Overview

As a Admin Assistant cum Receptionist, you will assist the HR/Admin Manager in supporting the HR/Admin Department in the daily operation activities.

Responsibilities

1) Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records.

2) Process General and HR/Admin correspondences as well as addressing General enquiries.

3) Assist in coordinating company events to facilitate smooth event execution.

4) Perform secretarial and administrative support such as hotel reservation, air-tickets booking, purchasing of pantry and stationery etc.

5) Ensure timeliness and completeness of data entries.

6) Provide supports to HR/Admin Manager.

7) Perform any other duties as assigned by the Management and the designated manager.

Requirements

1) At least a GCE “O” Level or equivalent with some relevant working experience in Human Resources and Administration.

2) Prior experience in Manufacturing/Construction Industry will be advantageous.

3) IT savvy with proficient in Microsoft Office application.

4) Independent, meticulous and positive attitude in learning.

5) Have a strong stakeholder focus and pleasant service-oriented attitude.

Role:

This is a full-time, onsite, Administrative AssistantRole in MOE Secondary School. If you are selected,

You will work closely with Admin Manager (AM) and School Leaders (SLs) in an MOE Secondary School (nearest MRT- Woodlands) in the day-to-day activities.

Company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

The Personnel shall be competent to perform the following duties and responsibilities, meeting quality standards and Key Performance Indices (KPIs):

(a) Manage the Reception at the Admin Office;

(b) Handle calls and enquiries;

(c) Provide frontline service to all stakeholders such as parents, students, staff, instructors and contractors etc.;

(d) Keep a record of incoming mails.

(e) Data entry and filing of records & documents;

(f) Maintain lost & found items and records;

(g) Distribution of graduating certificates and other materials and items;

(h) Manage students who report late to school and who need to leave school early;

(i) Attend to unwell or injured students and staff requiring medical attention in the sick bay;

(j) Maintain accurate record of students attended in the sick bay;

(k) Provide administrative and logistical support for school operations, functions and events;

(l) Perform other administrative duties as required by the school.

Job Requirements:

(a) At least 2 years of administration experience, including

(b) At least 1 year experience in school context, preferably MOE secondary schools.

(c) Minimum GCE “O’ or “N” Level Certificate or equivalent

The personnel should be:

(a) Proficient in Microsoft Office (MS Word & Excel etc.).

(b) Able to multi-task and work in a fast-paced environment.

(c) Customer Service oriented with good interpersonal and communication skills

(d) Willing to learn, meticulous and good team player

(e) Able to communicate well in English (written and spoken) and preferably one other mother tongue language

We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

EA License No.: 23S1986

EA Personnel No.: R23118941 (Gandhi Ponmathi)

Summary:

Contract Period: From 1 January 2025 to 31 December 2025

Working Hours:

Personnel to be deployed on either shift 1 or shift 2, subject to schools requirements:

· Mondays to Thursdays: 7:00am to 4.30pm, inclusive of 1hr lunch break

· Fridays: 7.00am to 4.00pm, inclusive of 1hr lunch break

· OR

· Mondays to Thursdays: 9:00am to 6.30pm, inclusive of 1hr lunch break

· Fridays: 9.00am to 6.00pm, inclusive of 1hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays

Role:

This is a full-time, onsite, Administrative Assistant Role in MOE Secondary School. If you are selected,

You will work closely with Admin Manager (AM) and School Leaders (SLs) in an MOE Secondary School (nearest MRT- Woodlands) in the day-to-day activities.

Company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

The Personnel shall be competent to perform the following duties and responsibilities, meeting quality standards and Key Performance Indices (KPIs):

(a) Manage the Reception at the Admin Office;

(b) Handle calls and enquiries;

(c) Provide frontline service to all stakeholders such as parents, students, staff, instructors and contractors etc.;

(d) Keep a record of incoming mails.

(e) Data entry and filing of records & documents;

(f) Maintain lost & found items and records;

(g) Distribution of graduating certificates and other materials and items;

(h) Manage students who report late to school and who need to leave school early;

(i) Attend to unwell or injured students and staff requiring medical attention in the sick bay;

(j) Maintain accurate record of students attended in the sick bay;

(k) Provide administrative and logistical support for school operations, functions and events;

(l) Perform other administrative duties as required by the school.

