Total 6,681 administration assistant job vacancies in Administrative / Clerical category in Singapore

Job Responsibilities:

• General office administration: Assist with day-to-day office duties and any other tasks assigned by the Manager or Director.
• Prepare monthly reports: Compile sales reports and create meeting slides for presentations.
• Handle documents: Ensure timely processing of documents and forms for signature and submission.
• Manage mail: Handle incoming and outgoing mail and deliveries.
• Update sales reports: Track progress for contests and challenges related to sales performance.
• Customer support: Answer calls and respond to customer inquiries.
• Reception duties: Provide support for reception tasks as needed.

Requirements:

• Minimum O-level education.
• At least 2 years of administrative experience.
• Good in MS office

Working hour: 8.30am-6pm, 5 days

Location: 31 tuas ave 11

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Submission of invoices to insurance companies for direct billing
• Handling Client enquiries and appointment bookings

Qualifications

• Prior experience in Administrative jobs
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Find out more about us at: https://www.heartlandrehab.sg

Average gross monthly salary: S$1800 - S$2400

Benefits:

• Work with a dynamic and experienced team
• Access to a fully furnished gym based setting for rehabilitation
• Rare few clinics to invest in the latest physiotherapy technology (full set of KINVENT dynamometers, Blood flow restriction therapy, Shockwave therapy, Dry needling,...)
• Annual training funds up to $1000 available
• Dedicated mentorship for all staff (internal and international mentors available)
• Monthly inservice training sessions across clinics
• Professional development & education Flexibility in work scheduling
• Opportunity to work closely with Doctors, sports teams and others
• Opportunity to be part of a teaching faculty (eg. Dry needling, talks through the Health Promotion Board (HPB),...)
• Supporting personal goals and interests
• Medical benefits

Company values:

• Family Oriented
• Transparency
• Trust
• Service excellence
• Getting it done

Interested candidates can apply to [email protected] along with your CV. Subjected to two rounds of interview. Looking for someone who is clinically sound and culturally cohesive.

Roles & Responsibilities

• Attending to all service calls
• Order processing
• Preparation of delivery orders & invoices
• Tracking of orders/shipment
• Preparation forwarding shipper documentation and packing
• Retrieve company emails, print and file the important information
• Correspondence of fax and email
• Monitoring of tenders at designated website
• Assisting in preparation of quotation & tender submission
• Assist in keeping track of the office policies and procedures
• Assist in preparing simple correspondences

Requirements:

-Min. Education Level: GCE ‘O’ / ‘A’ Level / NITEC/ Diploma or equivalent

-2 to 3 years work experience

-Knowledge in accounting software or similar and MS office.

-Hardworking, meticulous, and able to work independently

Hiring: Admin Assistant

Location: Kovan Campus (walking distance from Kovan MRT station)

Working hours: Mon-Fri 9am-6pm, Sat 9am-1pm (alternate)

Salary range: $2200 to $2800 per month (commensurate with experience)

Job Description:

• Handling of agents’ paperwork
• Issue certificates for students
• Prepare documents for monthly Academic/Exam Board meetings
• Chasing payment for programme fee and school bus fee by ways of emails and calls
• Handling school bus application by checking forms are completed, documents are submitted
• Check invoices from transporter for accuracy
• Attend to complaints from students
• Other admin duties as assigned by HOD

Requirements:

• Able to work independently as well as in a team
• Good communication skills
• Meticulous with good follow-up skills

Interested candidates, please send in your resume to: [email protected] & indicate in the subject as "Admin Assistant".

We regret that only shortlisted candidates will be notified.

Job Descriptions

• Manage incoming calls, emails and correspondence by responding or redirecting them as appropriate.
• Assist in coordinating office communications, both internal and external.
• Prepare and edit documents, reports, presentations and other materials as needed.
• Handle confidential information with discretion and ensure proper filing systems are maintained.
• Provide administrative support for ad-hoc projects as required.

