Total 2 Internship hr officer job vacancies in Administrative / Clerical category in Singapore

The Role

The intern Office Admin, HR, and Services position will provide office administrative duties and HR support to employees at our Singapore office while assisting the Enterprise Services team with various administrative tasks.

The role reports to the Director of Administration & Corporate Events and functionally reports to the SVP Finance & Operations.

Key Responsibilities

Office Admin & HR

• Collaborate with building management, managing their portal, raise and submitting requests to the management company and forwarding circulars to staff.
• Ensure office cleanliness and maintain adequate supplies by managing inventory and coordinating with the admin team or vendors.
• Assisting staff requests & inquiries regarding the office, office supplies, new joiners and leavers.
• Maintain accurate records by regularly updating all folders & files, including vendor contact details.
• Handle mail deliveries and efficiently arrange their distribution to respective colleagues.
• Manage and represent the Social Committee for company social events.
• Coordinate employee onboarding and offboarding processes, including workstation set-up and collection of company assets.
• Assist with and coordinate logistics related to HR training.
• Any ad-hoc projects as assigned.
• Such other responsibilities as directed by the Employer from time to time.

Enterprise Services

• Support in the onboarding and offboarding of Commercial Services departments freelance labor force by issue contracts and maintaining freelance database.
• Support department in contract management by issuing of contracts, maintaining contract databases and following up with various personnel within the department for possible renewals.
• Support in issuance of travel notifications company wide.
• Supporting AFG's travel team on various ad hoc tasks.
• Other duties as assigned.

Skills, Experience and Qualifications

• Able to commit to a full-time Internship for six months.
• Applicant preferred to obtain diploma/degree.
• Attention to detail and ability to maintain organisation in a fast-paced environment.
• Proficient user of all Microsoft applications.
• Flexible, enthusiastic and motivated.
• Ability to prioritise tasks, stay organised, and work both independently and within a team.
• Proficiency in written and spoken English; proficiency in other Asian languages is a plus.
• Candidate must be based in Singapore.

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Administration Officer

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $2000 - $2500

Overview:

The Administration Officer is responsible to provide quality customer service to stakeholders, administration support to staff.

Job Duties:

• Dealing with enquiries from students and the general public via telephone, voicemail, fax, email and in person in a timely and professional manner
• Providing appropriate responses, services or referrals and reporting of enquiries to relevant staff where appropriate
• Provide accurate information and assistance to all stakeholders
• Assist with the processing of correspondence in a timely manner as required
• Contribute to the most effective and efficient management of resources by maintaining appropriate manual and computerised records and data bases i.e. electronic filing system
• Maintain stationery supplies and office inventory including ordering and reconciliation of accounts
• Manage freight, courier deliveries and reconciliation of accounts for these activities
• Collection and postage of mail
• Manage season parking for staff and reconciliation of accounts for these activities
• Organise office events and catering for office functions and meetings as required
• Be responsible for staff amenities i.e. Board Room, Pantry etc.
• Provide word processing and data entry support
• Assist with processing all student receipts
• Other General Duties as required

Job Requirements:

• With Diploma in Business Administration / relevant discipline
• With relevant customer service experience is added advantage
• Proficiency in Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683