Job Requirements:

(a) At least 2 years of administration experience, including

(b) At least 1 year experience in school context, preferably MOE secondary schools.

(c) Minimum GCE “O’ or “N” Level Certificate or equivalent

The personnel should be:

(a) Proficient in Microsoft Office (MS Word & Excel etc.).

(b) Able to multi-task and work in a fast-paced environment.

(c) Customer Service oriented with good interpersonal and communication skills

(d) Willing to learn, meticulous and good team player

(e) Able to communicate well in English (written and spoken) and preferably one other mother tongue language

We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

EA License No.: 23S1986

EA Personnel No.: R23118941 (Gandhi Ponmathi)

Summary:

Contract Period: From 1 January 2025 to 31 December 2025

Working Hours:

The candidate will be working on either shift 1 or shift 2, subject to schools requirements:

• Mondays to Thursdays: 7:00am to 4.30pm, inclusive of 1hr lunch break
• Fridays: 7.00am to 4.00pm, inclusive of 1hr lunch break
• OR
• Mondays to Thursdays: 9:00am to 6.30pm, inclusive of 1hr lunch break
• Fridays: 9.00am to 6.00pm, inclusive of 1hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays

COMPANY DESCRIPTION

Established since 1981, Care Corner Singapore has been a steadfast pillar of support for those in need and the less privileged within our community. Our journey spans over decades, dedicated to making a meaningful difference in the lives of others. At the heart of what we do is our core values of integrity, Compassion, Authenticity, Respect and Excellence as we continuously strive to develop new innovative programmes to support the needs of our community.

At Care Corner, we offer a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of our people. We recognise that our employees are our greatest asset.

Join our team and be part of an innovative organisation where every role contributes to making a meaningful difference in the lives of individuals and families. Whether you are an experienced professional or just starting your career, if you are seeking a rewarding opportunity to be part of something bigger than yourself, we invite you to apply today.

Visit us at www.carecorner.org.sg to learn more about our organisation and available opportunities.

RESPONSIBILITIES

Front Desk, Operations & Secretariat Support

• Answer phone calls, attend to intake of new clients, schedule appointments.
• Manage Centre's phone management system (3CX) and mobile device. Setting of office messages where appropriate, sending of SMS reminders to clients.
• Ensure functionalities of phone management system and liaise with vendor for repair if needed.
• Collect payment and settle accounts at end of day.
• Conduct fire drill exercises and attend to related administration.
• Minutes-taking at staff meetings.

Hotline Operations & Volunteer Support

Recruitment & Training:

• Attend to enquiries, send brochures and registration forms to interested parties.
• Arrange for interviews and inform candidates of interview outcome.
• Inform trainees of training related matters including collection of fees.
• Provide support in classroom training sessions such as room setup, handouts, attendance sheet, name tags, provision of tea-break.
• Upkeep of relevant data and documentation.

Hotline Operations and Volunteer Support:

• Be familiar with Hotline operating system (3CX & CRM), report of faulty equipment if any in the Hotline room including update of documents, files and notices for volunteers and provision of technical support to volunteers.
• Serve as point-of-contact for volunteers' feedback and routing of feedback to relevant staff/team to attend.
• Support in volunteer and community engagement matters.

Event & Programme Support

• Provide administrative and logistics support for Volunteer Appreciation and Annual Awards such as preparation of list of awardees, certificates and plaques.
• Support in mental health talks and outreach in areas like scheduling, coordinating with speakers on topics, logistics required and attending to payment matters.

Diploma, ‘A'', 'O' or 'N' Levels.

Requirements:

• Min. 2 years of administrative experience.
• Willingness to learn.
• Strong customer service mindset.
• Proficient in IT and MS Office (Word, Excel & Powerpoint)

Working Hours:

5-day work week with a weekly Tue or Thu from 12pm to 9pm, and Sat once a month from 9am to 1pm.

Thank you for your application. We regret that only shortlisted candidates will be notified for interviews.