Job Requirements

• Nearest MRT: Serangoon MRT Interchange (CC13 and NE12)
• Min. Diploma in Administration or equivalent, or demonstrable experience of related role.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of basic office equipment and filing systems.
• Good verbal and written communication skills.
• Enjoys working in an office environment and actively collaborating with others to achieve shared goals.

Privacy Policy Notice

• We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.
• By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining and disclosing your personal information in relation to your potential employment with us.
• Please note that should you not consent and provide us with the relevant personal data to fulfil the ‘Purposes’ of collection, use and disclosure of your personal data by the company (including associated companies under the Advancer Group), it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.
• You may refer and access our website for more information.

• Diploma / Degree in business administration.
• At least one year of experience in administration and clerical tasks.
• Assist in preparation and submission of monthly report in Japanese to Japan Head Office.
• Coordinate and handle the general affairs of Japanese staff.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for assisting with various administrative tasks to ensure smooth and efficient operations within the organization.

Responsibilities:

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments and meetings, and coordinate logistics as needed.
• Perform ad-hoc administrative assignments as assigned by the reporting officer.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Requirements:

• Proven experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and willingness to take on new challenges.

• Attend to all incoming calls
• Reception duties
• Bookkeeping
• Data Entry & administration duties
• Customer service

Supports day-to-day office functions, ensuring smooth operations and efficient workflow.

Perform other administrative duties as assigned.

Job Descriptions

• Manage incoming calls, emails and correspondence by responding or redirecting them as appropriate.
• Assist in coordinating office communications, both internal and external.
• Prepare and edit documents, reports, presentations and other materials as needed.
• Handle confidential information with discretion and ensure proper filing systems are maintained.
• Provide administrative support for ad-hoc projects as required.

Job Requirements

• Nearest MRT: Serangoon MRT Interchange (CC13 and NE12)
• Min. Diploma in Administration or equivalent, or demonstrable experience of related role.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of basic office equipment and filing systems.
• Good verbal and written communication skills.
• Enjoys working in an office environment and actively collaborating with others to achieve shared goals.

Privacy Policy Notice

• We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.
• By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining and disclosing your personal information in relation to your potential employment with us.
• Please note that should you not consent and provide us with the relevant personal data to fulfil the ‘Purposes’ of collection, use and disclosure of your personal data by the company (including associated companies under the Advancer Group), it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.
• You may refer and access our website for more information.

About the role

To support senior management in executing administrative duties and co-ordinating with various departments to ensure smooth running of the organisation.

Roles & Responsibilities

• General data entry, filing and administrative duties
• Generate and prepare reports, and quotations
• Process purchase orders and sales invoices.
• Prepare monthly payroll, claims, etc
• Handle employees’ work pass, CPF, levy, etc.
• Make enquires, ordering of materials required and liaise with suppliers
• Track inventory
• Handle simple enquires from phone calls and emails
• Support in other administrative matters (such as printing namecards, issuing company mobile, updating admin databases, etc)
• Schedule and co-ordination of appointments between team and customers
• Ensure timely calculation and compilation of workers’ timesheet
• Assist in management and coordination on interns schedule/reporting and record
• Manage and arrange travel arrangement
• Ad-hoc duties as assigned

Job Description:

Administrative Support:

• Provide general administrative assistance to the management team.
• Maintain and organize company records and files.
• Prepare reports, presentations, and other documents as needed.

Payment Monitoring:

• Oversee and manage the payment processes, including vendor invoices and employee reimbursements.
• Verify and reconcile invoices against purchase orders and delivery receipts.
• Ensure timely processing of payments and follow up on outstanding invoices.

Budget Management:

• Assist in preparing and monitoring departmental budgets.
• Track expenditures and provide regular budget status updates to management

Supplier Relationship Management:

• Maintain relationships with suppliers and vendors, ensuring compliance with payment terms.
• Coordinate with suppliers to resolve any payment discrepancies or issues.

