Total 9 construction quality control job vacancies in Administrative / Clerical category in D27 Yishun, Sembawang

• Handling accounts payable and accounts receivable
• Handling project schedule, submission of schedule of work done (SoWd) & monthly project photos or reports
• Handling of calls
• Check, verify and process invoices, expense claims & reimbursements
• Prepare purchase order
• Assist in documentation preparation for new tender
• Assist in simple payroll
• Submission of CPF, work permit applications / renewal
• General admin support
• Other ad hoc duties as assigned

Job description:

1. Provide comprehensive administrative support to the HR and Engineering teams to ensure smooth daily operations.
2. Manage incoming communications, including phone calls, emails, and other correspondence, ensuring they are promptly directed to the appropriate departments or personnel.
3. Assist in scheduling meetings, managing calendars, and organizing travel arrangements for staff, ensuring efficient coordination across teams.
4. Maintain and update filing systems, both physical and digital, ensuring that all company data, including reports, logs, and personnel records, are accurately recorded, stored, and easily accessible when needed.
5. Monitor and track inventory of office supplies, coordinating with relevant departments to ensure stock levels are maintained and reorders are placed as required.
6. Support documentation related to engineering and production, including the preparation, filing, and management of production logs, safety records, and reports related to ongoing projects.
7. Assist with procurement processes, working closely with suppliers and vendors to obtain quotes, place orders, and follow up on deliveries, ensuring timely receipt of materials for office and production needs.
8. Collaborate with the engineering team to streamline workflows between office and production departments, ensuring efficient communication and task management across teams.
9. Perform general administrative duties, such as data entry and the management of company records.
10. Support compliance efforts, ensuring all documentation related to safety protocols, permits, and industry regulations is properly managed and up to date.
11. Perform other ad hoc tasks as requested by management to support business operations.

Qualifications:

• Minimum O level or equivalent
• Minimum 2-3 years of experience in an administrative role, preferably within the construction industry.
• Experience with procurement and accounts support is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc,)
• Ability to work independently as well as in a team environment.
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.

Job Description & Requirements

- Assist in arranging the daily machine operators’ work schedule

- Handle all related employment matters of the machine operators

- To liaise with site in charge of the SIC arrangement and so on

- To attend all administrative works and preparation of various reports. Any ad-hoc jobs will be added

Requirements

- Administration or any site coordination in construction industry is prefered

- Excellent skills in microsoft office expecially Excel, Works and Power Point

*Note: ONLY Singapore Citizens and Permanent Residents will be considered.

Job Description:

We are a small construction and renovation company seeking a versatile Administrative Assistant to join our team. This role encompasses administrative duties, simple accounting tasks, HR responsibilities, and some purchasing activities. The ideal candidate will ensure the smooth operation of our office and support our team effectively.

KEY RESPONSIBILITIES:

Administrative Support:

• Prepare and manage quotations and invoices etc documents.
• Assist the Accounts Manager and Director with various administrative tasks.
• Implement and create workflows and forms for site operations, particularly for material ordering and stock control.
• Assists to prepare and manage risk assessments documents.

Human Resources:

• Handle all work permit/s pass applications, renewals, cancellations and repatriation including managing the entire onboarding process such as PCP and dormitory arrangement.
• Prepare HR documents such as memos, letters of appointment/contract, confirmation, increment and termination.
• Ensure daily clock-in and clock-out records for workers using our Info-Tech HRMS system.
• Update and maintain records of staff annual and medical leaves in the HRMS system.
• Ensure all workers' information in Info-Tech HRMS system is up to date.

Accounting:

• Assists the Accounts Manager in managing petty cash and workers' salaries.
• Assists with simple accounting tasks as required.

Purchasing:

• Source and purchase site materials as needed.
• Oversee site purchases and control stock to prevent unnecessary wastage.

Requirements:

• Relevant experience in the construction or renovation industry.
• Strong organizational and multitasking skills.
• High sense of responsibility and initiative.
• Excellent team player with good communication skills.
• Proficiency in MS Office.
• Experience with ISO standards is an added advantage.
• Ability to speak and understand both English and Mandarin.

*Only Singapore Citizens and Permanent Residents need apply.

Job Description

Day to day Administrative duties

Sourcing of product and quotation for office equipment and personal protective equipment (PPE)

Stock take, update and maintain of inventory record

Issue of office equipment and PPE to employees

Liaise with inventory team on all logistics matters

Any other ad-hoc duties as and when assigned

Requirements

Minimum GCE O Level/ITE

Minimum 2 years of relevant working experience

Proficient in MS Office

Preferably with basic IT knowledge

Hi Dear Applicant,

We are looking for a person with the following skill.

- Enter Data into software such as Microsoft Excel and MYOB/ABSS Accounting
- Maintaining and updating Data and Files
- Apply for Workers work permit and other government related items
- Assist in issuing of payment to external vendors
- Ensuring Purchased order is tallied with the Tax Invoice and Delivery Order

- General clerical duties like photocopying, fax and filing

- Preparing financial, job reports

Please send your resume when applying

Job Description

• Assist the Director in the daily communication and coordination of internal and external work, drafting and summarizing various official documents, reports, etc.
• Coordinate various external liaison and public relations work of the Director, and make work arrangements in time
• Prepare materials for internal and external mandates, provides administrative support for project work and ad hoc activities as necessary
• Responsible for the implementation and reminder of the working documents issued by the Director
• Run personal errands and assist on personal projects for the Director
• Organize the Director's calendar, schedule meetings, business and private travel, accommodation and so on
• Screen and direct phone calls and distribute correspondence
• Translate correspondence from Mandarin to English
• Manage information flow in a timely and accurate manner
• Take dictation and minutes when required

Job Requirements

• Good written and verbal communication skills in English
• Outstanding organizational and time management skills
• Ability to multitask effectively and prioritize daily workload
• Excellent Discretion and confidentiality
• Good communication skills and teamwork
• Meticulous attention to detail
• Diploma / Degree in any discipline. (Freshers are welcome)

Job Description & Requirements

1) Date entry, filing

2) General filing, billing, & invoicing

3) Assisting with admin tasks

4) Assisting with ordering of materials

4) Scanning and faxing correspondences

5) Handle any administrative or miscellaneous task if required

Requirements

• A good degree in Civil / Structural Engineering from a recognized University.
• Minimum 3 years and above of working experience in a Civil & Structural consultancy firm. (Engineer with six years and above of working experience will be considered for a senior position.)

Roles & Responsibilities

• Undertake design development and detailed designs
• Attend site/project meeting with client, consultants and contractor
• Familiar with engineering software and latest code of practice
• Possess good communication skills.
• Able to work independently or/and in a team.