Job Responsibilities

• Handling various backend administrative and clerical responsibilities for the frontline
• Provide support in vehicle related processes
• Attend to phone calls, queries and emails from banks or financial institutions
• Provide data-entry support

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE 'O' or 'N' Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office (Especially in Excel)
• Great team player with great communications skills
• Able to communicate in Chinese
• Prior experience working in automobile industry will be an advantage
• Able to start work immediately or with a short notice period

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Ave 2, #08-06, Singapore 408898

a. Executing administrative processes needed to ensure smooth operation functioning of SCC services and ensuring compliance with audit requirements

b. Reconciling and Submitting for subvention claims to MOH and preparing documents for MOH’s workload audit

c. Ensuring compliance with MOH/ AIC managed financing schemes and audit requirements

d. Maintaining statistics required for service development

e. Collating required statistics and financial data for governmental reporting and internal reporting

f. Preparing of monthly invoices

g. Managing of funds/ grants for clients, including, but not limited to, Seniors Mobility Fund, etc. including the end-to-end process and preparing documents for relevant Audits

h. Generating routine and adhoc reports for internal and external requirement

i. Managing New Employee On boarding/Off boarding

j. Providing Training for New Admin Employees/Other departments

k. Executing and Managing specific processes as SMEs

l. Executing and Managing changes, new requests from internal and external parties

m. Preparing, Implementing and Reviewing SOP periodically

n. Participating in Projects for Improvement and/or Governmental changes

• Following up and management of all shipping documents
• Supports the manager to Formalize and update the operating procedures of the boutique (stocks, cash desk, security)
• Provides Administrative support to the team in booking couriers, deliveries, transfers including operational support on supplies orders.
• Supports the manager to ensure perfect compliance with company processes.
• Manages and follow up with transfers within stores to be sent back for commerical activities (photo shoots, trunk shows, etc)
• Other adhoc duties as assigned

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Job Description

• Answer customer's enquiries and to arrange schedules
• Manage and update database in system
• Good work attitute, keen on details & able to work independently
• Perform a variety of ad-hoc administrative tasks as assigned
• Dedication at work is a must!

Location at North Link Building (Sembawang)

Can start immediately!

Only Singaporean apply

Interested parties please call or message 8434 5593

Hybird Working Model

3 days in office, 2 days WFH

Convenient working with US timezone (Some days)

Job scope:

• Manage day-to-day office operations, ensuring smooth functioning and efficiency.
• Oversee administrative tasks such as office supplies procurement, maintenance, and vendor management.
• Assist the sales and business development team to prepare order forms, invoices as well as maintain sales records across retail partners and direct to customer orders
• Liaise with various departments to facilitate effective communication within the organisation, ensuring information flow and timely updates.
• Coordinate travel arrangements, meetings, and appointments for executives
• Maintain accurate records, databases, and files across the teams
• Assist in HR-related tasks, such as onboarding new employees and maintaining personnel records
• Support financial processes, including expense tracking and invoice management

Requirement:

• At least 3 - 5 years admin experiences
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills

Working hours : 8:30am to 6:00pm

Location : Clementi

Salary: $2500 - $2750

Requirements:

• Minimum 5 years working experience as Admin
• Bachelor’s degree in admin or related field.
• Experience in planning and implementing sales strategies.
• Experience in customer relationship management.
• Experience managing and directing a sales team.

Responsibilities:

• Answering phones calls and taking messages
• Welcoming all visitors and interacting with them
• Managing scheduling and appointments
• Arranging meetings and other events
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties
• Managing production team
• Receiving order and create invoice for customers using software MYOB
• Packing for all local, online and overseas order and arrange courier for order delivery
• Create presentation
• Book ticket for directors
• Setting and managing the daily schedules and calendars of company executives
• Preparing and/or editing documents, such as expense reports, memos and invoices
• Creating spreadsheets, managing databases, preparing presentations
• Negotiating with vendors
• Order necessary office supplies
• Managing corporate stock rooms and/or libraries
• Managing production for low stocks
• Arrange videoconferencing
• Reviewing incoming documents
• Conducting research
• Training and/or supervising clerical workers

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Requirements:

Proficiency in using office software(Word, Excel, PowerPoint) and basic computer operations

Having relevant work experience in clerical or administrative assistant roles

Good communication and interpersonal skills to build positive working relationships with team members and clients

High attention to detail, ensuring accurate completion of documents and reports

Willing to collaborate with colleagues from other departments to achieve company goals

Responsibilities:

Responsible for managing daily paperwork, including file organization, report preparation,etc.

Input and maintain key information in the company’s database to ensure data accuracy and completeness

Manage and respond to emails and letters from both internal and external sources to facilitate timely communication

Answer incoming calls and handle orders, inquires and complaints from customers

Assist in managing office supplies and equipment, ensuring the smooth operation of the office environment

Collaborate with team members from different departments, providing necessary document support

Execute other relevant tasks assigned by supervisors

Work Location: Geylang

Working Hours: Monday to Thursday 8.30am – 6pm, Friday 8.30am - 5.30pm

Working Period: 4 Months

Monthly Salary: up to $4000 per month

Responsibilities:

• Perform research on global trends related to digital resources.
• Analyze and report on the usage of digital resources.
• Maintain relationships with digital resource providers.
• Manage contracts and ensure vendor agreements are upheld.
• Manage inquiries from internal and external stakeholders.
• Work with other teams to market digital resources and increase public interest.
• Organize training for staff on using digital resources effectively.

Requirements:

• Minimum Bachelors' Degree and above
• Proficient in English
• Able to work independently and an excellent team player who is task-orientated
• Possess initiative and positive attitude
• Proficient in Microsoft Office and has Good Excel Skills
• Must be able to commit for at least 4 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Admin Executive

Occupation

Administrative Executive

Job Description & Requirements

Administrative Executive is to perform tasks assigned by manager.

Tasks can include but not limited to :

1. Computer Works using software including words, excel, acrobat and custom software. Advance Excel Skills is required.
2. Communication with Service Providers. Able to speak and write in English is required.
3. Operate printers, fax, scanners and other office equipments.
4. Perform Filing and other tasks.
5. Leading and teaching of new staff.
6. Participate in adaption of new technology including acquire of software and hardware.

5 days work week

We are an outsourced bookkeeping and HR firm, with over 40 staffs, looking for full time Admin & HR Executive to undergo the Career Trial programme.

Admin Tasks:

• Reach out to new and existing clients to strengthen relationships and gather feedback
• Understanding client's process and workflow during client's office visit
• Digitalisation of client's document and ensure proper filing for compliance adherence
• Documenting meetings and facilitating communication within the team and leadership
• Providing general administrative support, such as answering phones or scheduling meetings
• Any administrative duties and ad-hoc tasks as assigned

HR Tasks:

• Provide support in MOM work passes applications, renewals and cancellation matters for foreign workers
• Overseas full spectrum of HR Admin functions within the team but not limited to all foreign workers matters and staff welfare
• Assist in Job Posting / Advertisements
• Handle training and development functions for the Company
• Any other ad hoc duties as assigned

Roles & Responsibilities

• Preparing sales quotations, invoices, and work orders
• Inspection documents
• Data keying
• Accounts Receivable
• Answering and responding to sales phone calls
• Organising operational activities
• Tabulate monthly sales report
• Participating in meetings and take meeting minutes
• Ordering of office supplies
• Administrative duties: photocopying, scanning, printing, and filing of documents
• All other duties are required by the Company

We are an outsourced bookkeeping and HR firm, with over 40 staffs, looking for part time Admin & HR Executive to undergo the Career Trial programme.

Working Location

• Hybrid working location: 50% Remote Working, 50% Part Visiting Client Office.
• There is no need to report to our own office.
• Client Office Location: Mainly Western region of Singapore, including one client at Tuas South and this client will provide transport from Tuas Crescent MRT station. There are occasions where you may visit client office in other parts of Singapore, ie when our other staffs are on leave.

Admin Tasks:

• Reach out to new and existing clients to strengthen relationships and gather feedback
• Understanding client's process and workflow during client's office visit
• Digitalisation of client's document and ensure proper filing for compliance adherence
• Documenting meetings and facilitating communication within the team and leadership
• Providing general administrative support, such as answering phones or scheduling meetings
• Any administrative duties and ad-hoc tasks as assigned

HR Tasks:

• Provide support in MOM work passes applications, renewals and cancellation matters for foreign workers
• Overseas full spectrum of HR Admin functions within the team but not limited to all foreign workers matters and staff welfare
• Assist in Job Posting / Advertisements
• Handle training and development functions for the Company
• Any other ad hoc duties as assigned

Rates

$20 per hour

Please note that this is a part time flexi working arrangement. The monthly salary put in this posting is an estimate prorated based on 80 hours.