Compliance and Reporting:

• Ensure compliance with financial policies and procedures within the organization.
• Generate financial reports related to payments and expenditures as required by management,

Coordination and Communication:

• Collaborate with other departments (e.g., finance, procurement) to ensure smooth operations.
• Communicate effectively with internal and external stakeholders regarding payment issues.

Data Management:

• Maintain accurate and up-to-date financial records in the company's accounting system.
• Prepare and maintain spreadsheets and databases for tracking payments and expenses.

Ad-hoc Duties:

• Assist with special projects and initiatives as directed by management.
• Participate in training and development programs to enhance skills and knowledge in financial management.

Qualifications:

• Diploma in finance, accounting, business administration, or related field.
• Previous experience in administrative roles, preferably in the food industry.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Able to adapt to a fast-paced and evolving environment.

Role

This role will provide administrative and secretarial support to Managing Director.

Responsibilities

• Provide secretarial support to the MD, including but not limited to tasks such as scheduling meetings and appointments, calendar management, tasking management and management of email correspondence.
• Reminding the MD of important tasks and deadlines
• Preparing communication on behalf of the MD
• Coordinate, book and organize business travels for MD
• Collate and submit MD's travel expenses
• Liaise with staff, clients and business guests
• Project and event coordination when required
• Conference Meetings set-up when necessary
• Manage MD's personal matters when required
• Any other ad hoc duties as assigned

Requirements

• University / diploma preferred
• Relevant experience serving MD / CEO / Senior Management preferred
• Discretion and tact for dealing with confidential information
• Good written and oral communication skills
• Excellent administration and organizational skills
• Self-motivated individual who is able to multitask
• Meticulous and an effective problem solver
• Strong sense of responsibility and able to complete tasks with minimal supervision
• Proficient in MS Office (Word, Excel and PowerPoint)
• Works well under pressure

Working Hours - Mon-Fri: 9am - 6pm

Responsibilities:

· To provide administrative support

· Assist in the preparation of delivery order, purchasing order and invoicing

· Handle phone and email enquiries, ensuring timely responses

· Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences.

· Prepare schedule plan and arrange delivery

· Provide administrative support and undertake additional tasks as needed

Requirements:

• Good coordination and communication skills
• Basic knowledge of Microsoft Excel and Word
• Good team player and self-motivated

Interested candidates who wish to apply for the advertised position, please click APPLY NOW.

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

We regret that only shortlisted candidate will be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R: 5YRN12OPM15

Our client is a well-established MNC, market leader in the Engineering industry. They are looking for a Logistics Admin to assist their team for the next phase of their business. They are located in the West.

Responsibilities:

• Admin support such as PO processing, DO and invoicing
• Monthly Reports
• Keep the item prices up to date
• Inventory control
• Logistics filling and documents
• To finish all the task as assigned and complete all other ad hoc duties as assigned

Requirements:

• Minimum O level or other relevant field of studies
• Minimum 2 years of relevant experiences

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R23115674 (Chong Jia Jia)

Summary:

• Basic Up to $3500
• Multiple locations (East / West)
• AWS + VB Bonus

Responsibilities:

• Assist with the efficient and accurate loading and unloading of goods to ensure smooth warehouse operations
• Maintain meticulous inventory records, monitoring stock levels and tracking inventory movements to support effective stock management.
• Collaborate with team members to maintain a clean and organized warehouse environment.
• Conduct regular inventory checks to identify discrepancies and prevent stockouts.
• Loading and unloading of good

Requirements:

• Candidate with Forklift license will be added advantages but not compulsory

Please submit your updated resume in MS word format by using the APPLY NOW BUTTON.