Job Experience:

• Assist all inquiries and complaints.
• Help with card access, keys, move-ins/outs, and renovation requests.
• Schedule contractor and technician visits for service requests.
• Compile weekly and monthly reports
• Handle phone calls and mails.
• Manage petty cash and book estate facilities.
• Maintain filing systems, track office supplies, and manage equipment

Job Requirements:

• Minimum 'O' Level or other relevant certificates.
• Minimum 1 year of experience in admin or any other related field
• Possess good communication and interpersonal skills.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 23C1730

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Administrative Assistant @ Research Setting

Monday- Friday

$12/hr / Located @ West

Job Scope:-

• Maintains department pantry supplies to ensure sufficient stocks to support research study activities and daily research unit operational activities.
• Work with the department in charge of forecasting of medical supplies needed to support the operations of the business including study activities in the unit
• Conducts inventory on medical and chemical consumables as required.
• Liaises and discusses with dieticians and caterers on study diet menu planning and facilitates the study team in ordering meals for study participants.
• Holds regular meetings with caterers on the progress of study meals and feedback.
• Maintain and upkeep Master Index Documents and folders and ensure that the team reviews all records for retention or disposal based on the Global Record Retention Schedule.
• Raises organization change form to on-board and off-board research unit new hire/transfer.
• Prepares for onboarding of new hires.
• Sources for appropriate vendors, handles procurement request orders via company system as well as monitors and tracks delivery of items purchased & etc.

Job Requirement

• Min GCE "N"/"O" level & above
• IT Savvy (Microsoft Office- MS Word/MS Excel)
• Active person who is willing to move within the organization when needed

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click the "Apply Now" button

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess the necessary experience or qualifications will still be considered on individual merits and may be contacted for other opportunities. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Chew Hui Sin

EA Personnel Reg No: R1658137

Working Location : Novena

Hourly Rate : $12 per hour

(A) JOB SUMMARY

You play a pivotal role in providing administrative support to Quality Management and Nursing Administration Departments, responsible for training administration, information management, project, audit and meeting co-ordination and reward and recognition program. Act as a liaison between Singapore Nursing Board, Ministry of Health, and other external stakeholders.

(B) PRIMARY DUTIES & RESPONSIBILITIES

B1. Information Management

• Maintain nursing policies and procedures and ensure these are reviewed and updated in a timely manner.
• Maintain confidential and sensitive information.
• Organize and manage files, documents, and records.
• Develop forms when needed.
• Be proficient with office software and technology tools, including word processing, spreadsheets, software such as slido etc.

B2. Training Administration

• Registration and enrollment : Managing the process of enrolling staff in the training courses as per training schedule and tracking their progress. Collaborate with all stakeholders and ensure sufficient participants for the training to be held as planned.
• Classroom Set Up: Ensure appropriate classroom set-up for the training programs.
• Resource Allocation : Allocate resources such as training rooms, training materials, aids etc. for the training programs.
• Training Inventory : Ensure sufficient and appropriate training materials are accounted for and purchased in a timely manner.
• Evaluation : Measure the effectiveness of the training programs through assessments, feedback, and performance improvement metrics.
• Documentation : Keep records of training attendance, completion, and any certifications or credentials obtained.
• Continuous Improvement : Analyze training outcomes and feedback to make improvements to the training on an on-going basis with trainers.
• Compliance : Ensure training programs meet legal and regulatory requirements especially those mandated by Singapore Nursing Board etc. to achieve the continuing nursing training hours.

B3. Reward and Recognition (R&R) Program

• Provide and oversight for the R&R Program.
• Plan and execute the monthly, quarterly, and annually the various awards in a timely manner and track the utilization of vouchers and keep accurate records.
• Liaise with all stakeholders to ensure the event is held seamlessly and resources are readily available for certificates, SPOT cards, Vouchers etc.

(C). SECONDARY DUTIES & RESPONSIBILITIES (SPECIAL SKILL SETS)

• Support internal and external audits, including but not limited to licensing and accreditation.
• Perform secretariat roles for assigned committees.
• Perform planned activities such as Quality week events.
• Handle correspondences and coordinate meetings.
• Any other tasks as assigned by the Supervisor.

