Job Description
· Answering telephone call, taking messages, receiving incoming faxes and mails
· Coordinate internal and external meetings with business partners, shareholders, clients, suppliers and others
· Manage diary for Management/employees including meetings, conferences, video conferences and other events and reminding them of important tasks and deadlines
· Receiving office guests to meeting room and arrange food catering (if needed)
· Coordinate travel arrangements, including booking flights, visa, car rental and hotel accommodations, travel itineraries and completing expense reports for reimbursement after the trip.
· Perform general research work including preparation of background documents (e.g., preparation of presentation slides, drafts of simple correspondences, and background information for appointments; consolidate relevant data; generate reports, etc.).
· Establish, maintain, and ensure the timely update of the correspondence filing systems (both hard and soft copies)
· Liaise, draft, comment, review, edit and send contracts and agreements on behalf of Management (if needed)
· Assist with general administration support such as processing correspondence and letters, photocopying, printing, scanning, typing, couriers, maintaining contact databases, post and others
· Office maintenance (including pantry ordering) and repair
· Perform any other ad hoc duties where required
Job Requirement
- Excellent communication skills in English
- Ability to work independently combined with excellent interpersonal skills
- Strong organization, problem solving and time management skills
- Proficient in Microsoft office skills
- Ability to handle sensitive business data and other information with confidentiality and discretion
- Must be comfortable in a fast-paced international environment with multiple languages & time zones
