This role will contribute to ensure smooth office operations, effective coordination, and quality educational delivery. The ideal candidate is detail-oriented, organized, and capable of multitasking in a dynamic environment.
Administrative Duties
- Manage procurement of office supplies, pantry items, student gifts, event materials, and uniforms within budget limits, updating the Office Budget Sheet and maintaining proper records.
- Oversee facility operations, including repairs, maintenance, and liaising with vendors (e.g. Ricoh Technicians and replacement cleaners).
- Coordinate with internal stakeholders and external clients, addressing inquiries, assisting with contract renewals, and providing necessary support.
- Administer employee resources, such as printer access setup, locker management, and uniform distribution.
- Maintain accurate records of assets, including check-in/out processes, repairs, and handovers using the Assets Tiger system.
Human Resources Support
- Plan and execute staff engagement initiatives, including birthday celebrations, special occasion gifts, team-building events, and employee surveys to gather feedback.
Finance and Accounting Support
- Verify payments, maintain accurate financial records, and prepare invoices (e.g., for rental hours).
- Support textbook inventory by coordinating stock orders with book suppliers.
- Regularly update asset records and assist with budget management.
Operations Support
- Manage student credits and package records by updating systems (e.g., Omnify, Sales Sheet, and QuickBooks) and verifying alignment with contracts.
- Prepare and maintain monthly reports, including active student lists, attendance records, and top student recognition.
- Collaborate with the Customer Service and Education Consultant teams to address pending contracts and ensure accuracy in pricing, packages, and financial details.
- Regularly update and organize price lists and course package contracts to maintain consistency across documents.
