Total 3,759 communications executive job vacancies in Administrative / Clerical category in Singapore

Our Client, in the Construction Industry located in the West has opening for Operation Admin Executive.

• 5 Days Work Week
• Transport Provided
• Variable Bonus

Responsibilities

• Follow up with outstanding payment
• Coordinate with Operations Department and Sales & Marketing Department in project executions including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

Qualified or interested candidates, kindly apply to us in

the FOLLOWING FORMAT to facilitate the short-listing process;

Attachment of CV’s in MSWORD FORMAT

Resumes please INCLUDE:

• Personal Particulars
• Education background
• Work experiences in point forms
• All Reasons for leaving
• Current and Expected salary
• Date of availability / Notice Period

**We regret that only shortlisted candidates would be notified.

Your Profile will be kept in our database for more career opportunities.

We wish you all the best in your job search.

Chia Kim Wai Terry

Reg No: R23111838

EA No: 19C9570

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

The Operations Executive supports our Retail Operations teams provide operational related support on a day-to-day basis to ensure smooth operations.

• Provide administrative support to Operations Management and Sales teams to ensure smooth day-to-day retail operations

• Be aware of store sales and KPI targets, as well as performance targets to accurately record, verify and compilation of sales related commission / incentives / push monies etc.
• Inventory management – support regular stock take as planned by Management to meet Licensing requirements.
• Provide administrative support in new stores opening and closing, new products launches and events.
• Ensure implementation of standards for BOH, ensuring, organization, general health and safety best practices are adhere to for all stores.
• To act as a liaison to process and update Brand Ambassadors details not limited to rostering consolidation & sales data sharing to Agencies. Maintaining of positive relationship with external vendors & agencies.
• Application of Airport passes for Vendors & external parties.
• Manage and upkeep inventory supplies to support Operations such as sourcing and ordering of stationery, packing materials, equipment, and all other ad hoc operations necessities.
• Identify improvement opportunities and communicate suggestions to management to drive operational & cost efficiency.
• Responsible for managing relationships with external vendors and suppliers, ensuring that they meet contractual obligations and quality standards.
• To work with other internal stakeholders and legal department to ensure contractual obligations are met to the best interest of the Organization.
• Reviewing existing processes, identifying inefficiencies and suggesting improvements to manage and optimize company’s processes.
• Responsible to take charge of all operational permit clearance and renewal for smooth operations.
• Ensure all administrative matters not limited to invoices & payments are made before deadlines.
• Scheduling of operations meetings, sending invites & facilitating of booking of venues.
• Compilations of reports, presentation for internal meetings.
• Collaborate productively and respectfully with team members.
• Adhere to company retail standards, operation procedure, customs compliance and related policy.
• Any other ad-hoc assignments assigned by Managers to meet the organization & business needs.
• The above job function are subjected to changes if deemed necessary based on the organization & business needs.

• Diploma / Degree in relevant discipline
• 2-3 years related Operations Administrative experience from FMCG Retail / Travel Retail industry

• Competent in Microsoft Office Suites and proficiency in Excel (Formula, Pivot Table, Power Pivot, Data Management, Powerpoint for presentation and Power BI for Data presentation (not mandatory but a bonus).
• Must have the ability to create template from scratch
• Adaptability is paramount. Requires an innate ability to navigate & take on new situations and challenges with agility & accuracy.

• We offer attractive salary packages that commensurate with relevant work experience
• Annual Leave from 14 days to 18 days
• Medical Outpatient insurance coverage
• Group Hospitalization and Surgery insurance coverage
• Group Dental insurance coverage
• Performance bonuses (T&C applicable)

Job Description & Requirements

Job Objectives

The main responsibility is to manage general and financial administration and ensuring that all data are treated with confidentiality

Responsibilities:

Responsible in diligently managing administrative work which includes:

• Receive, record and process incoming and outgoing mails and faxes

• Create and update proper filing system

• Assists in all logistic preparation of school events, meetings and functions

• Liaise with vendors with regards to orders and delivery

• Compilation of data for reporting purpose

• Arrange appointments for interview

Monitor the financial accounting and budgetary control of a centre’s funds and the management in adherence to the financial guidelines, which includes:

• Processing and banking in of all forms of receipts

• Processing of subsidy claims

• Prepare the bank in summary, deposit all monies collected

• Processing of payments to suppliers

Attending to and managing registration of new children to the maximum capacity possible for the centre which includes:

• Track leads for childcare services

• Monitor enrolment & withdrawal for childcare services and optional programs

• Assist to compile Customer survey results, anticipates customer issues and employs effective solutions

• Develops and maintains strong working relationships with parents, ECDA officers, Community contacts and Head Office personnel

• Responds quickly and satisfactorily to parents, ECDA officers, Community contacts and Head Office personnel request for information/assistance, feedback and complaints

Others:

• Develops, and maintains professional working relationships with employees at all levels.

• Undertake any other roles and duties as assigned by the Management from time to time

Job Specifications:

• Business Administration or Accountancy

• Has experience working in Pre-school setting would be an advantage

• Proficient in Microsoft Office

• Good verbal and written communication skills and able to communicate effectively in English and one other language (Malay, Mandarin, Tamil etc)

• Demonstrate ability to handle work professionally, independently and efficiently with good time management skills.

• Possess effective organizational and follow-up skills, paying attention to detail

• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

• Ensure efficient and smooth day-to-day function of the centre
• Provide exceptional customer service through answering the phone, and handling general enquires
• Promote compliance to ethical and responsible data use principles by ensuring necessary data is collected, accurately updated, and maintained in the systems
• Provide administration support and clerical activities for 3 satellite centres (Bedok, Cantonment and Woodlands)
• Ensure timely submission of reports to stakeholders.
• Adhere to the organisation’s financial management and procurement processes
• Maintain strong relationships with stakeholders and partners

Requirements:

• ‘A’ Levels/ Diploma holder
• Service-oriented
• Outstanding communication (verbal and written) and interpersonal abilities
• Pleasant disposition and able to work with others
• Proficient in the use of Microsoft applications (Office 365) and IT systems
• Possesses problem solving skills
• Independent in managing and executing work tasks
• Positive professional attitude, has initiative and is innovative
• Organized and resourceful

Work Location: Cantonment

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

• Office Administrator in charge of office administration and accounting works, including simple invoicing, emailing, filing.
• Administrative work including strong PC and mobile phone skills
• Supporting customer requests, mainly Japanese customers
• 1 Year(s) of working experience is preferred, however entry level is also welcome to apply
• Required Skill(s): Microsoft Office, including Word, Excel
• Able to work independently with minimum supervision.
• Like to communicate with people.
• Lively personality
• All are welcome to apply
• Small setup, suitable for staff who likes to work in a small team
• Flexible work conditions, able to work from home

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Job Responsibilities:

· Providing support to Head of family office

· Coordinating of travel arrangements, booking of flights and hotels

· Managing of calendars , visa application and minutes taking

· Handling of access cards, business correspondence, confidential documents and license applications

· Travelling with the head and ensure all coordination is in place

· Assist with presentation slides, compliance documents and daily/monthly reports

· Running/handling of personal errands

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 7 years of relevant experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to [email protected]

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Purpose and Scope

• Provide secretarial and administrative support to the Head, Asset Management (SG)

Key Roles and Responsibilities

• Co-ordinate and schedule all appointments and meetings in a timely fashion.
• Update of meetings in calendaring for appointments via applicable MS Office apps and company platforms.
• Maintain proper filing, correspondence and records in a systematic way.
• Plan and organize internal and external meetings (e.g. coordinate appointments / meetings, conference calls, booking of meeting rooms, refreshment and equipment).
• Inventory management of supplies (e.g. office stationery, copier papers, print cartridges, and pantry supplies).
• Organize and manage the routine calendar and also establish appointment priorities or reschedule appointments / invitation.
• Prepare and process all expense claims (e.g. travel and entertainment expenses and medical claims) accurately and ensure prompt submission of the claims.
• Handle travel arrangement which include booking of airline tickets and accommodation, preparing travel itinerary, visa application and car transfers (e.g. Business trip / Seminars / Training).
• Handle logistics for business trips and meetings.
• Coordinate with training center for staff to enroll courses and attend seminars.
• Apply visitor / contractor entry permits to Jurong Island and promptly notify Security.
• Managing operation procurement requests, service entry sheet and invoice verification.
• Coordinate with cross-functions departments for internal communications or new system roll out.

Qualifications & Experience

• Diploma graduate with minimum 5 to 8 years’ of experience in providing administrative support for senior management.

Preferred Skills & Characteristics

• A team player, able to deliver results, deadline driven
• Strong interpersonal, communication skills
• Independent with initiative, resourceful and positive attitude
• Organized and detailed oriented, versatile and able to multitask

• Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.
• Maintain and update training records for all employees.
• Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.
• Administer insurance related issues covering reporting, submission and settlement of claims.
• Assist to manage and maintain all administration-related works in the office.
• Liaise and co-ordinate with site personnel on administration issues.
• Update the Project List Records and assist to set-up project files for new project.
• Assist on the demobilization for projects nearing completion.
• Assist in performing various duties carried out by the Senior Admin Manager.

RESPONSIBILITIES

• Receiving of corporate sales orders thru email or phone
• Ensure accuracy & timely processing of orders
• Generate invoice and delivery order through ERP system
• Prepare consolidation reports to various customers
• Perform day to day admin related tasks
• Other ad-hoc duties as assigned

REQUIREMENTS

• Good team player, mature, independent, multi-tasker, initiative,
• meticulous, proactive and positive working attitude
• “O” Level, “A” Level, Diploma
• Proficient in MS Office applications (Word, Excel & Outlook)
• Basic knowledge in accounting & accounting software is an advantage
• Customer service oriented
• Able to work in a fast-paced environment
• Ability to start work within short notice
• Fresh graduates are also welcome to apply

Responsibilities:

· Responsible for the organisation and coordination of office meetings, company events

· Maintaining proper filing system

· Oversee facility management matters such as fixed asset inventories (vending machine), work-desk allocation, office access card, phone system, door system, lift, office renovation and move etc (when necessary)

· Undertake various comprehensive administrative tasks issued by the headquarters, and arrange to guide each branch to complete.

· Administer and coordinator for OA system configuration.

· Drafting news and reports for important projects in mandarin.

· Responsible for Admin department procurement needs.

· Provide assistance on reimbursement application.

· Provide secretarial support to Senior Management on operational work

· Provide assistance to Senior Management on important projects

· Provide assistance support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.

· Resolve all administrative problems

· Any other ad hoc administrative task assigned

Requirements

· Minimum Bachelor’s Degree in Human Resources, business administration or other elated disciplines.

· Minimum 5 years’ experience as a HR generalist, 2 years in a supervisory role in HR with working experience in regional HR corporate practices, especially in HR policies/practices, and talent management.

· Excellent communication and presentation skills.

· Good understanding of labour laws and regulatory compliance in APAC region.

· Prior experience in driving performance initiatives hands-on.

· Prior experience in Telecommunication Industry will be a plus.

Excellent in both English and Mandarin Language (used for internal / external communication with key stakeholders)

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Responsibilities:

1. Sales Administration Support

Provide comprehensive administrative support for the Project Sales Team:

• Manage incoming sales calls/emails and perform leads administration.
• Source new leads from Tender Portals.
• Create, compile, and submit tender documents.
• Assist in preparing quotations and proposals.

Provide administrative support for the Services Sales Team:

• Prepare maintenance contract renewal notices.
• Compile services sales reports to track renewals.

2. Marketing Support

Offer administrative support to the Marketing Team, focusing on sales-related activities:

• Assist in developing marketing materials.
• Support marketing projects/events.

3. Other Roles

• Assist the Head of Operations and Managing Director in various administrative matters.
• Act as a buddy to the Administration Executive.
• Aid in matching supplier invoices with necessary documents and input into the system.
• Handle other ad-hoc duties as assigned.

Job Requirements:

• Minimum Diploma in any discipline or A Level.
• Minimum of 1-3 years of working experience.
• Knowledge of MS Office and Teams.
• Ability to work independently.
• Immediate availability to start work.

Admin Executive

Salary: $2000 - $2500
Working hours: Mon - Fri (9AM - 6PM)
Location: Bukit Merah Central

Responsibilities:

• Performing a variety of general clerical work.
• Provide support for administrative matters
• Provide support in day-to-day duties
• Handle sensitive information in a confidential manner
• Mailing services
• Provides customer service, information, referrals, and assistance to customers, partners and internally in reference to assigned area of responsibility.
• Performs related duties and responsibilities as required.

Requirements:

• At least 1 year of relevant experience
• Proficient in Microsoft Excel

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Job Purpose:

Warehouse Operations administrative activities for Logistics. Responsible for all warehouse transactions using MS Office and SAP System, for receiving, locating, storage and retrieval of product for the Service Operations warehouse. Working closely with transport, warehouse, cross department, and management team. Ability to multi-task and perform under pressure. High level of accuracy and commitment is required.

Job Description:

• Assist in maintaining of all HACCP related records
• Daily 3PL warehouse stocks withdrawal (Storbest, Mandai Link, Tian Sheng and Flow)
• Printing of pickling list, data entry and posting.
• Communicating and coordinating with internal departments on logistics and stock inventory related matters etc.
• Conversion and printing of invoices and proper filing.
• Receiving goods on local purchase and external warehouse transfer.
• Responsible for all stationery requirements for the logistics department.
• Carry out warehouse administrative tasks and follow operational directive.
• Warehouse related administration documentation.g and repository management.
• Scanning and repository management.
• Ensure all incoming goods to be received in the SAP System and in accordance with procurement instruction or information, and according to the company policies.
• Maintaining inventory records, reporting relevant information, and preparing any necessary documentation.
• Maintain a safe, clean, and tidy office environment.
• Perform any other ad-hoc duties as and when assigned by superior.

Requirement :

• ‘O’ Level (or equivalent) and above
• Proficient in MS Office
• Hands on SAP experience will be an advantage
• At least 1 year in administration work in warehouse, supply chain in manufacturing, and distribution industry
• Effective communication with fellow team members
• 5.5 work week alt Saturday

Admin and Sales Coordinator

Working Location: Ang Mo Kio Ind Pk 2
Working Date & Time: 8.30am-6.15am (Mon-Fri)
Salary: $2,300 - $3,000 + AWS + Bonus

Responsibilities

• ꞏ Attend to customers enquiries and prepare quotation for customers.
• ꞏ Monitoring of orders, prepare Delivery order, invoice and liaised with forwarder for export shipment.
• ꞏ Account related duties: AR, AP and order Entries partial set of account

Experience & Qualification

• * Min 2 years working experience in preferably with Trading and import and export sales.
• * LCCI or Diploma in any Business Admin related discipline
• * Proficient in Microsoft Office applications and Act! Software

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Work location: Ang Mo Kio (5 days work week)

Responsibilities:

• Prepare sales documents, loan applications documents & insurance documents with accuracy
• Check bank transactions & update instalment payments
• Send reminders to hires for outstanding payments
• Liaise with banks, hirers, workshops & other relevant parties
• Maintain proper filing system & ensure documents are in good order
• Data entry of information into the system
• Provide administrative & coordination support to the department
• Other ad-hoc duties assigned by the management

Requirements:

• Candidates should possess at least "O" Level certification
• Fluent in English & preferably in Mandarin
• Proficient in Microsoft Office
• Candidate should be keen to learn, meticulous, self-motivated & comfortable working with numbers

Perks:

• Variable bonuses
• Comfortable working environment
• Friendly & helpful colleagues

MUST HAVE:

• Strong communication English and Chinese (written & spoken)
• Accounts management / Full Set / Monthly Closing
• Proficient in Microsoft Offices especially Excel (Vlook Up, Pivot Table)
• Proficiency in MYOB
• Able to multi-task and work in a fast-paced environment
• Good analytical skills
• Team player

KEY RESPONSIBILITIES:

• Daily Cash Flow & Monthly English and Chinese version reports
• Generate Tax Invoices / CN / Receipts
• Follow up AP and AR
• GL - Journal Entry
• Prepare payments
• Prepare monthly debtors SOA
• Bank Recon
• Update monthly exchange rate in ABSS / Foreign currencies rate table
• Petty cash claims
• Update expenses
• Cash flow forecast and planning
• GST Filling
• Yearly Budget report
• Payrolls
• Monthly OED submission
• Monthly CPF submission
• Annual Leave / MC updates
• Submit IRAS for employment Income
• Yearly prepare all audit requirement
• Leasing with auditors / tax agents
• Renewal of trademarks / Licences
• Prepare incorporation of new set ups in other countries (when required)
• Adhoc duites

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Principal Responsibilities:

• Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature. Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.
• Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.
• Understands and masters all department systems, databases, and research tools to ensure smooth and efficient department operations.
• Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.
• Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.
• Ensures external and internal communication, documents and materials are accurate and error free.
• Consistently looks for ways to improve various department processes and procedures to ensure efficiency.
• Performs additional responsibilities as requested.

Qualifications:

• Bachelor’s Degree in any discipline
• Minimum five years administrative experience, preferable in the Financial Services Industry but not limited.
• Corporate Access (Planning and arranging Conference /Bespoke trips) would be good to have.
• Meticulous, an enthusiastic problem-solver, exercises good time-management with excellent calendar management skills.
• Excellent interpersonal, communication and analytical skills.
• Able to multi-task and is flexible to change priorities as needed to attend to more urgent and important tasks.
• An initiator who can work independently at the same time collaborates well with the team.
• Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access (SharePoint).
• Experience with travel (Flights, hotels, train, and rental car, etc.) and expense management (Concur system), video conferencing equipment (Zoom, TEAMS, Webinar, etc).

Interested Applicants, please email your resume to [email protected] (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

Job Scope

• Manage and maintain office supplies, equipment
• Coordinate and schedule meetings, appointments, and conferences for executives and team members.
• Handle phone calls, emails, and correspondence
• Assist in the preparation and distribution of internal and external communications, reports, and documents.
• Provide administrative support to the manager
• Maintain and update company records and databases, ensuring accuracy and confidentiality
• Assist in travel arrangements, including booking flights, accommodations, and itineraries.
• Handle ad-hoc administrative tasks
• Assist the finance department in processing monthly reimbursement applications
• Assist with requested research
• Support in HR functions including but not limited to: managing employee leaves, medical and claim matters work pass applications.

Requirement

• Diploma in business administration, office management, or a related field is preferred. Proven experience as an Admin Executive or in a similar administrative role.
• Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
• Excellent organizational and time-management skills.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Exceptional communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A positive and proactive attitude, with a willingness to assist in various tasks as needed.
• Ability to work independently and as part of a team.
• Knowledge of office management systems and procedures.
• Problem-solving skills and the ability to find efficient solutions to administrative challenges.
• Flexibility and adaptability to changing work demands.
• Previous experience in administrative or secretarial support is a plus.
• At least 3 years of working experience

Benefits

• Medical claim
• Annual Leave
• Festival gifts

Job Responsibilities:

• Responsible for all correspondence, emails, meetings arrangements and ensure proper dissemination and follow up
• Handle and prepare QUOTATIONS - (CCTV, Network Cabling, Security Systems, Electrical Works, etc.)
• Communicate and liaise with internal departments and external contacts
• Maintain documentation and filing system
• Perform strong administrative and other ad-hoc tasks assigned such as filing and archiving of documents

Requirements:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Others or equivalent
• Prefer to have working experience in the related field (CCTV, Network Cabling, Security Systems, etc.)
• Strong organizational skills and ability to multitask