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Koh Bus Transport Service Pte. Ltd.

Administrative Executive

Full-time

Singapore, Singapore

Administrative / Clerical

1 month ago

The main task of this role is to provide administrative support, including the processing of invoices and payments to vendors, communication with cust..

The main task of this role is to provide administrative support, including the processing of invoices and payments to vendors, communication with customers and vendors, and other office management duties.

Responsibilities

Collect, collate and follow-up on billing & payment including raising Purchase Orders, invoicing & payments
To handle and manage Xero Accounting Software
Ensure all documents are properly saved, filed/uploaded into the correct adviser’s/client’s folder.
Handle calendar management and scheduling of meetings
Monitor and arrange for execution of documents
Assist with training registration and maintain training register and database
Build and maintain good working relationships across all levels of personnel, internally and externally
Responsible in payroll process, claims expenses, and other related matters
Liaise with the external auditor and tax agents
Process work pass application, renewable and cancellation
Liaising with customers and vendors to make the necessary rearrangements whenever needed (e.g. during vehicle breakdown or delay due to heavy traffic)
Undertake other duties and responsibilities as assigned, including any ad hoc assistance required for other staff members and answering queries from advisers

Requirements

Minimum 2 years working experience as secretary/administration support or other related roles
Interest in the transport industry
Strong coordination, interpersonal, organization and time-management skills
Customer service orientated, attention to detail, highly responsible
Excellent in written and communication skills for English (and ability to communicate in Mandarin with our Chinese drivers)
Proficiency in MS Office and be tech savvy to handle other applications/software that we will provide initial training for
Ability to learn quickly and is capable of working independently in a lean team

We are a rapidly growing company and seek someone who has a positive work attitude, would like to grow together with us, and is a team player.