(D). JOB REQUIREMENTS:

• Diploma level preferably with ability to type & computer literate
• Must be conversant in computer program such as Microsoft Word, Power Point and Excel
• Good written and verbal communication skills
• 5 days work week
• Monday to Thursday : 8:00am to 5:30pm
• Friday : 8:00am to 5:00pm

Ubi

Duration: ASAP – 3 Months

Hours: Monday to Friday 9.00am- 6.00pm

Responsibilities:

- Enter data into the computer system accurately and efficiently

- Review and validate alarm/events data

- Analyze trends and create reports

- Maintain confidentiality of sensitive information

-Other administrative duties as assigned

Requirement:

- Minimum Diploma in any field

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Highlights

• Public Healthcare Institute
• Novena
• Monday - Friday
• 6 months contract

The Executive Assistant (EA) at the Pre-Professional Education Office (PPEO) will provide administrative support for the clinical postings of the undergraduate students in Medical, Nursing, Pharmacy, and Allied Health at the organization. The candidate will closely with posting in charge (ICs) to manage the logistics, which includes:

The Challenges

• Coordinating and preparing logistics for clinical postings and teaching activities.
• Timely collection of feedback from students and the implementation of quality improvement projects.
• Support national school examinations. This includes logistics arrangements, venue reservations, and providing support to schools during tests and exams.

What it Takes

• Proficient with using Microsoft Office.
• Ability to work in a fast-paced and dynamic environment and deliver results to meet timelines.
• Good organisational, interpersonal and communication skills.
• Good oral and written communication skills.
• Training provided.

Talents@Work Pte Ltd (21C0501)

Joshua (R22107946)

• 5 days, 9am- 5.30pm
• Salary: $3000 -$4000
• Address: Nearby Fort Canning

Overview

Our company is currently on the lookout for an experienced Admin & Finance Executive to provide financial administrative support to our companies. You will be working closely with and reporting directly to the Regional Financial Controller.

Main Responsibilities

Finance

• Full sets of accounting (AP/ AR/ GL)
• Responsible for daily bookkeeping, accounts receivables & payables functions and other related duties assigned.
• Performing administrative and clerical tasks, such as data entry, preparing payment vouchers, generating reports and statements, filing paperwork, and liaising with clients on payment matters.
• Maintain general journal entries
• Liaise with external accountants, auditors, tax agents, corporate secretary, bankers etc.
• Perform any other accounting/finance duties and responsibilities as and when necessary.

Administration (Ad-hoc)

• Ensure and maintain proper documentation of all finance, accounting and administration activities.
• Acting as the first point of contact when dealing with staff, suppliers and clients in terms of correspondence.
• Written communication including but not limited to drafting of documents or letters as and when necessary.
• Maintaining re-order level of office supplies, pantry, stationery, purchase of products and equipment, office maintenance etc.
• To provide administrative support to Management and ensure smooth operations of the Company.

Requirements

• At least 5 years of accounting working experience
• Familiarity in EXACT & Cargowise One, or related ERP.
• Polytechnic diploma or bachelor’s degree in accounting, finance, Business Administration, Accounting or related field.

Tong Wei Chin (Reg No.: R24123803)

The Supreme HR Advisory Pte Ltd (EA No: 14C7279)

The Opportunity:

• Opportunity to learn and gain experience in a reputable organization!
• Salary: Up $2500
• Location: Central
• Working hours: Monday to Friday (Office Hours)
• Duration: 4 month contract - till 31 Dec 24
• No Experience is ok! – Training provided

Duties:

• Assisting with daily admin task such as data entry, filing, sorting, scanning and updating of documents
• Handle general documentation, filing of service reports
• Any other Adhoc duties/support as assigned where needed

Requirements:

• Min. Diploma
• Possess good verbal and written communication skills
• Basic computer skills such as MS Office
• Able to work independently with minimal supervision

Next Step

• Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' to drop your resume or send your resume to amelia.lau@adecco.com
• *Only shortlisted candidates will be contacted

Our client is a Global MNC, one of the leading players in the Logistics/Transportation sector. Due to business needs, they are now recruiting an Admin Assistant to be part of their team for ongoing transformation projects. They are located in the East – easily accessible.

