Total 28 construction safety health officer job vacancies in Administrative / Clerical category in D04 Harbourfront,Telok Blangah, Sentosa Island

Job Scope

• Handle general worker administration: work pass application / renewals, insurance & security bond applications, medical checkups, flight and dormitory arrangements
• Receive delivery of goods and issuance of tax invoice and delivery orders
• Other general administration activities

Requirements

• Minimum GCE O Levels qualification or equivalent
• No experience necessary / Fresh graduates welcome
• Proficient in computer and internet use

We are seeking a detail-oriented and proactive Administrative Officer to support in managing travel &

hotel arrangements, claims processing, meeting schedules, general office admin support and purchases,

and logistics support for related events. The candidate will possess strong planning and organizational

skills, with a strong attention to detail, and has the ability to work in a fast-paced environment.

Key Responsibilities

Travel Arrangements:

• Coordinate and make travel arrangements including flights booking
• Handle all hotel bookings

Claims Processing:

• Assist in the preparation and submission of travel expense claims and reimbursements
• Ensure compliance with company policies and maintain accurate records of all claims

Meeting Coordination:

• Schedule and organize meetings for executives, prepare agendas and meeting materials
• Ensure all logistical details are managed, including room bookings, catering, and tech requirements

General Administrative Support:

• General office purchases
• Support logistics and meal arrangements for meetings and events
• Other administrative tasks as needed

Benefits Summary:

• 5 days work week, 9am to 6pm
• Collaborate with banks
• No experience is needed

Job Description:

• Make follow-up calls to clients.
• Assist clients in finalizing their applications via the bank's system.
• Collaborate with clients and the processing team to gather outstanding documentation.
• Generate and submit daily reports to the management team.
• Handle and resolve client objections efficiently.
• Partner with relevant departments to address and resolve client issues and concerns.

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You are welcome to visit our website at www.rkgroup.sg

RK Recruitment Pte Ltd | EA License No.: 20C0280

Raymond Ng Jun Han | EA Personnel No.: R1657009

Administrator Responsibilities:

• Supporting company leadership and supervising administrative department activities for staff members.
• Greeting office visitors and directing them to the appropriate parties.
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
• Entering and updating company, employee, and client records.
• Ordering, storing and distributing office supplies.
• Maintaining, repairing, or replacing office equipment.
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
• Providing basic bookkeeping services.

Administrator Requirements:

• High school diploma or equivalent.
• Degree in business administration or a relevant field is preferred.
• At 1 year's experience in administrative services or related fields.
• Additional education, certifications, or experience is advantageous.
• Understanding of accounting principles and bookkeeping software may be required.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• Proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.

Location: Boon Keng, Braddell

Duration: 12 months

Salary: Up to $17 Per Hour

Working hours: Monday - Thursday: 8:30am - 6:00pm, Friday: 8:30am – 5:30pm

Job Responsibilities:

• Assist the manager in implementing the phased digitization plan for all records.
• Organize and box records for collection by the digitization vendor.
• Index files and capture metadata for digitization.
• Review digitized images and listings, ensuring quality control and documenting findings.
• Create references for file contents.

Requirements:

• Degree qualification in any discipline
• Prior experience in administrative work is preferred
• Proficiency in Microsoft Office

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data not required at this application stage.

To withdraw consent, email [email protected].

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Law XinXuan Stesha - Outsourcing Team

ScienTec Consulting Pte Ltd - 11C5781

Contract period:

• 15 Jan 2025 to 31 May 2025 and 1 July 2025 to 31 Oct 2025 (About 9 Months)

Deployment:

• Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break
• Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

• Supervise students at the GEAR-Up Room
• Ensure that students tidy-up the GEAR-Up Room and canteen area before they leave.
• Ensure that all equipment is cleaned, switched off (if applicable) and put back at their allocated location after use.
• Work with TIC to organize or conduct structured activities at the GEAR-Up Room.
• Supervise and ensure safety of students in the GYM room
• Clean the gym room and the sports hub.
• Any other duties as assigned by School Leaders.

About Us:
Royalking Construction Pte Ltd specializes in aircon and ducting installations with a commitment to delivering quality service at affordable prices. We pride ourselves on our certified technicians and excellent workmanship.

We are seeking a dedicated and organized Admin Assistant (Non-Executive) to support our growing team. If you have a keen eye for detail, enjoy managing office tasks, and are looking to contribute to a dynamic company, we’d love to hear from you!