Job Responsibilities:

• Manage general administration and coordination of work actvities;
• Work order management through computer maintenance management system; meeting services activities in the office and any other duties as assigned by the manager;
• Assist the site manager on day to day operations of the facilities;
• Track, manage and raise purchase order requests;
• Attend to feedbacks from clients and end users to provide an all rounded client centric experience
• Maintain accurate and organized records related to facilities, including contracts, maintenance schedules, and service agreements;
• Prepare and update documentation for facility policies, procedures, and guidelines. Effective problem solving and critical thinking skills along with the ability to use discretion and good judgement;
• Serve as a point of contact for internal staff and external vendors regarding facilities-related inquiries;
• Coordinate with various departments to address their needs and ensure smooth communication flow;
• Manage the procurement of office supplies and maintain an organized inventory;
• Work with vendors to ensure timely delivery of supplies and equipment;
• Assist in monitoring and tracking the facilities budget;
• Provide support in identifying cost-saving opportunities and ensuring expenses align with budgetary constraints;
• Assist in coordinating office layouts, relocations, and space utilization;
• Work with relevant parties to address space-related concerns and requests;
• Support the coordination of maintenance activities, repairs, and service requests;
• Work closely with facilities management teams and external service providers to ensure timely and effective resolution of issues;
• Assist in coordinating facilities for meetings, events, and conferences;
• Ensure that necessary facilities and resources are available and properly set up;
• Any other duties assigned by the Site Manager.

Job Requirements:

• Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
• Outgoing and vocal with good communications skill.
• Excellent client management skills in a corporate environment and a strong team player.
• Proactive and independent.
• Familiar with CMMS for work order management;
• Dynamic and multi-tasking capabilities.

Work Location: Jurong East Mall, JEM

Working Hours: Monday to Thursday 8.30am – 6pm, Friday 8.30am - 5.30pm

Working Period: 5 Months

Hourly Salary: $16 per hour

Responsibilities:

• To handle general enquiries
• To process online applications
• To prepare licences and certificates
• To assist with collection, scanning and licence preparation

Requirements:

• Minimum Diploma and above
• Proficient in English
• Able to work independently and an excellent team player who is task-orientated
• Possess a responsible and positive attitude
• Proficient in IT and Microsoft Office applications
• Must be able to commit for at least 5 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

• Provide administrative support to the brokers.
• Prepare insurance documents for quotations, proposals and cover confirmation.
• Arrange for timely billing and monitoring of payment.

Requirements:

• Diploma and above.
• At least 2 years of admin experience in an Insurance Industry.
• Possess relevant insurance certificates - BCP/CGI/PGI is a plus.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

• Responsible for doing general office upkeep and maintenance of facilities.
• Handle purchase of stationery, keep inventory of all fixed assets and equipment and track of monthly office expenses and verification of supplier invoices.
• Support in payroll preparation and general HR administration.
• Attend in worker’s matter such as arranging worker’s dormitory, transportation, work injury cases, etc.

Requirements:

• Degree in Business Administration or equivalent
• At least 3 years of admin or site admin experience from Construction industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

Roles & responsibilities:

The highly skilled Administrative Executive will play a pivotal role in ensuring the seamless coordination of administrative tasks critical to the success of our company. The Administrative Executive's responsibilities will encompass a range of sophisticated duties, including meticulous documentation management, correspondence oversight, and facilitation of vital legal documentation. With a keen eye for detail and a commitment to precision, the Administrative Executive will uphold the highest standards of professionalism while supporting the needs of our discerning clientele. In addition to the Administrative Executive's administrative prowess, he/she will demonstrate strong leadership qualities through his/her proactive approach to problem-solving and his/her ability to collaborate effectively with colleagues and clients alike. By maintaining an unwavering focus on excellence in all aspects of his/her work, the Administrative Executive will contribute significantly to our reputation as a trusted provider in our industry.

Specific responsibilities:

1. Coordinate and manage administrative tasks with precision to ensure the seamless business operation.
2. Oversee meticulous documentation management, maintaining accuracy and accessibility for legal records and files.
3. Exercise careful oversight of correspondence, ensuring timely and appropriate responses to internal and external inquiries.
4. Facilitate the creation, distribution, and organization of vital legal documentation, adhering to regulatory standards and deadlines.
5. Uphold the highest standards of professionalism in all interactions, reflecting positively on the firm's reputation.
6. Provide comprehensive support to meet the unique needs and expectations of our discerning clientele.
7. Demonstrate strong leadership qualities through proactive problem-solving initiatives.
8. Foster effective collaboration among colleagues and clients, promoting synergy and productivity.
9. Maintain an unwavering focus on excellence, consistently delivering superior results in every task.
10. Continuously seek opportunities for process improvement and efficiency enhancement within the administrative workflow.
11. Act as a liaison between various departments and stakeholders, ensuring clear communication and alignment of objectives.
12. Forge an indelible mark on the firm's reputation as an unwaveringly trusted provider through consistently exceptional performance and steadfast dedication.

Technical Skills & Competencies:

1. Document Management Software Skills
2. Advanced Email Management System Skills
3. Legal Terminology and Procedure Skills
4. Calendar Management and Scheduling Skills
5. Database Management Skills
6. Strong Typing and Data Entry Skills
7. Administrative Procedures and Protocol Skills
8. Office Productivity Software Skills
9. Excellent Organizational and Multitasking Skills

Duration of Traineeship/Attachment Offered - 6 months

• Mature Mid Career Individuals - $2500

- This Position is open for mid career individuals (Mature, 40 years and above).

- Mid Career individuals from any qualifications level can apply.

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description & Requirements

We are looking for a coordinated individual who is able to organize the traffic between the client, suppliers and ourselves, handling all things administrative.

If you think you have the ability to multitask, have amazing common sense and the determination to excel, then we have a position for you. Unlike a regular administrative post, this job requires you to step up and take on a more empowered role in providing our team with the backing they need.

Job Scope

Issuing of Delivery Orders

Liaising with customers and drivers on delivery

Handle incoming & outgoing phone calls, courier services, vendors & suppliers

Filing and other administrative duties

Other ad-hoc duties

Requirements

A POSITIVE ATTITUDE (We value individuals with a positive attitude over experience anytime)

Min GCE O level

Prior experience in administrative duties would be advantageous

Good communication skills and able to handle customers with confidence

Preferably able to converse effectively in both English and Chinese (we have Chinese suppliers)

Proficient in MS Office

Able to work independently and resourcefully

Able to commit to overtime when required

Admin Executive

• Working hours : 8:30am to 6:00pm
• Location : Clementi / Jurong area
• Salary: S$2,500 - S$2,750

Responsibilities:

• Answering phones calls and taking messages
• Welcoming all visitors and interacting with them
• Managing scheduling and appointments
• Arranging meetings and other events
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties
• Managing production team
• Receiving order and create invoice for customers using software MYOB
• Packing for all local, online and overseas order and arrange courier for order delivery
• Create presentation
• Book ticket for directors
• Setting and managing the daily schedules and calendars of company executives
• Preparing and/or editing documents, such as expense reports, memos and invoices
• Creating spreadsheets, managing databases, preparing presentations
• Negotiating with vendors
• Order necessary office supplies
• Managing corporate stock rooms and/or libraries
• Managing production for low stocks
• Arrange videoconferencing
• Reviewing incoming documents
• Conducting research
• Training and/or supervising clerical workers

Admin Executive Requirements:

• Minimum 5 years working experience as Admin
• Bachelor’s degree in admin or related field.
• Experience in planning and implementing sales strategies.
• Experience in customer relationship management.
• Experience managing and directing a sales team.

WhatsApp or Email me your latest resume for Immediate Interview Arrangement.

Whatsapp: +65 80231200

✉ [email protected]

Daniel Wong Reg No: R2095781

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Duties:

• Monitor office supplies, place supply orders when necessary
• Monitor and log office expenses and costs
• Manage all vendor invoices including timely payments, manage relationship with the external vendors
• Provides administrative support for senior leaders mainly being responsible for coordination of meetings, travel arrangements, expense processing, coordinating logistics for visiting global management
• Provide facilities management support for efficient and effective delivery of logistics and support services to the office environment
• Liaise with travel management companies to coordinate all aspects of travel arrangements and hotel reservations for domestic and international trips; application for visas;
• Other ad hoc administrative duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• Minimum 3-5 years and above experience in administrative/secretarial/receptionist experience
• Strong communication skills and able to work in fast paced environment
• Experience with team and people management
• Good command of spoken and written English
• Full-Time position(s) available.

Interested applicants please send your resume in MS Words format and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]