Administrative Executive (Interior Design)
Full-time
Senior Executive
3 weeks ago
Location: Jurong East, West Region, Singapore
Company Overview: Francyn Atelier is a dynamic start-up company revolutionising the Design & Archit..
Location: Jurong East, West Region, Singapore
Company Overview: Francyn Atelier is a dynamic start-up company revolutionising the Design & Architecture industry in Singapore. Committed to creativity, excellence, and client satisfaction. This is an exciting opportunity to join a fast-paced start-up environment and play a key role in shaping the future of Design & Architecture industry in Singapore.
Key Responsibilities:
- Client Communication: Handle correspondence with clients, schedule meetings, and maintain accurate client records.
- Document Management: Maintain and update project files, contracts, and invoices.
- Scheduling: Organise project timelines, meetings, and appointments for sales team and designers.
- Data Entry: Accurately enter and maintain project-related data in internal databases.
- Support to Team: Provide all administrative support to the team such as preparing documents, and managing submissions.
- Accounts Support: Assist to liaise with finance department with invoice and receipt processing, tracking payments, and preparing expense reports.
- Vendor Coordination: Liaise with suppliers and contractors to obtain quotes, coordinate deliveries, and ensure materials are available for projects.
- Office Management: Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.
- Other Duties: Perform additional administrative tasks as required.
Requirements:
- Diploma or degree in Business Administration or related field.
- Minimum of 3 years of experience in an administrative.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication skills, both written and verbal.
- Ability to multitask and prioritise tasks efficiently.
- Detail-oriented and capable of working independently.
- High level of discretion and confidentiality.
- Strong attention to detail and problem-solving skills.
- High level of professionalism and discretion.
- Ability to adapt to changing priorities and work efficiently under pressure.
- A good team player.
- Working rights required for this role.
- Preferably able to start work immediately.
What We Offer:
- Competitive salary with performance-based incentives.
- Collaborative and inclusive work environment.
- Opportunities for professional development and career advancement within a dynamic SME environment.
- Opportunity to make a significant impact and drive growth within a growing interior design SME.
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