Responsibilities:

• Provide general administrative support to the team.
• Handle incoming calls, emails, and correspondence.
• Manage scheduling, appointments, and meetings.
• Maintain and update company records and documentation.
• Assist with invoicing, filing, and basic bookkeeping tasks.
• Coordinate office supplies and inventory.
• Support ad-hoc administrative tasks as needed.

Requirements:

• Minimum [Insert Education Level, e.g., “O-Level” or equivalent].
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Good communication and interpersonal abilities.
• Prior experience in an administrative role is a plus but not mandatory.
• Able to work independently and as part of a team.

What We Offer:

• Competitive salary package.
• Supportive and friendly working environment.
• Opportunities for professional growth and development.
• Flexible work arrangements (if applicable).

Join us and be part of a team that values excellence, teamwork, and customer satisfaction!

Key Responsibilities

Administrative Operations:

• Manage office operations, vendor coordination, and procurement processes.
• Handle vendor management systems such as Ariba and GeBIZ, ensuring efficient and compliant operations.
• Develop and implement policies and procedures for improved operational efficiency.

HR Operations:

• Oversee HR functions including recruitment, onboarding, payroll, employee relations, and compliance with Singapore labor laws.
• Create and manage employee-related documentation, including employment contracts, performance appraisals, and termination letters, ensuring compliance with local laws.
• Foster a positive work environment by leading and mentoring the HR and administrative teams.

Finance & Compliance:

• Prepare and manage income tax and GST documentation in compliance with Singapore’s regulatory framework.
• Ensure accurate and timely submission of statutory documents such as CPF contributions, IRAS filings, and MOM-related requirements.
• Provide support in financial audits and maintain accurate records for compliance.

Vendor Management:

• Manage vendor relationships through platforms like Ariba and GeBIZ.
• Ensure timely procurement, payment processing, and compliance with procurement policies.

Requirements

• Education: Master’s Degree in Management or a related discipline.
• Experience: 4–5 years of relevant experience in the construction sector in Singapore.
• Knowledge:Strong understanding of Singapore company laws, employment laws, and financial regulations.
  Experience in vendor management systems like Ariba and GeBIZ.
  Familiarity with income tax and GST documentation in Singapore.
  
• Skills:Excellent communication, organizational, and leadership skills.
  Proficiency in Microsoft Office Suite and HRIS systems.
  Ability to handle multiple priorities in a dynamic environment.
  

Main Duties and Responsibilities

• Work closely with the various stakeholders and users, both internal and external, during planning, design, tender and construction stages.
• Assist with the management and coordination with stakeholders, consultatants and contractors.
• Plan, administer and execute projects to ensure project objectives are met.
• Monitor construction and inspect site works for compliance and discrepancies.
• Assist with the preparation and management of construction contracts
• Prepare project progress reports.
• Other relevant duties as assigned.

Requirements

• Diploma in Engineering or construction related.
• At least 2 years of relevant experience in design and/or management of building construction projects.
• Proficient in drafting related and project management software.
• Ability to coordinate and manage multiple stakeholders from diverse backgrounds.
• Detail-oriented and a good team player.

Contract Period:

• 17 Jan 2025 to 16 Jan 2026

Deployment:

• Mon to Fri: 7.30 am to 12.30 PM
• Service not required on Sat, Sun and PH's

Scope of Works:

1. Typing / printing
2. Data entry work
3. Reception duties
4. Answering telephone calls from teachers, parents and members of the public
5. Data collation of surveys
6. Preparation of refreshements for school event
7. Sorting and delivery for items delivered to the school
8. Attend to students who are unwell / injuried in the sick bay.
9. Assist school staff with binding and lamination works
10. Maintain the school’s stores for office supplies and stationeries
11. Assists the payment officer to check documents and to collatesupporting documents from staff.
12. Other ad-hoc duties

Requirement:

• GCE O Level
• Proficient in MS Office
• First Aid Trained

Contract Duration:

• 1 Mar 2025 to 28 Feb 2026 (Base Year) + 1 Year optional renewal by school.

Deployment:

• Mon to Thurs: 7.00 am to 4.00 pm
• Fri: 7.00 am to 3.30 pm
• Service not required on Sat, Sun, and Gazatted PH's

Scope of Works:

1. Perform as Admin Assistant located at the School’s General Office to attend to all general queries, eg. public queries and attending to the needs of pupils, to ensure all queries are corresponded to the public/student in a timely manner, receive deliveries.
2. Assist the General Office in other secondary duties such as updating daily student attendance, collect, enter, record and maintain data and information into the school’s IT systems, spreadsheets and/or other forms of records, manage correspondence, including typing of documents, filing and faxing.
3. Perform any other administrative duties assigned by the School Leaders or Admin Manager.

We are seeking a detail-oriented and proactive Administrative Officer to support in managing travel &

hotel arrangements, claims processing, meeting schedules, general office admin support and purchases,

and logistics support for related events. The candidate will possess strong planning and organizational

skills, with a strong attention to detail, and has the ability to work in a fast-paced environment.

Key Responsibilities

Travel Arrangements:

• Coordinate and make travel arrangements including flights booking
• Handle all hotel bookings

Claims Processing:

• Assist in the preparation and submission of travel expense claims and reimbursements
• Ensure compliance with company policies and maintain accurate records of all claims

Meeting Coordination:

• Schedule and organize meetings for executives, prepare agendas and meeting materials
• Ensure all logistical details are managed, including room bookings, catering, and tech requirements

General Administrative Support:

• General office purchases
• Support logistics and meal arrangements for meetings and events
• Other administrative tasks as needed

Responsibilities:

• Resolutions for filing of Group companies accounts
• Preparation of Letter of Representations
• Typing support
• In charge of the Department’s stationery and janitorial supplies
• Raise Requisition Order (R.O.) upon request by user
• Manage incoming/outgoing mail/fax etc.
• Assisted in Canon copier meter reading records for A/Cs Dept to charge to respective company’s account for their usage
• Support the in-charge accountants on AP and AR when there is a need
• Fire safety
• Safe management measures, tracking staff working from home and any leaves taken are properly approved.
• Leave management
• Appointment, training and traveling arrangement.
• Records of licenses and vehicle registration details.
• Filing or upload and index documents into Document Management System, and retrieval of documents, as and when required
• Adhoc administration work as and when required.

Requirements:

• Proficient in Microsoft Office
• Working Hours: 8.30 am to 6.00 pm (Friday – 5.30 pm), 5 workdays a week.

Responsibilities:

• Manage and organize project documentation, records, and correspondence.
• Prepare reports, presentations, and meeting agendas.
• Handle general office administration tasks, such as ordering supplies and maintaining filing systems.
• Assist in scheduling and coordinating meetings, site visits, and project milestones.
• Record and distribute meeting minutes and follow up on action items.
• Support the team in tracking project timelines and deliverables.
• Act as the point of contact for internal and external stakeholders regarding administrative matters.
• Coordinate with vendors, consultants, and contractors to ensure seamless communication and documentation.
• Facilitate the flow of information between project team members.
• Process invoices, expense claims, and purchase orders related to project operations.
• Monitor and track project-related expenditures and maintain financial records.
• Manage calendars and appointments for team members.
• Ensure compliance with company policies and procedures in all administrative activities.
• Provide ad-hoc support as required by the project or management team.

Requirements:

• Diploma with 3-5 years of relevant working experience.
• Proficient in MS Office (Excel/Words/PowerPoint)
• Good communication and organizational skills
• Highly self-motivated, good working attitude and a good team player
• Independent with the ability to work with minimum supervision.

Contract Period:

• 1 Jan 2025 to 31 Dec 2025 (12 months)

Deployment:

• Mon to Fri: 7.30 am to 12.30 pm
• Service not required on Sat, Sun and PH's

Scope of works:

1. Typing / printing
2. Data entry work
3. Reception duties
4. Answering telephone calls from teachers, parents and members of the public
5. Data collation of surveys
6. Preparation of refreshements for school event
7. Sorting and delivery for items delivered to the school
8. Attend to students who are unwell / injuried in the sick bay.
9. Assist school staff with binding and lamination works
10. Maintain the school’s stores for office supplies and stationeries
11. Other ad-hoc duties

Job Highlights

• Suitable for candidates with no prior experience
• Fresh graduates welcome
• Office located at Tanjong Katong

Job Description

• Perform day-to-day administrative tasks such as data entry assignments, claim submissions, update of project information, etc.
• Complete drawings of simple network structure diagrams using designated software
• Prepare and provide reports on installations of telecommunication networks
• Assist project engineers and managers on project implementation
• Maintain and update project flow as necessary
• Any other ad hoc tasks as assigned

Requirements

• At least an ITE certificate in Telecommunication Engineering, Information Engineering, or equivalent
• Computer literate and tech-savvy
• Good communication skills
• Any prior experience in the telecommunication industry would be advantageous

We value all applicants and thank you for your interest. However, please be advised that only shortlisted candidates will be contacted.

Contract Period:

• 1 Jan 2025 to 30 June 2026 (18 Months)

Deployment:

• Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30 minutes of lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

• Assist with daily administrative duties such as documentation, data entry work and managing correspondences to stakeholders
• Administration of relief planning and engagement of relief and flexi-adjunct teachers – planning of daily relief timetable.
• Assist in school HR matters – leave matters, enquiries from staff, collation of staff information for management reporting
• Support in matters related to finance (e.g. verifying invoices) and/or school purchases.
• Handle telephone calls and inquiries from stakeholders.
• Assist in coordinating school events – prepare materials, signages, printing certificates, liaising with suppliers, etc
• Assist teachers in sorting items at plastic recycling station (weekly)
• Any other duties as assigned by Principal, Vice-Principals and Admin Manager

Scope of Work:

• Provide comprehensive administrative support to Admin Department.
• Execute administrative tasks, including data entry and record keeping.
• Answering and directing calls appropriately.
• Maintain organized documentation and an efficient filing system.
• Demonstrate strong letter writing and formatting skills.
• Undertake additional ad-hoc duties as assigned.

Job Requirements:

• Minimum qualification: GCE 'N' or 'O' Level, NITEC, or equivalent
• Proficient in MS Office (Excel & Word)
• Strong attention to detail and a meticulous approach to tasks.
• Excellent organizational skills with the ability to multitask effectively.
• Experience in document control management is a plus.
• Minimum 1 year relevant experience
• 5-day work week.

Company Description

Cogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and a leading logistics provider with a wide range of clientele ranging from local SMEs to multinational companies. Cogent's main businesses comprise of warehousing, freight forwarding, container and ISO tank depot, automotive logistics, and transportation services in Singapore. It also operates warehousing and container depot businesses in Malaysia.

Role Description

This is a full-time on-site role for a Fleet Maintenance Admin Officer (Heavy Vehicles) for a third-party logistics company in Singapore. The incumbent will be responsible for the administrative duties related to the maintenance of heavy vehicles in the logistics operations, ensuring operational efficiency and compliance with safety standards.

· Provide administrative support workshop operations. i.e. recording of workshop inventory and sourcing for quotations on parts/ tools required.

· Perform renewal of company vehicle road tax and COE

· Monitor VPC quota and expiry date. Liaise with various parties including LTA for the renewal of VPC and perform the relevant preparation

· Oversee the administration of accident claims, liaising with the relevant parties in providing necessary documentation in the event of an accident

· Liaise with business units to retrieve the vehicle utilization data for each month for analysis purposes.

· Monitor rental lease period for vehicle & equipment, Request for leasing quotation and renew the lease when necessary.

· Prepare and submit various monthly reports on vehicle purchase, disposal and usage

· Assist in follow-up with business units on purchases to collate and compile the documents related to vendor evaluation

· Adhere to all company rules and regulations including safety rules

· Any other duties and responsibilities assigned from time to time

Requirements

· Minimum Diploma or equivalent certification in Logistics, Administration, or related field

· At least 2 years of admin experience in an in-house workshop or third-party logistics

· Proficient with Microsoft Office tools

· Knowledge of heavy vehicle regulations and safety standards is a plus

· Able to work effectively in a fast-paced environment

Other information

· 5.5 day work week (alternate Saturday half-day)

· Daily meal subsidy

· Medical, dental & insurance benefits

· Company Transport from Jurong East MRT

Looking for Regular Part-time Admin Assistants

The position is available on a Regular Part-time basis

Location: Jurong East - Vision Exchange (5min walk from MRT)

• Job function - Admin support
• Immediate availability
• Working hours: Monday to Friday, 5hr shift (Option 1: 9am to 3pm (1hr break) or Option 2: 1pm to 6pm)
• Able to commit 25 hours per week
• $13/hr with CPF
• Progressive wage increment and inclusive of performance bonus

Job Description - Administration

• Support day-to-day administrative duties,
• Data entry, reporting and invoicing,
• Report Uploading,
• Customer service support,
• Answering phone calls and taking appointment bookings and etc.

Job Requirements:

• Strong office administrative skills
• Detail-oriented and meticulous
• Min GCE A' Level or Diploma in any discipline
• Fluent in English (Conversational and Written)
• Competent in Microsoft Office, particularly in Word and Excel

If interested, please send in your resume to [email protected] and also provide your availability. Only shortlisted candidates will be contacted.

Job responsiblities:

• Manage check-in/check-out documentation and maintain accurate nominal rolls for workers.
• Conduct hygiene inspections at the dormitory to ensure compliance with the Ministry of Manpower (MOM) regulations.
• Track and document maintenance issues, updating defect records and ensuring timely follow-up on repair requests.
• Perform clerical tasks related to purchase orders, including processing, filing, and updating records.
  Assist with tracking the status of orders and ensure accurate record-keeping.
• Maintain records for factory materials and supplies, performing regular stocktake (e.g., gloves, tools).
  Track inventory levels and notify relevant departments of low stock or replenishment needs.
• Provide support for any additional administrative tasks as required, including filing, data entry, document preparation, and report generation.

Qualifications:

• High school diploma or equivalent.
• Prior experience in an administrative or clerical role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management abilities.
• Excellent communication skills for coordinating with team members and external contacts.
• Attention to detail with the ability to manage multiple tasks efficiently.
  

Responsibilities:

• Provide the general day-to-day administration functions and duties.
• Arrange/coordinate appointments and bookings for meetings and company car use.
• Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking).
• Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters.
• National Immunization Registry filing (Employee's children under 12 years).
• Japan Embassy (Marriage / Birth certificates translation) for DP application.
• Administration of internship or WHP (New application) for Overseas students.
• Business trip coordination (e.g., flight and hotel bookings, VISA applications)
• Manage office supplies and factory inventory by working with the factory management and finance department.
• Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes.
• Local logistics and organization support and arrangements.
• Keeps management informed through written and verbal reports (summarising information and identifying trends).
• From time to time, the company has special projects and events. The GA team will also support full backend support.
• Any other ad-hoc duties assigned.

Requirements:

• Candidate with minimum Diploma/degree in Business administration or related courses.
• Minimum 5 years of experience in general administration, planning and administering executive services.
• Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
• Candidate with Excellent communication skills, Multi-tasking, and time management skills.
• Having experience in accounting, Google Functions, and system automation is preferable.

Roles and Responsibilities

· Provide administrative support to office and team as required in a timely, proactive and diligent manner.

· Coordinate office activities and operations to secure efficiency and compliance with company processes and procedures.

· Assist with data entry, managing and handling documents and records.

· Preparation of tax invoices and other documents.

· Support on-boarding and off-boarding processes.

· Carry out administrative duties (liaising with customers and suppliers).

· Assist in preparation and processing of purchase orders.

· Ensure all purchasing quotation, requisition form, delivery order and other documentations are properly recorded and filed.

· Ad-hoc tasks as assigned by superior from time to time.

Requirements

· Proficient in English.

· Excellent knowledge of MS Office and office management software.

· Qualifications in secretarial and basic accounting is welcome.

· 1 - 2 years of experience in administrative role.

· Commitment to quality in performing required tasks.

· Positive, hardworking and organised.

• Government Sector, training provided
• Up to 14 days Annual Leave
• 5 days, Office Hours
• 3 months contract, extendable
• Up to $3300 Per Month
• Located at North/Central Area

Responsibilities:

• Process registration applications , including related requests such as transfers and certificate reprints.
• Assist with the onboarding process for registered applicants.
• Complete the enrollment procedure of registration applications after their assessments.
• Provide additional administrative support as required.

Requirements:

• Diploma/Degree holders
• Proficient in Microsoft Office applications
• Prior working experience in admin is advantageous

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data not required at this application stage.

To withdraw consent, email [email protected].

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Law XinXuan Stesha - Outsourcing Team

ScienTec Consulting Pte Ltd - 11C5781

• Basic accounting knowledge for payroll and invoicing
• Prepares and monitors invoices
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc
• Produces and distributes correspondence memos, letters, faxes, and forms
• Develops, organizes and maintain a filing system
• Organizes travel arrangements for managers
• Takes accurate minutes of meetings
• Replies to email, telephone or face to face enquiries
• Sorts and distributes the mail to support administrative and secretary work
• Oversees and supervises the work of junior staff & coordinates with them
• Responsible in other admin & accounting related works
• Performs any other ad-hoc duties as assigned