Total 7,425 administrative assistant job vacancies in Administrative / Clerical category in Singapore

Job Posting: Personal Assistant to Sales & Operations Director

Salary range: SGD4,000 to SGD6,000

Location: Singapore, Ubi

Key Duties & Responsibilities | About the Role

Reporting to the Head of Department for Sales & Operations, you will be exposed to a fastpace,

dynamic & friendly working environment. This role will require you to work with various

department heads, technology vendors and corporate customers closely. You will engage

often with business counterparts locally and overseas. Potentially, as you grow, you may be

promoted to a managerial role or a department head, given the career prospect layout for you.

As the Personal Assistant, you will provide administrative/ secretarial support

(including but not limited to):

• Research, prepare & handle confidential-related matters
• Maintain efficient filing system of internal, external and confidential business documents
• Attend meetings and corporate events on behalf whenever required & necessary
• Organizing/ managing appointments with prospective & existing clients, including setting venues where necessary
• Calendar management, agenda preparation, manage emails drafting & phone calls
• Assist in responding to selective emails on behalf to vendors, business partners, supplier etc.
• Prepare presentation materials only when necessary
• Professional and courteous telephone screening & liaison both internally and externally
• Scheduling conference calls and video conferences, whenever necessary
• Minutes taking for meetings
• Follow up on due course of actions after meetings and discussions
• Greet and co-ordinate on guests and visitors
• Assist in screening, filtering & hiring of candidates only for selected & key positions, working closely with the HR department
• Organizing events for team bonding, team gathering session
• Assist in official errands for company with collection and delivery of hand-hold items e.g. during festive seasons such as corporate gifts and deliver to key customers
• Occasionally assist in HOD’s personal errands e.g. bills payment, arranging appointments with associates for lunch meetings, managing personal appointments etc.
• Assist in ad-hoc tasks as and when required

Qualifications & Experience | About You

The ideal Personal Assistant:

• Min. degree Holder (in business management or related field) with 3 to 5 years of relevant working experience
• Proficient in MS office (Excel, Word, Outlook, PowerPoint)
• Strong interpersonal skills, excellent oral, written and verbal communications skills
• Ability to communicate effectively with business contacts via the phone, email, video and presentations
• Able to assist in MS Teams & Zoom on-line-meeting to manage internal & external meetings
• Independent, resourceful & a good team player is a must
• Meticulous and well-organized
• Positive working attitude, trustworthy and willing to learn
• Must be adaptable with fast-pace working environment
• Preferably someone with valid Singapore driving license but not a must
• Adaptable to a desk-bound role in an office environment 5-days work week
• Sales/Customer service relationship background is a plus
• The ideal candidate will be fluent in Mandarin and comfortable speaking and translating to Chinese counterparts.

Our Client’s HR benefits include (but are not limited to):

• Medical Insurance
• Birthday Leave
• Family Care Leave
• Exam Leave
• Marriage Token & Marriage Leave
• Yearly Gadget Claim
• Yearly Optical Claim
• Yearly Dental Claim
• Completion Bonus
• Business Traveling Opportunities

We welcome your application if you are enthusiastic about becoming an essential part of our client’s team and believe you have what it takes to excel in this role. Please provide your updated resume, cover letter, and relevant supporting documents.All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.

Ivan Tan Wai Hong (EA Reg No: R2199004)

Director of Talent Acquisition and Relationships

"Empowering Progress, Inspiring Solutions"

Trific Solutions Pte Ltd (EA Licence Number: 23C1893)

7500A Beach Road #05-319, The Plaza Singapore 199591

Website / Facebook / TikTok / Linkedin / Telegram / Twitter (X)

Join our Telegram Channels for more job openings today,

https://t.me/TrificSolutionsHub

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers for their consideration.

✅ Mon - Fri

✅ 8.15AM - 5.30PM

✅ 6 Months Contract

Responsibilities:

• Perform administrative duties such as filing, contract renewals and address updates etc
• Maintain filing and records such as work permits/ contract expiry
• Collate attendance for events, distribute staff benefits etc
• Prepare documents such as medical claims and leave application forms
• Track employees' leaves and absences and update in Payroll system
• Process order and good received using SAP system
• Communicate with warehouse to ensure prompt preparation of delivery invoices

Requirements:

• Minimum Nitec or above
• Minimum 1 year of experience in Administrative Duties
• Proficient in SAP system

You may “Using Apply Now Button” to send in your updated resume.