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Trance Teu (R1988522)

Work Location: Lakeside

Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5hr lunch break

Fridays: 7:00am to 3:30pm, inclusive of 0.5hr lunch break

Contract Period: 1 Mar 2025 to 28 Feb 2026

Job Description

1) Perform as Admin Assistant located at the School’s General Office to attend to all general queries, eg. public queries and attending to the needs of pupils, to ensure all queries are corresponded to the public/student in a timely manner, receive deliveries.

2) Assist the General Office in other secondary duties such as updating daily student attendance, collect, enter, record and maintain data and information into the school’s IT systems, spreadsheets and/or other forms of records, manage correspondence, including typing of documents, filing and faxing.

3) Perform any other administrative duties assigned by the School Leaders or Admin Manager.

Job Requirement

a) Good communication, pleasant disposition and inter-personal skills

b) Basic Proficiency in MS Office like Word, Excel and PowerPoint and GCE 'O' or “N” level with a credit in English.

c) Preferably have at least one year of past experience working in a school environment.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Loh Wing Sheng | Registration No: R22110239

Requirements

• Diploma/ Degree in Business related studies with 3 years’ experience in MNC

• Knowledge of SAP will be advantage

• Able to work independently and a team-player as well

• Good problem solving & analytical skills

• Be able to work under pressure with passion and adaptive to changes

• Bilingual in English and Vietnamese for handling Vietnamese speaking clients

Responsibilities

• Analysis and reporting via Excel and web-based tools

• Master Data maintenance

• Generate daily / monthly reports for operations compliance and discipline

• Key interface with offsite order management team

• SAP based stock deployment

• Other ad hoc daily operational, reporting and analysis tasks

Work Schedule/ Location:

• 5 Working Days (Monday – Friday)

• Located at Buona Vista

Overview

As a Admin Assistant cum Receptionist, you will assist the HR/Admin Manager in supporting the HR/Admin Department in the daily operation activities.

Responsibilities

1) Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records.

2) Process General and HR/Admin correspondences as well as addressing General enquiries.

3) Assist in coordinating company events to facilitate smooth event execution.

4) Perform secretarial and administrative support such as hotel reservation, air-tickets booking, purchasing of pantry and stationery etc.

5) Ensure timeliness and completeness of data entries.

6) Provide supports to HR/Admin Manager.

7) Perform any other duties as assigned by the Management and the designated manager.

Requirements

1) At least a GCE “O” Level or equivalent with some relevant working experience in Human Resources and Administration.

2) Prior experience in Manufacturing/Construction Industry will be advantageous.

3) IT savvy with proficient in Microsoft Office application.

4) Independent, meticulous and positive attitude in learning.

5) Have a strong stakeholder focus and pleasant service-oriented attitude.

Financial Investment Consulting Company

Working hours:9am-6pm

8 days off per month, public holidays off

Requirements:

-Familiar with using computers, including office software such as excel, word, ppt, etc.

-Must be positive, honest, confident, mature and responsible.

-Able to complete work independently.

-Good communication skills.

Responsibilities:

- Arrange and manage schedules

- Meeting and travel arrangements

- Assist with paperwork and emails

- Manage and maintain confidentiality of personal files and confidential information

Location: Suntec City

Duration: February 2025 to January 2026 (12-month agency contract)

Salary: Up to S$3,750 per month + 1-month completion bonus upon successful completion of the contract

Location: Changi Airport (100% on-site)

Working Hours:

• Monday to Thursday: 8:30 AM to 6:00 PM
• Friday: 8:30 AM to 5:30 PM

Responsibilities:

• Handle treasury-related administrative tasks, including opening and maintaining bank accounts and internet banking, requesting fixed deposit rates from banks, and preparing slides or email updates for cash portfolio management.
• Prepare reconciliations for carpark collections and refunds.
• Verify audited sales against reports, and follow up with customers to obtain missing reports.
• Manage various administrative duties such as uploading invoices for customers, scheduling meetings, booking meeting rooms, and performing ad hoc tasks as needed.

