

- Consolidate and Prepare Agenda for Council Review Meeting & Minutes

- Assist to prepare the Annual Report

- Work with Comms Exec to prepare final slides for management meetings

Brief Summary:

• 5 Days: Mon - Fri (9.00am – 6.00pm)
• Location: Macpherson

Job Responsibilities:

• Assist in sales and purchase order activities
• Assist & support the smooth running of the day-to-day operations
• Assist logistics operations and outbound shipment planning
• Assist sales and engineering team in enquiry
• To maintain and update inventory records
• Keep records of customer interactions, process customer accounts and file documents.
• Assist in RMA and loan activities
• Assist in warehousing activities
• To achieve and improve KPI’s set for the department.
• Assist in Operation reports/ data analysis
• Complete ad-hoc tasks assigned.

Job Requirements:

• Proficiency in English
• High level of integrity and meticulousness
• Strong people skills with pleasant personality
• Strong analytical and negotiation skills.
• Proficiency in Microsoft Office, especially MS Excel
• Experience in Business Central 365 will be advantage.
• Ability to multi-task and work well under pressure.
• Good attitude with a willingness to learn and be a team player.
• *At least 2 years of relevant experience.

How to apply:

Please include the following information in your resume for speedier processing.

• Current salary
• Expected salary
• Reason for leaving each company
• Date of availability or notice period

For consideration, kindly submit your CV by clicking “APPLY NOW” for confidential discussion.

*Only shortlisted candidates would be notified*

Roles & Responsibilities

Entry Level - Admin Executive

Location: 8 Kaki Bukit Ave 4

Work Week: 5.5 Days

Mondays to Fridays: 0900 to 1800 Hrs

Saturdays: 1000 to 1500 Hrs

Looking for dynamic individuals for our Admin Executive Position, on-job training will be provided.

Duties:

1. Keying in daily sales orders/purchase order into sales system

2. Processing of E-commerce orders

3. Oversee weekly stock take with logistics team

4. Assist the Sales Personals & Logistics team to streamline delivery.

5. Monthly sales reports data entry.

6. Any other ad hoc tasks.

7. Be responsible for keeping all documentations in neat order.

Candidate should ideally be responsible, meticulous and punctual.

Email: [email protected]

Whatsapp: 98280786

Admin & Account Executive

• 5 days (Mon – Fri, 8am – 5pm)
• Tuas
• $2800 - $3500, with AWS

Interested applicants can send your resume to ✉ [email protected] or WhatsApp: +65 94283063 and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Job duties:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and PEACHTREE Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Ensuring accurate input of the data in PEACHTREE Accounting
• Handling the Petty cash payment.
• Prepare Bank Reconciliation (prepare payment & monitoring the receipts).
• Processing expense claims after review.
• Managing petty cash and cash travel advances
• Preparing Quotation to customer
• Preparing Timesheet and update the labour cost
• Preparing report for month end closing
• Preparing Payroll

Admin

• Manage general communication such as post, deliveries, couriers, etc.
• Manage supply of stationery and other office supplies
• Coordinate the travel arrangements for office on their travel arrangements and logistics (bookings, visa applications, invitations letters)
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

Requirements:

• Minimum Diploma in Accounting
• At least 2 years Finance experience, accounting and/or reporting

Leo Shin Guan Reg No: R22108030

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Highlights:

• Contract Duration: 8 months
• Salary range: $3000 - $3700 (per month)
• Nearest MRT: Kent Ridge
• Working hours: Monday – Friday; 8:30am – 6:00pm

Requirements:

• Degree in Finance or Accounting or related.
• Prior exposure to finance/accounting field is advantageous.
• Proficient in MS Office (especially MS Excel)

Description:

• Support the In-House Assurance Team for various admin duties for audit checks.
• Coordinate and facilitate meetings.
• Track, match, and monitor enquiries and responses.
• Document scanning and organizing.
• Other duties assigned.

Interested applicants, please apply via the job portal or forward your CV to [email protected]

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

Attached to account dept assisting with data entry & monthly time card calculation.

Other ad-hoc duties assign by the manager.

• Managing and distributing incoming and outgoing correspondence
• Handling phone calls and emails, redirecting them as necessary
• Assisting with scheduling and coordinating meetings and appointments
• Maintaining office supplies and equipment
• Performing general ministrative tasks such as data entry, filing, and organizing documents
• Supporting HR-related activities such as onboarding new employees and maintaining employee records
• Assisting with travel arrangements and expense reports
• Maintain Certificates in database
• Stationery Preparation / Travel Coordination
• Visa Arrangements
• Simple Invoice Processing
• Application Forms: Admin and coordination
• Documentation
• Vendor Management

Job Requirement:

• Prior experience in an administrative role is preferred
• Prior experience in logistic/ shipping coordination is advantages
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to prioritize tasks and meet deadlines
• Able to maintain confidentiality and handle sensitive information
• No experience are welcome; training will be provided

Chan Chee Meng
EA 07C3069
R1110620

Key Responsibilities :

• Manage all incoming documents via Hardcopy and Emails
• Upload claim documents to the imaging system
• Create all Claims Notification in operating systems
• Assist in replying to Internal and External Emails when creating Claims Notification
• Review all Annuity Medical Claims for the Assessor to approve
• Manage all Severe Disability Claims Review
• Perform a routine search for claims investigation ie email and call
• Print and sort correspondences with cheques (if any) for enveloping
• Provide administrative support on ad-hoc matters as and when needed

Requirements :

• 1- 2 years experience in the Insurance industry doing all admin duties
• Diploma holder
• Fresh graduates are welcome to apply too.

Company Reg No.: 201131609D | Licence No.: 11C4684 | Reg No: R1435178, Nadiah Marican

Description:

• Assist in the coordination and management of process actions,
• Maintain accurate and up-to-date documentation, including standard operating procedures, process workflows, and user guides.
• Collaborate with cross-functional teams to ensure the timely completion of process actions.
• Supervise the progress of Remote and Field Service process actions, identify any potential issues or delays, and proactively communicate with team members to resolve them.
• Use various software tools and systems to track and manage process actions and process.
• Assist in the preparation and distribution of reports and metrics.
• Assist in the organization and coordination of Remote and Field Service related training sessions, workshops, and events.
• Uphold a high level of professionalism, confidentiality, and integrity in all interactions and tasks.

Requirements:

• Min. Diploma in any course
• Min. 2-3 years of administrative assistant / support role exp is preferred
• Able to start immediately

Working hours: Mon to Fri, 9am to 6pm

Location: West Coast

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Key Highlights

• Great exposure to the government sector
• Nearest MRT: Tanjong Pagar
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $2,700 per month
• Contract Duration: 12 months

Key Responsibilities

• Service improvement for work efficiency, i.e. innovation through, e.g. automatic invoice payment, use of Robotic Process Automation for IT contracts
• Tracking raising of procurement needs, Purchase Orders, IT payments, reminding vendor on invoicing
• Manage IT vendors security clearance and access rights
• Assist to track key IT deliverables (e.g. IT Asset and Inventory Management)
• Provide Administrative Support to the department staff

Key Requirements:

• Only Singaporean.
• Diploma in Information Technology or any related field.
• Experience in IT Admin role will be an advantage.

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

Job Highlights:

• Salary: $13/hour
• Contract duration: July 2024 – Dec 2024 (6 months)
• Nearest MRT: Novena
• Working hours: Mon – Fri, 8:30am – 6pm

Job Requirements:

• Minimally a Diploma holder.
• Prior experience in administrative duties.

Job Description:

• Assist in preparing documents and paperwork.
• Printing, organizing, and sending out of documents to stakeholders.
• Preparing of checklists; data entry duties.
• Other duties as assigned.

Interested applicants, please apply by clicking on “Apply Now” or send your CV to [email protected]

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

Job Highlight

Salary: $2700 per month

Contract Duration: 9 months

Working Location: Nearest to Boon Lay MRT

Working Hours: Monday to Friday, normal office working hours

Job Descriptions

• Handling phone calls and report email account
• Attending to customer’s enquiries.
• Assist in counter duties such as receiving of incoming items/equipment and collection of calibrated items.

Job Requirements

• Only Singaporean need to apply.
• Min Diploma holder or above.
• Good interpersonal and communication skills

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Note:

• This role will be based on property site
• Willing to work 5.5 days per week (Monday – Friday, half day on Saturdays)

Responsibilities:

• Issuing of cheques
• Prepare cash management form weekly
• Maintain cash book and petty cash
• Keying in General Ledger and Accounts Receivables
• Receive payments and issuing of receipts
• Provide administrative and front desk support
• Attend to residents’ and owners’ enquiries
• Other job related and ad-hoc duties

Requirements:

• Minimum GCE ‘O’/’N’ Level
• At least 1 year of relevant working experience in Accounting/Admin preferred
• Proficient in MS Office applications
• Meticulous, resourceful & motivated
• Strong interpersonal and communication skills
• Service-oriented and able to work independently

Job Responsibilities

· Perform administrative support for the Department

· Compile product information, generate product write ups and powerpoint

· Manage product inventory/sample processes

· Handling of product related enquiries and requests from regional offices

· Handling of product related complaints and defective claims process

· Liaise with suppliers and vendors as requried

· Assist the HOD and Manager in any assigned ad-hoc project or work as required

Requirements:

· Applicable to Singaporean/Permanent Resident Only

· Candidate must possess at least "O" Level, Professional Certificate/ NiTEC, Diploma/Advanced/Higher/Graduate Diploma in any field

· At least 1 Year(s) of working experience in the related field is required for this position

· Required Skill(s): Microsoft Office

· Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R:5uTEF2G10

Location: Kallang
Working Days: Mon - Fri + Alt Sat
Working Hours: 8.30am – 6.00pm & 8.30am – 1pm

Responsibilities

• Oversee all aspects of order processing, including order entry, order validation, invoicing, and shipping, to ensure accuracy and timely execution.
• Collaborate with sales, customer service, and warehouse teams to address order-related issues, such as order changes, cancellations, or expedited requests.
• Oversee the daily operations of the order processing department and provide guidance and direction to staff.
• Monitor staff performance and ensure quality customer service is provided.
• Coordinate with other departments to ensure order accuracy and on-time delivery.
• Develop and implement policies and procedures for the order processing department.
• Troubleshoot order processing issues and resolve customer complaints.
• Update receipts of goods and ensure accurate stock records are kept up to date
• Prepare performance reports and analyze trends.
• Maintain accurate records and filing systems.
• Other projects as assigned by management

Prerequisites

• Minimum of 2-year related experience
• Experience in Sage and supervisor skills will be advantageous
• Proficient in MS office applications

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Mon-Fri: 8am - 530pm

Company Transport: Lakeside Mrt Station

Company Nearest Mrt: Tuas Cresent Mrt (Around 5-8 min walk)

Responsibility:

• Work closely with supervisor/manager to ensure production planning run smoothly and give support to the team.

• Coordinator between Admin and QA for any production issue.

• Ensure production output data are accurate and perform monitoring check.

• To be responsible of production data collection and data entry.

• Data key in for raw material withdrawal record, finished goods production.

• Ensure all the inspection record by production operators are accurately and comply with requirement

• Establish and enforce company policies and safety procedures for staffs.

• Other related duties as assigned by the production / operation manager and managing director.

• Min 1 year working experience in manufacturing environment.

• Experience in Microsoft office

• Minimum secondary school.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R: 483HDT2P4

Responsibilities:

• Prepare client presentation materials, including policy illustrations, summary quotes, and review packs.
• Assist Insurance Specialists with administrative duties such as printing documents/forms, binding documents, arranging local/overseas couriers, and submitting documents to insurers or internal stakeholders.
• Coordinate with internal teams and external partners to ensure timely delivery of required documents and materials.
• Maintain and update client records and databases accurately.
• Prepare and process necessary documentation for policy issuance and renewals.
• Provide support during client meetings, including taking notes and following up on action items.
• Handle client inquiries professionally and provide timely responses.
• Monitor and ensure compliance with internal and external regulations.
• Assist in organizing client events and seminars, including logistics and material preparation.
• Support the team with ad-hoc projects and tasks as required.

Requirements:

• Bachelor’s Degree in Finance, Business, or a related field.
• Minimum 3 years of relevant work experience in the insurance or banking industry.
• High attention to detail and accuracy.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Ability to work independently and as part of a team.

Interested Applicants, please email your resume to [email protected] (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

• Administrative duties
• Maintain relevant project data in various systems
• Track projects and providing documentation
• Assist in data reports and analysis
• Basic minutes taking
• Offer suggestions to improve efficiencies

Job Scope

• Attend to phone call and email enquiries
• Ensure appointments are well organised
• Handle all logistics for meetings
• Maintain a good filing system
• Provide administrative support for the department
• Take minutes
• Any other ad hoc duties as assigned

Department Opening:

• Human Resources
• Accounts
• Operations
• and many more !

Requirement

• Diploma in Business Administration or equivalent

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

“ JOBSTUDIO WILL NOT SOLICT ANY MONEY , REQUEST TO USE YOUR BANK ACCOUNT FOR BUSINESS OR REQUEST YOU TO TRANSFER ANY MONIES TO ANY PARTIES , PLEASE BE AWARE OF SCAMS IMPERSONATING JOBSTUDIO AND OUR EMPLOYEES , YOU MAY CALL OUR OFFICE DIRECTLY AT 64221390 FOR VERIFICATION. WE WILL NOT BE LIABLE FOR LOSS ARISING FROM SCAMS.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150

Responsibilities

· Verify information and details

· Process payment requests for disbursements

· Create, verify and maintain database

· Upload application forms and documents in system

· Check for completeness of applications

· Follow up with submission of documents

· Ensure accuracy and submission of reports

· Assist with budget tracking

· Perform general administrative support work

· Other ad-hoc administrative duties as assigned

Requirements

· Min GCE ‘N/O’ Levels / Diploma and above

· Keen interest in the healthcare/ medical industry

· No experience needed, full training will be provided

· Basic knowledge of Microsoft Office

· Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Description & Requirements

• Leading nutraceutical company is looking for an energetic and diligent person to join our Administrative team.
• The successful candidate must possess the requisite experience to work in a dynamic and fast-paced environment.
• The successful candidate should be fluent in Microsoft Office software such as Excel and Word. He/She should also be savvy with working on an ERP system to deliver his/her work.

The selected candidate's main duties are as follows:

• Process sales orders and create invoices for both customers and Retail partners.
• Check customer detail and process daily invoices.
• Generate reports.
• Data Entry
• Working as part of a team ensuring tasks are completed efficiently.
• Provide general administrative and clerical support including mailing, scanning, faxing, and copying, etc.
• Managing retail showroom and inventory
• Perform all other duties assigned by the supervisor or management.

You can expect to be compensated at the market rate with MOM stipulated medical and hospitalisation leave.

14 days annual leave and performance bonus for staff who have fulfilled more than 6 months of service.

Upon joining you will be included in our General Health Insurance scheme without any hospitalisation benefit. Confirmed staff will enjoy hospitalisation benefit through our Group Insurance scheme.