For more information, please reach us at 9138 5316

*Only shortlisted candidates would be notified*

Choek Wei Qi Joel

Registration Number: R1877109

Workstone Pte Ltd

EA License Number:19C9998

(CENTRAL REGION) - Near Raffles place MRT

Job Overview:

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to the Managing Director (MD). The ideal candidate will thrive in a dynamic, fast-paced environment and be capable of multitasking with accuracy and efficiency.

Key Responsibilities:

• Executive Support: Act as the primary point of contact between the MD and internal/external stakeholders, managing communication, correspondence, and information flow.
• Scheduling & Coordination: Manage and maintain the MD’s calendar, coordinate meetings, appointments, and travel arrangements, ensuring all details are handled efficiently.
• Documentation & Reports: Prepare and edit correspondence, reports, presentations, and other documents as requested by the MD.
• Project Assistance: Assist with various projects and business initiatives, including preparing reports, conducting research, and coordinating with cross-functional teams.
• Meeting Preparation: Organize and prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.
• Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism and discretion.
• Administrative Support: Handle office administrative tasks, including expense management, vendor coordination, and office supplies management.

Key Requirements:

• Experience: Proven experience as a Personal Assistant, Executive Assistant, or in a similar role within a fast-paced environment. Experience working in a listed company is a plus.
• Skills: Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong communication skills (both written and verbal) and proficiency in Microsoft Office Suite.
• Personality: High attention to detail, proactive approach, and ability to work independently. Strong problem-solving skills and the capacity to adapt quickly to changing priorities.
• Education: Degree in Business Administration, Secretarial Studies, or related field preferred.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Job Highlights:

Enhance exposure to the government sector

Nearest MRT: Buona Vista

Working hours: 8.30am – 6.00pm (Monday to Thursday), 8.30am – 5.30pm (Friday)

Salary: up to $2,900 per month

Contract duration: 12 months

Job Description:

• Data management and governance such as review of the organization’s data management processes and resources and managing meta data listing, and data dictionary, etc.
• Capability and culture building efforts such as curation of materials to facilitate the communications of data management practices.
• Any other duties assigned from time to time.

Job Requirements:

• Only Singaporean.
• Minimum Diploma & above in any related discipline.
• Fresh graduates with data-related training course studies or experiences are welcome to apply.
• Proficient in Microsoft Office Excel such as Pivot & VLOOKUP functions.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See
R23114253
BGC Group Pte Ltd (Outsourcing)
EA 05C3053

The main task of this role is to provide administrative support, including the processing of invoices and payments to vendors, communication with customers and vendors, and other office management duties.

Responsibilities

• Collect, collate and follow-up on billing & payment including raising Purchase Orders, invoicing & payments
• To handle and manage Xero Accounting Software
• Ensure all documents are properly saved, filed/uploaded into the correct adviser’s/client’s folder.
• Handle calendar management and scheduling of meetings
• Monitor and arrange for execution of documents
• Assist with training registration and maintain training register and database
• Build and maintain good working relationships across all levels of personnel, internally and externally
• Responsible in payroll process, claims expenses, and other related matters
• Liaise with the external auditor and tax agents
• Process work pass application, renewable and cancellation
• Liaising with customers and vendors to make the necessary rearrangements whenever needed (e.g. during vehicle breakdown or delay due to heavy traffic)
• Undertake other duties and responsibilities as assigned, including any ad hoc assistance required for other staff members and answering queries from advisers

Requirements

• Minimum 2 years working experience as secretary/administration support or other related roles
• Interest in the transport industry
• Strong coordination, interpersonal, organization and time-management skills
• Customer service orientated, attention to detail, highly responsible
• Excellent in written and communication skills for English (and ability to communicate in Mandarin with our Chinese drivers)
• Proficiency in MS Office and be tech savvy to handle other applications/software that we will provide initial training for
• Ability to learn quickly and is capable of working independently in a lean team

We are a rapidly growing company and seek someone who has a positive work attitude, would like to grow together with us, and is a team player.