Requirements:

• Minimum qualifications: O Levels, A Levels, or Diploma.
• Background in Accountancy, Business, or Finance is advantageous.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.
• Strong attention to detail and accuracy.
• Able to thrive in a fast-paced environment.
• Excellent communication and interpersonal skills.

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds. We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential. We offer our people incredible career opportunities as well as an inclusive culture and flexible working.

About the role

The primary goal of the Sourcing Team Lead is to ensure the delivery of a best in class recruitment service to our client.

Key Responsibilities:

· Assisting Chief Operating Officer with diary and administration management

· Manage and maintain the COO’s calendar in Microsoft Outlook – scheduling internal and external meetings

· Assist in managing the COO's email inbox, responding to or redirecting inquiries as appropriate

· Support with preparing documents (agenda’s and presentations) for Board and Global Leadership Team meetings, and tracking actions following the meetings

· Coordinate travel arrangements, including flights, accommodation, and transportation, for the COO

· Coordinate and prepare materials for meetings and presentations, ensuring accuracy and timeliness

· Assist in the preparation and distribution of reports and other documents as required.

· Producing PowerPoint presentations for board level and internal meetings

· Assist in organizing and coordinating internal events and offsites

· Coordinating Global Leadership Team offsite & other events (booking the venue, building agendas, speakers etc)

· Attend Global Leadership Team offsite meetings and support as needed (minutes and actions)

· Managing confidential projects on an ad hoc basis

· Manage confidential and sensitive information with discretion and maintain the highest level of professionalism.

· Collaborate with other PA’s and support staff to ensure seamless coordination and efficient operations.

· Provide support for personal work on an ad-hoc basis

Key Information:

· 5+ years of experience as PA/ EA

· Highly proficient in using productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms.

· Flexibility and adaptability to work in a fast-paced, dynamic environment.

· Strong organisational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Exceptional attention to detail and accuracy in all work.

· Excellent communication skills, both written and verbal, with the ability to interact professionally and effectively with all levels of the organization.

· Strong interpersonal skills, with the ability to build relationships and work effectively within a team.

· Proactive and resourceful in problem-solving and taking initiative.

· Ability to maintain confidentiality and handle sensitive information with discretion.

Our culture:

We put our people at the heart of everything we do. Building deep, productive relationships, we help high-profile candidates seize amazing career opportunities with the world’s leading businesses. By doing so, we power people and organisations to fulfil their unique potential. We celebrate individual talent, entrepreneurial spirit, genuine teamwork and personal success of our own people every day.

What's next:

Ready to elevate your career? Apply now. Submit your application today by clicking on the provided link.

Please note that only candidates selected for further consideration will be contacted. If you do not hear back within 14 days, please consider your application unsuccessful.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: MONTY LALCHAND SUJANANI R1546058

Job Opportunity: Administrative Assistant (3-Month Contract)
Company: Food MNC
Employment Type: Contract (3 months)
Salary: $2,000/month

Responsibilities:
Support daily administrative and operational activities.
Organize and manage proper document filing, including sorting and scanning documents into electronic formats.
Provide administrative support such as:
Typing, compiling, and preparing reports, presentations, and correspondence.
Review and enhance office administration policies, procedures, and forms to improve efficiency and workflow.


How to Apply: send your resume to: [email protected] or telegram @jocelynchan ASAP!

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820

• Work closely with the administrative team to ensure a seamless and outstanding customer experience across all company operations.
• Verify purchase orders (POs) and delivery orders (DOs) from internal and external parties for accuracy in items, quantities, and amounts.
• Maintain accurate records through efficient data entry.
• Manage filing, document verification, and related checks with precision.
• Oversee office administration tasks, including handling phone calls.
• Maintain strong organizational skills, attention to detail, and the ability to excel in a dynamic, fast-paced environment.
• Support human resources and payroll functions as needed.
• Perform additional administrative or accounting responsibilities as assigned.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **