Personal Assistant to Finance Director
Full-time
Director/C-Level
1 month ago
As the Personal Assistant (PA) to the Finance Director, you will play a key role in ensuring the efficient operation of the finance department by prov..
As the Personal Assistant (PA) to the Finance Director, you will play a key role in ensuring the efficient operation of the finance department by providing high-level administrative and organizational support. This position requires exceptional multitasking skills, confidentiality, and a proactive approach to problem-solving.
Key Responsibilities:
- Diary Management: Schedule and manage the Finance Director's appointments, meetings, and travel arrangements.
- Administrative Support: Handle incoming emails, phone calls, and correspondence on behalf of the Finance Director.
- Document Preparation: Prepare reports, presentations, and spreadsheets as required.
- Meeting Coordination: Organize internal and external meetings, take minutes, and follow up on action items.
- Expense Management: Process and approve expense claims and maintain records of financial transactions.
- Office Management: Maintain filing systems, manage office supplies, and ensure the smooth operation of the Finance Director's office.
- Project Support: Assist with ad hoc projects, research, and data collection as needed.
Skills and Qualifications:
- Minimum Diploma or equivalent qualification in Business Administration, Office Management, or a related field.
- Excellent time management and organizational abilities.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- High level of accuracy and attention to detail.
- Ability to handle multiple tasks and solve problems efficiently.
- Maintain confidentiality and discretion in handling sensitive information.
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