Roles & Responsibilities:

• Handle customers request, complaints and inquiries.
• Do sales orders processing and prepare quotation in a timely manner.
• Conduct customer screening transaction (STC).
• Handle sales administrative works for customer application request, sample submission, conduct customer surveys and follow up with the recommended corrective action.
• Maintain database records accurately and timely update for the pricing, inventory list & PO in the system.
• Liaise with Legal department for Customer Contract & Agreement or Vendor NDA and follow up with the submission for approval.
• Work coordination with sales team for scheduling, document filling and customer request information.
• Support in audit related to ISO/IATF/ISM and assist in training & briefing matters.

Requirements:

1. GCE-A level / ITE / Diploma
2. At least 1 year of relevant working experience
3. Pricing administration
4. Willing to learn attitude and able to do multitask
5. Meticulous and able to work independently
6. Proficient with Microsoft Office application

Working hours:

7.50am to 4.55pm (5 days work week)

Work location: 88 Second Lok Yang Rd, Singapore 628164

Benefits:

• Company transport provided at designated pick-up points islandwide
• Medical insurance coverage
• In-house canteen at subsidized price
• Employee Flexible benefits Scheme

Administrative Executive

Work Dynamics (Integrated Facilities Management) – Singapore

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

• Support the on-site team on administrative works
• Assist in consolidation and reporting of FM spend under the responsibility off JLL
• Manage and maintain proper records of site information and register of users/staff particulars and information
• Maintain security and cleaning procedures and controlling access (monitor logbook, issue visitor badges at reception)
• Perform other administrative duties such as filing, photocopying, collating etc.
• Updating of track list for new staffs and resignees (vehicle list)
• Verify invoices for works completed and goods received.
• Work with HQ finance in vendor invoices processing
• Handle the public enquiries and feedback through calls, email, walk-up assisting & support Receptionist in the event where Receptionist newly joined.
• Assist with collating utilities data for tenant units and put up billing report to client to issue billing to clients
• Ordering of hampers, stationeries for office and production supplies
• Assist of booking flights for Client Staff
• Issuance of Purchase Order to vendors
• Ensure prompt submission of vendors invoices
• Assist to support for season parking application and carpark operation administration
• Any other duties as and when assigned
• Support site team on client billing/invoicing and internal financial processes
• Tracking & monitoring payment status (both client and vendor) and site spending
• Assist in the preparation of JLL service reports, funding reports, OT reports and other documentation as required
• Raise Work Orders in Corrigo and Purchase Order Requisition via JDE
• All other admin support as required by FM

Administrative

•Maintain proper office filing & archiving system (soft & hard copies)

•Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place

•Monitor and track expenses and ensure timely invoice processing by the managers

•Assist to follow up and update SOPs

•Finance administration work such as Raising of PO & GR for ASM, SAP System POR Requestor Procedures, End to End Support, ASM Finance GR Administrative Work, Procurement of all vendor services

•Provide other ad hoc services as and when required.

Contracts

•To assist in vendor contract renewal, vendor creation of processes. Raising for vendor creation basing on ASM creation. Vendor update of detail, of contact information.

•Support all sourcing & procurement activities for ASM.

•Support the development and implementation of procurement guidelines and processes.

•Collaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources for procurement activities

•Support any ad-hoc tasks as assigned by the senior site lead, not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business requirements

Ideal Experience

• ITE certification in Business Administration/ Commerce/Finance or admin
• 1 to 2 years working experience
• Strong PC literacy and proven ability to manage daily activities using various systems, including the internet, e-mail functions & all aspects of Microsoft Office.

