Total 3 engineering job vacancies in Administrative / Clerical category in alps avenue south east

Job Description

• Perform & coordinate office activities and facility services
• Administer office processes and implement improvements to streamline the office and facility operations
• Manage office supplies inventory, print services and Dept’s fixed assets administration
• Coordinate the upkeep of office equipment and furniture
• Process invoices on office and facility services
• Administer the preparation, activation, issuance and record keeping of door access cards
• Process and maintain records of staff parking application of Company’s carpark
• Support the HSE and security audit documentation upkeep
• Generate periodic expense and facility performance reports on office and facility services
• Provide secretarial and administrative support to the Dept

Job Requirements

• Diploma inBusiness Studies/Estate Management
• 3 years’ relevant working experience in office administration and facility maintenance fields
• In-depth understanding of office management and building service procedures Ability to prioritize and perform multi-task work assignments
• With analytical mind with problem-solving skills
• Possess procurement and negotiation skills
• Passionate about delivering consistent excellence services all levels of employees
• A good team player with leadership skills
• Proficient in MS office
• Ability to use AutoCad software will be an added advantage
• Competent writing and communication skills – including the ability to communicate technical information

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa
about our Employee Referral process!

Information:

Salary range: $2,800 - $3,500

5 Day work (Mon-Fri) 9am - 6pm

Working Location: Eastlink at Bedok area

Responsibilities:

- Handle general administrative tasks such as filing, data entry, and document management

- Manage incoming calls, emails, and correspondence.

- General administrative work.

- To cooperate and coordinate with other departments, supplier/constractor and customers effectively.

- Answering phone calls from customers/suppliers.

- Assist in day-to-day finance transactions and data entry into system.

- Support the accounting team with basic bookkeeping tasks.

- Process invoices, receipts, payments, and expenses.

- Handle Expatriate Management (work pass application annual leave/salary/medical/education submissions to HQ, etc.).

- Liaise with government agencies such as MOM, IRAS, and CPF, while ensuring smooth internal employee communication

- Perform fullset of accounts, preparation of audit schedules etc

- Perform other ad-hoc duties when necessary

Requirements:

- Min relavant Diploma & above with at least 3 years accounting relevant experience is an added advantage

- Familiarity with QuickBooks and proficiency with Mircosoft offices

- Experience in Renovation or Construction trade is an added advantage

- Self-motivated, possess in a keen eye for details

- Able to work independently

Interested applicants, send in your updated resume by clicking “Apply Now” or email resume to: [email protected] or WhatApss resume to mobile no.83498382

1) Manufacturing sector experience is preferred.

2) Handle Day to day enquiries (phone/email/fax) and support Management & Production team.

3) Coordinate Between Production team and Office management team.

4) Update the company polices as needed.

5) Book flight tickets and make travel arrangement for workers and staffs.

6) Prepare master list for Drawings, Documents, incoming & outgoing correspondences.

7) Submission of documents, drawings, letter and creating transmittal.

8) Maintain proper organisation & production of filing system, storage of documents and information.

9) Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.

10) Schedule meeting with production team & management team.

For interested applicants, please apply online or send your resume in WORD format to [email protected] & [email protected]