Responsibilities:

• Organize and maintain documents, such as policies, procedures, incident reports, and records.
• Assist with data entry, report compilation, and creating presentations
• Support compliance efforts by managing documents, keeping records, and tracking deadlines.
• Assist with scheduling meetings, preparing agendas, and distributing materials.
• Help arrange training sessions, keep training records, and monitor employee certifications.
• Other ad-hoc duties as assigned

Requirements:

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Tertiary education or equivalent required.
• Able to start immediately

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R21101676 | Ng Zhi Qing Alethea

• Manage Executive’s calendars, including scheduling appointment, meetings, and conference calls, and coordinating travel arrangements.

• Screen and prioritize incoming calls, emails and correspondence, responding to or redirecting inquiries as appropriate.

• Prepare and edit correspondence, presentations, reports, and other documents for Executives, ensuring accuracy and professionalism.

• Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documentation.

• Attend meetings with Executives as needed, take meeting minutes, and follow up on action items.

• Assist with special projects and initiatives as assigned by Executives, conducting research, compiling data, and preparing reports as needed.

• Coordinate Executive events and functions, including scheduling logistics, and coordination with internal and external stakeholders.

• Manage Executive expenses, including tracking receipts, preparing expense reports.

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

• Handle document management (printing, binding, courier, copying and filing).

• Assist in composing replies for CEO’s review and approval as and when required.

• Perform general administrative tasks, such as filing, photocopying, scanning, and ordering supplies, to support the smooth operation of the Executive Office.

•Developed and managed the Human Resource Department by establishing a recruiting, interviewing and operational process

•Managed daily recruitment related activities including preparation of newspaper advertisements for recruitment, dispatching interview call letters and offer letters

•Communicated and counselled various department heads on candidate selection and employee performance and recommended changes

•Analysed the competency level of employees to identify the skills required for positions and bridged the gap by strategic training plans

• Any other ad-hoc duties assigned from time to time by the Executive.

Requirements:

• Min 3 years of experience as an Executive Assistant or similar role, supporting Senior-Level Executive in a corporate environment.
• Immediate starter is a plus

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R23117344

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Jobscope

• Provide comprehensive administrative and secretarial support Department
• Arrange and coordinate meetings, conferences, and training sessions, ensuring all details regarding venue, time, and participants are communicated in advance.
• Coordinate meeting/training requirements with organizers, ensuring room reservations and banquet arrangements are in place.
• Prepare and distribute meeting minutes when needed.
• Assist the local department and overseas colleagues with travel arrangements, including booking flights, applying for visas, and arranging accommodations.
• Prepare and coordinate departmental communications and reports.
• Sort and distribute incoming mail/documents promptly.
• Ensure outgoing mail is sent out promptly via mail or courier.
• Maintain and update departmental files and records.
• Coordinate the transfer of inactive documents to long-term storage.
• Update and manage departmental SharePoint sites and websites.
• Ensure shared office equipment (e.g., printers, phones) is operational and coordinate any necessary maintenance.
• Maintain an adequate supply of stationery.
• Coordinate office maintenance (e.g., lighting, handyman, IT issues).
• Assist in creating and processing purchase orders electronically in Ariba.
• Generate quotations and purchase orders and ensure timely payment of invoices.
• Verify and submit expense claims promptly for approval.
• Prepare expense claims for designated staff members.
• Prepare work areas for new staff and coordinate induction programs.
• Train new personnel on office equipment.
• Maintain organization charts, job descriptions, and CVs for department members.
• Represent the department in relevant event committees.
• Assist in the preparation, tracking, and reconciliation of budgets.
• Support the submission and tracking of ancillary requests and in-country submissions.
• Assist managers in coordinating and preparing relevant policy documents.
• Prepare, coordinate, and maintain compliance reports.
• Assist in product defect reporting, inspection management, and regulatory affairs submissions as needed.