Critical Competencies for Success

• Able to cooperate and work well with others to meet targets
• Support the team effectively as and when needed
• Proven ability to commit to flawless execution while complying with firm’s procedures and standards

Client Focus & Relationship Management

• Able to interact with the general client staff & vendors with ease
• Ability to manage conflict and conflicting priorities
• Demonstrates ability to work with vendors to deliver efficient services
• Demonstrates proactive & professional approach to customer service
• Has a customer-oriented attitude

Other Personal Characteristics

• Pleasant Disposition
• Sound inter-personal skills /team player with client facing capabilities.
• Self-starter with “Can do” attitude.
• Enthusiasm and willingness to learn/take responsibility
• Good written & oral communication skills
• Well –organised with the ability to co-ordinate, prioritise and manage under pressure

Salary :

$1800 starting pay

$2000/mth upon 3 months confirmation

5.5 Day work week , Mon-Fri 8.30-5.30pm, Sat 8.30-12.30pm

Able to work in Ang Mo Kio Industrial Park 2

Issuing Invoices

Data Entry into Computer

Simple Emails

Answer phone calls

Administrative matters

Training will be provided

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Operations Cum Admin Assistant
• Working Location: Benoi
• Working Hours: 5 days (9 am-6 pm)
• Salary Package: Basic Salary $3,500 + AWS + PB + Transport Provided
• Duration: Permanent Role

Key Responsibilities

• Prepare quotations for customers, including attaching before and after photos, and follow up on confirmed quotes/POs. Merge with DO for billing.
• Send details to customers to request POs for rental or repairs before billing (e.g., pec, Sankyu, Vac-Tech, Keppel, etc.).
• Prepare commercial invoices and packing lists for export trailers.
• Prepare monthly trailer reports for accounting purposes.
• Manage collections, including sending SOAs, follow-ups, reminder letters, and phone calls.
• Ensure cash term sales/invoices are paid on time.
• Manage cheque deposits.
• Check rental invoices upon issuance and monitor that all customers are billed correctly, including checking in/out of trailers/PM.
• Ensure RO1 form files and new trailer DO files are complete.
• Re-check export trailer invoices for de-registration before filing.
• Manage signed quotes from customers for billing and audit purposes for rental agreements.
• Prepare monthly repair summaries.
• Arrange container bookings through CMS.
• Handle any other ad hoc duties assigned by superiors.

APPLY NOW!!!

• Minimum Diploma qualification.
• Minimum 1 year of experience in operations or related field.
• Experienced in CMS is advantageous.
• Excellent communication skills with clients.
• Willingness to learn.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #68537 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

We are looking for a few Temp Clinic admin assistants (back-office) to join us and support our clinic administrative work.

Roles & Responsibilities:

• Liaise with the corporate client
• Perform administrative tasks such as enrolment, invoicing, termination and attend to enquires via phone and email
• Perform Data Entry
• Ad-hoc duties as assigned by the supervisor

Requirement:

• Computer literacy; Microsoft Office, Email
• IT savvy; able to handle clinic management system independently after training provided
• Fast learner and team player
• Good interpersonal skills, a good team player, and has good time management skills
• Able to commit minimum 3 months, office hours (9am to 6pm, Monday to Friday)
• Open to Poly grads or waiting to enroll to university
• Hourly rate - $10-$15 (depending on experience) / No CPFs

Job description:

• Assist in the picking, sorting and packing of goods
• Loading, unloading and storage of goods
• Local delivery of goods
• Perform stock-taking
• Perform documentation of data, filing & data entry
• Provide administration & documentation support to department
• Other ad hoc tasks as assigned

Requirements:

• Physically fit
• Possess a Class 3/3A driving license with at least 1 year of driving experience
• Clean driving record
• Team player, hardworking with positive attitude
• Knowledge of MS office
• 5 days week - 8am to 530pm
• Location: Ang Mo Kio

Benefit:

• AWS
• Mobile phone allowance

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Accounts cum Admin Assistant (AP & Payroll)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Essential for managing administrative tasks related to accounts payable, payroll, and the coordination of work passes and training for staff.
• Accounts Payable: Manage and process all accounts payable duties to ensure timely and accurate payment of invoices.
• Payroll Administration: Oversee the complete payroll process, ensuring accuracy and punctuality in employee payments.
• Work Passes Management: Apply for PSA Work Passes Permit for eligible employees and ensure compliance with all local employment regulations.
• Training Coordination: Organize and send employees for required courses that align with the needs of the marine technology industry.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field, particularly in roles involving accounting principles and payroll procedures
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #70066 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Summary:

• Basic up to $5500 (Salary will commensurate with experience & qualifications)
• 5 Days
• East

Job Scope:

• Manage and coordinate calendar, appointments, and travel arrangements.
• Organize and manage events, meetings, and special projects as required.
• Work with sensitive and confidential information with discretion and maintain confidentiality per compliance with Company’s guidelines and policies.
• Coordinate with both internal and external stakeholders.
• Provide administrative and operational support for the department.
• Any other ad-hoc tasks assigned.

Job Requirement:

• Min 5 years' related experiences.
• Proficient in Microsoft Office suites.
• Strong communication skills
• Strong stakeholder management
• Strong sense of urgency
• Meticulous
• Able to work in a fast pace environment

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Trance Teu (R1988522)

Job Responsibilities:

• Assist in office operations, i.e., day-to-day administrative and operational duties, data entry of relevant information into database, etc.
• Assist in course administration such as preparation of quotation and invoices, class enrollment, sending course confirmation emails, etc.
• Work collaboratively with Management team to support the maintenance of client databases, manage enquiries, follow up and fostering of good relationships with clients.
• Support the sales team in calling and qualifying leads.
• Respond to enquiries from interested clients via various channels (Email, WhatsApp).
• Ensure that client follow-ups are in place and completed in a timely manner.
• Manage billings.
• Provide relevant support and other ad-hoc duties when necessary.

Requirements:

• Undergraduate/Degree in any related field.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office tools and online collaboration tools.
• Self-motivated, independent and able to work in a dynamic environment.
• Students are welcomed to apply.

Working hours:

• 12-20 hours per week
• At least 4-5 hours per shift within Monday to Friday (10:00 - 19:00)

Salary:

• $10 to $15 per hour (progressive with commitment period)
• Performance bonus

Location:

• 5 minute walk from Jurong East MRT

Quick Apply:

• You may send your Resume/CV to: admin(at)sthua.edu.sg

OR

• Please fill up the application form: https://forms.gle/9ZUptTcsM19tcXMBA

Only short-listed candidates will be contacted for an interview.

Job Description & Requirements

• Gain more insight into the construction industry
• Acquire knowledge of various building materials
• Handle challenges

A mentor will be assigned to lead and guide you through your professional journey.

Key Responsibilities

• Answer and direct phone calls
• Data entry & filing work, daily receive and sort mail
• Issue purchase orders, record and keep track of delivery
• Arrange for courier collection & delivery
• Order and keep record for stationery
• Keep track of rental equipment
• Other Ad-Hoc assignments

Requirements

• Min. 'O' Levels / Diploma in any disciplines
• Have a good working attitude and willing to learn
• Meticulous, organized and process good communication skills
• Ability to work in a fast-paced environment
• Is a team player and has initiatives
• Willingness to work flexible schedule during peak period and able to meet tight timeline
• Proficient in Microsoft Office applications
• 5.5 days work week

Qualified applicants should submit their resume, cover letter, educational transcripts, professional certifications and expected salary. Shortlisted candidates will be notified.

Responsibilities:

• Assist with daily administrative tasks on-site
• Maintain accurate records and documentation
• Liaise with project teams and clients as needed
• Ensure compliance with company policies and procedures

Requirements:

• Previous experience in an administrative role is preferred
• Strong organizational and communication skills
• Proficiency in MS Office
• Transport provided from the nearest MRT station
• Opportunity to work in a supportive and collaborative environment

Job Description:

• Operate and maintain print-room equipment, including printers, copiers and binding machines
• Maintain inventory of printing supplies and materials
• Operate scanning equipment to digitize documents and store the digital files in the appropriate locations
• Ensure timely completion of print and scan jobs according to requestors’ specifications
• Manage the movement of physical documents, including overseeing handovers and keeping records of the documents’ movements.
• Coordinate with teams or executives to ensure timely dispatch and receipt of documents, as well as handle related operations and logistics
• Collaborate with team members to ensure smooth workflow and timely completion of tasks.
• Perform ad-hoc / additional tasks as directed by the supervisor(s)

Work Schedule:

• Salary: $2390 / month
• Period duration: 6 months
• Location: Upper Pickering Street
• Working Days: Monday to Friday
• Working Hours: Mon to Thurs 8.30 am to 6 pm; Fri: 8.30 am to 5.30 pm

Job Requirement:

• Basic knowledge of printing processes, mail handling and scanning.
• Past work experiences in print-room, scanning, and/or mailroom operations would be an advantage.
• Experienced in using document management software such as Adobe Acrobat, as well as Microsoft Office applications.
• Ability to work efficiently under pressure
• Attention to detail and commitment to quality
• Good communication and interpersonal skills

EA License No.: 96C4864

Reg. No.: R22110485

Job Responsibilities:

• Generate monthly project reports for managers and customers.
• Sit into company meetings and perform secretarial roles i.e. minutes taking / meeting notes.
• Liaise with customers and schedule mettings with managers for them to discuss about project matters.

Job requirements:

• At least 2/3 years’ experience in company administration support.
• Minimum GCE ‘A’ Level / Diploma Holders
• Proficient in Microsoft Office.
• Ability to work well in a team and efficiently handle multiple tasks.
• Knowledge of SAP system.

Interested candidates, please forward a detailed resume and email to career{a}tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Wee Wan Qi / EA Personnel No: R22109446

Admin cum Accounts officer supports the Foodbank manager by providing corporate support and accounting services. He/she has to maintain the warehouse accounts, check on the bills and support the Foodbank Manager.

Duties & Responsibilities

• Corporate support in the areas of attend to telephone calls, typing, faxing, filing, photocopying, etc.
• Collation of statistics, beneficiaries’ database, inventory and stock information.
• Manage to help Food Bank Manager supplies stocks.
• Answer queries of staff, beneficiaries, vendors and volunteers.
• Manage office supplies stock and place order (e.g. stationery, envelopes, printer cartridges)
• Maintain and update Donors, Vendors and Volunteers database.
• Prepare reports and presentations with statistic data.
• Maintain Food Bank calendar and schedule of events.
• Maintain proper accounting records such as Invoices, PR, DO and Petty Cash reimbursement.

Location & Working Hours

• East Area, Tannery Lane
• Mon - Fri, 830am to 6pm, One Sat per month, 830am to 6pm

Requirements

• Minimum Diploma in any discipline or related field.
• Knowledge of basic IT (MS Word, Excel, Access and Power Point) and basic statistical analysis.
• Maintain audit schedules and coordinates year-end audit and submit report to Finance Department.
• Meticulous, detailed in work and able to handle deadlines and stress.
• Be prepared to perform other duties as assigned.

Benefits

• Comprehensive Medical & Leave Benefit.
• Supportive and conducive work environment.
• Training & Development opportunities.
• Unlimited opportunities to develop and harness your skills across multi-verticals.

Working Hours: 8am to 2pm / 12 hours shift

Job Scope:
- Bedside Nursing
- Assist with nurses

Requirement :

• Min 6 months - 1 year experience as Healthcare Assistant

Interested candidate, kindly send a copy of your resume to [email protected]



Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

We are seeking an organized and detail-oriented Administrative Executive to join our company. The Administrative Executive will be responsible for overseeing the day-to-day administrative work in the office, ensuring that administrative tasks are completed efficiently and effectively. Having accounting experience would be an added advantage. The successful candidate must have excellent communication skills in English, strong attention to detail, and the ability to work independently. Benefits includes annual leave, 13th month bonus, performance incentives, medial reimbursements and hospitalisation insurance

Responsibilities:

Human Resource

• Effectively maintained staff’s individual leave and time-off records and medical records
• Prepare statistics and surveys (MOM – Labour Market Survey and Statistics Singapore)
• Process and maintain employer’s and family’s insurance
• Application and renewal of S pass and dependent passes for employer and family
• Onboarding and Offboarding of Director and Manager
• Handling the office cleaner’s matters

Administrative

• To clear daily incoming mails
• To prepare snacks for the clients and visitors
• To draft official letters when needed
• To ensure proper filing, photocopying and any other admin duties
• Liaising with property agents on housing matters.

Accounts

• Sales invoices
• Cheque payments
• Processing of Director’s and Manager’s salary
• Month end reports
• Liaise with accountant and auditor on the yearly accounts and audits
• Banking matters for the company

Printing & Purchasing

• Liaise with vendors to purchase general office supplies for replenishment
• To receive payment invoices and to prepare payment vouchers
• To liaise with vendors to order for toners, papers, drinks, cutleries, stationeries, etc.
• To source and maintain quotations when needed.
• To ensure and maintain stock of stationeries and stamps.

Office / Car/ Home Maintenance

• To ensure agreements and rentals are renewed.
• To maintain housing and car rental payments.
• To ensure office insurance is renewed

Miscellaneous

• To ensure that the groceries are filled in every month.
• Maintain office in the absence of the Director and Manager.
• Any other work as assigned by employer.

Requirements:

• Diploma holder or relevant experienced in the field for more than 5 years

• 3-5 years of work experience as an Administrative Executive or similar role

• Strong organizational and time management skills

• Excellent communication and interpersonal skills

• Proficient in Microsoft Office and other relevant software

• Ability to work independently

• Detail-oriented and highly organized

• Ability to multitask and prioritize effectively

• Ability to maintain confidentiality and discretion

Only shortlisted candidates will be notified.

Job Descriptions of Accounts and Administrative Clerk

· To assist in maintaining full set of accounts;

· To assist in GST and CPF submission;

· To assist in CPF and GST submission;

· To assist in procurement

· To assist in Human Resources tasks when instructed to;

· To assist in monitoring the aging of receivables and follow-up on collections;

· Perform monthly reconciliation of vendor statements of accounts and ensure payments are processed timely;

· Other accounts and administrative related works as instructed;

· Maintains an organized workplace;

· To work as part of a team;

· Administrative tasks such as photocopying, scanning, answering of phone calls, filling & documentation, etc.;

· To ensure you maintain a clean and safe workplace;

· To undertake any other such tasks as may be assigned from time to time by your immediate supervisor.

We are looking for a detail-oriented Administrative Assistant to provide essential support to our finance team. This role is perfect for someone with strong organizational skills, familiarity with financial processes, and a desire to work closely with a dedicated team of finance professionals. The Administrative Assistant will handle various administrative tasks, including document management, data entry, and coordinating financial reporting.

Key Responsibilities:

Assist the finance team with day-to-day administrative tasks, such as managing schedules, processing documents, and handling communications.

Support accounts payable and receivable processes by tracking invoices, assisting with payment processing, and updating records.

Perform data entry and maintain organized financial records to ensure data accuracy and timely reporting.

Prepare and distribute financial reports, meeting agendas, and other documents as needed.

Coordinate with vendors and clients to facilitate payment and invoice inquiries.

Schedule and organize team meetings, document minutes, and track follow-up tasks.

Manage the filing and digital organization of finance documents, ensuring all records are easily accessible.

Support with budget tracking and expense reconciliation for the finance team.

Requirements

Nitec with 2 years experience

Proven experience in an administrative support role, ideally with some exposure to finance or accounting tasks.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

We are looking for candidates who are able to carry out the following:

Job Description

• Able to work 2 weekdays (0900 - 1600hrs) per week
• Payment of $12 per hour
• Able to use Microsoft Word, Excel and google drive
• Attend to enquiries & answer phone calls
• Carry out administrative duties
• Preparing of invoices and payslips
• Ad-hoc tasks as & when is required
• Some experience in working with accounts/bookkeeping

Duration: 3 Months / 1 Year Contract

Location: Redhill

Working hours: 9am - 6pm (Mon-Fri)

Job Scope

• Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
• Ensures proper billing processes are followed, and accurate records are kept of department activities.
• Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
• May assist in the planning of events and seminars.
• Other ad hoc duties assigned.

Requirements

• Minimum Diploma in any field with prior admin experience
• Knowledge of Excel (Pivot Table, V Lookup) and Power BI are required for 1 Year Contract

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.