Requirements

• Min Diploma in Business, secretarial support or any related course of studies
• Experience in admin support is highly preferred but candidates without experience are welcome to apply as training will be provided
• Able to commit to 1 year contract and contract renewable yearly

All qualified applicants, please send in your resume to:

[email protected]

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

The Magic Wrap Singapore is an emerging brand, with a goal to do renovation sustainably, reducing the environmental damage done by the related industry. Our high energy team is looking for more fun and enthusiastic candidates to join the team! The position is based at The Magic Wrap Singapore Studio.

This role will work in close cooperation and partnership between the project team and local business partners, ensuring the smooth execution of administrative support, enhancing the brand awareness and loyalty of current and new customers.

www.themagicwrap.com

www.instagram.com/themagicwrap

Responsibilities

• Support customer relations to deliver optimal product knowledge and after sales support to our clients. Customer interaction includes, physical studio space, online platforms messengers and live chats
• Update administrative data in systems and maintain records
• Staying up to date with multiple product knowledge and understanding customer needs across different services and assisting them.
• Network with various departments and groups that are involved in customer support, orders, and processing.

Requirements

• Organized, independent and able to multi-task.
• Team player with positive work attitude
• Good command of English.

Admin Executive handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, and so on.

Job scope and required below skills:

- Computer-literate, proficient in MS Office, Adobe.

- Good written and verbal communication skills.

- Resourceful, have knowledge of browsing through websites.

- Time-management skills and ability to multi-task and prioritize work.

- Documents such as DO, PO, Invoices and filing.

- Coordinating, monitoring existing projects and assigning new projects for internal departments.

- Checking of new leads/opportunities through GeBiz.

- Preparation and submission of pitches/tenders.

- Attitude for learning new software, systems, and online platforms.

- Ability to maintain confidentiality of company information.

- Provide general administrative support to related internal departments.

- Data entry and record keeping.

- Liaise with vendors and clients.

- Ad-hoc/Miscellaneous tasks assigned.

Job responsibilities:

• Assist in office administration, documentation and data entry.
• Office administrative functions such as filing, copy/faxing, maintaining supplies needed to run the organization.
• Perform receptionist duties, including attending to incoming calls, receiving and serving visits, handling of mails.
• Assist with the general day to day administrative tasks
• Any related ad-hoc duties or assignments as instructed by the Management.

☑ Salary $2200 to $2600

☑ Location : Boon Lay Area

☑ Working Time:

5 days, Monday to Friday

Day Shift: 8.30am to 6.00pm
Night Shift: 10.00pm to 7.30am

☑ Completion Bonus

Job Responsibilities:

• Data entry and sorting of documentation
• Scanning and filing of document
• Ensure all documents are well kept
• Any other ad-hoc duties as assigned
  

Job Requrements:

• No Experience is required. All are welcome
  

EA License No: 14C7121
Registration No: R21100636
Sit Gim Yeow, Clarence

[Order Number: 699744]

Immediate/ Short Notice

Responsibilities

• Provide secretarial support to directors and internal office employees of the Company
• Oversee housekeeping and maintenance of office facilities, including reception area, conference/meeting rooms, pantry and replenish of stationaries
• Assist with reception duties
• Manage telephone and email inquiries
• Maintain and update company’s mailing list, internal phone directories and other general administrative databases
• Organize and maintain of filing system of documents
• Administer travel insurance, including claims and renewals
• Coordinate management’s calendars and appointments with office vendors, suppliers, or contractors
• Organize flight and hotel/dining arrangements
• Assist with visa applications for business travel
• Preparation of Company gifts, Company DND and Research
• Ensure a comfortable office environment and serve refreshments to guests
• Handle sensitive information with a high level of confidentiality
• Any other ad-hoc duties as assigned

Requirements

• Candidate must possess at least a Diploma or any other related field
• Candidate must have at least 2 years of experience in dealing with expatriates, such as handling housing rental, flight, etc.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:
https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Lim Lai Xin
EA Personnel Reg. no.: R2197913
EA License no.: 07C5771

Our client is a hospital located in the central area of Singapore. You will be providing administrative support for the clinical postings of the undergraduate students in the healthcare field.

Benefits:

• No experience needed
• Exposure to healthcare field
• Mon to Fri only
• 6 months only (Sep 2024 to March 2025)

Job Descriptions:

1. Coordinating and preparing logistics for clinical postings and teaching activities.
2. Timely collection of feedback from students and the implementation of quality improvement projects.
3. Support national school examinations. This includes logistics arrangements, venue reservations, and providing support to schools during tests and exams.

Requirements:

• Proficient with using Microsoft Office.
• Ability to work in a fast-paced and dynamic environment and deliver results to meet timelines.
• Good organisational, interpersonal and communication skills.
• Good oral and written communication skills.
• Fresh Diploma graduates may be considered.

Submit your resume (Word format) to [email protected] or,

Text wa.me/86474090

Talents@Work Pte Ltd (21C0501)

Lin Shu Shu (R22109227)

• Perform general administrative and operational duties.
• Maintain and update service provider and client records.
• Manage paperwork and handle formalities related to claim matters.

Requirements:

• Diploma and above
• At least 1 year of relevant working experience.
• Proficient in MS Office.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Roles & Responsibilities

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• Good command of English and Chinese Mandarin
• More than two years of working or relevant experience.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Role: Office Administration

The Personnel shall be competent to perform the following duties and

responsibilities, meeting quality standards and Key Performance Indices

(KPIs):

(a) Manage the Reception at the Admin Office;

(b) Handle calls and enquiries;

(c) Provide frontline service to all stakeholders such as parents, students,

staff, instructors and contractors etc.;

(d) Keep a record of incoming mails.

(e) Data entry and filing of records & documents;

(f) Maintain lost & found items and records;

(g) Distribution of graduating certificates and other materials and items;

(h) Manage students who report late to school and who need to leave

school early;

(i) Attend to unwell or injured students and staff requiring medical

attention in the sick bay;

(j) Maintain accurate record of students attended in the sick bay;

(k) Provide administrative and logistical support for school operations,

functions and events;

(l) Perform other administrative duties as required by the school.

Our client is a hospital located in the central area of Singapore. You will be providing administrative support for the clinical postings of the undergraduate students in the healthcare field.

Benefits:

• No experience needed
• Exposure to healthcare field
• Mon to Fri only
• 6 months only (Sep 2024 to March 2025)

Job Descriptions:

1. Coordinating and preparing logistics for clinical postings and teaching activities.
2. Timely collection of feedback from students and the implementation of quality improvement projects.
3. Support national school examinations. This includes logistics arrangements, venue reservations, and providing support to schools during tests and exams.

Requirements:

• Proficient with using Microsoft Office.
• Ability to work in a fast-paced and dynamic environment and deliver results to meet timelines.
• Good organisational, interpersonal and communication skills.
• Good oral and written communication skills.
• Fresh Diploma graduates may be considered.

Submit your resume (Word format) to [email protected] or,

Text wa.me/86474090

Talents@Work Pte Ltd (21C0501)

Lin Shu Shu (R22109227)

Operation Admin Assistant | Warehouse | Up to $2.5k | 5 Days | AMK

Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)

Working days: 5 Days

Working hours: Monday to Friday 9am to 6pm

Salary range: $2,200 - $2,500

Job Description:

• Assist to internal works and process on non-conformances for ISO and GMP.
• Assist and liaise with all departments for any ISO and GMP documentation.
• Coordinate with relevant departments on any change of documents, corrective and preventive action and to ensure all documents follow the requirement.
• Liaise with consultant on ISO process, documents and requirement matters.
• Source quotation for any purchase of equipment or works for ISO and GMP requirement.
• Assist on other functions such as filing, typing, printing and destruction management, quality support and overall productivity within organization.

Job Requirements:

• Candidate should possess minimum Diploma qualification in Administrative/Business/Management
• Minimum 2-3 years of working experience
• Proficient in Microsoft Office (Microsoft Word, Excel and Powerpoint)
• Knowledge or supporting on GMP and ISO 9001, ISO 14001, ISO 45001 will be advantage

Interested personnel kindly contact WhatsApp: https://wa.me/6592994753 (Marcus)

Tan Meng Liang Reg No: R23115923

The Supreme HR Advisory Pte Ltd EA No: