Total 6,275 logistic assistant job vacancies in Administrative / Clerical category in Singapore

Overall role: You play a key role in organizing and coordinating the operations of an award-winning communications consultancy in Singapore, working closely with the founders of the agency and Finance Manager.

You will be working in a dynamic and fun workplace, helping to create an efficient and productive environment for talented consultants in the company. Additionally, you may be required to support different events and campaigns.

Scope of Work:

• Management of staff-related matters, including;

- Staff onboarding and departure processes

- Annual leave and time-off matters.

- Process monthly expense claims.

- HR incentives and rewards.

- Staff bonding and company activities.

• Manage the upkeep of office facilities, including the reception area, meeting rooms, pantry, and stationery.
• Management of office and IT services & equipment, including working with building management office and relevant vendors related to IT.
• Organize and maintain staff and office contracts, creation and updating of records and invoices, including data entry and filing of documents.
• Any other ad hoc tasks assigned in relation to HR/Admin/Finance.

Requirements:

• Diploma preferred
• Proficient in Microsoft Office, especially Word, PowerPoint and Excel
• Experience in office administration
• Excellent interpersonal skills
• Capable of multitasking and working effectively in a fast-paced environment
• Effective written and verbal skills in English Language
• Experience in event management would be a plus

Responsibilities

· Provide administrative support to the Department.

· Coordinate department and project activities, and prepare documents required

· Manage administrative and operational duties like scheduling, arranging and facilitating meetings

· Proper documentation of records

· Management of department’s inventory and equipment

Requirements

· GCE ‘N’ / ‘O’ / ‘A’ Levels or Diploma Holders

· Good organisational and administrative skills

· Good interpersonal, verbal and written communication skills

· Proficient in Microsoft Outlook, Word and Excel

· Good team player, have an eye for details and ability to multi-task

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

JOB SCOPE

• Management of Accounts Payable / Receivables Functions
• Creation of Quotations, Invoices, Project Claims Submission for Clients
• Issuance of Payments and Receipts using Company's Accounting Software
• Financial Management (Banks Balance / GIRO / Cash Flow Monitoring)
• Bi-Monthly Payroll and Employee Management (Salary Computation using Company's VBA Excel, Renewal of Work Permits etc)
• Monthly Bank Reconciliations and General Ledger Adjustments
• Other Administrative Tasks as assigned

EXPERIENCE

• Minimum GCE 'O'-Level or equivalent
• Ideally at least 1 year of relevant Accounts experience
• Experience in a Construction/Contractor role would be advantageous
• Computer Literate and Knowledge of MS Office
• Knowledge of OCI Accounting Software advantageous
• Independent Multi-tasker, Fast Worker, Meticulous and Well-organized
• Please state Last Drawn and Expected Salary in your Resume

Job Responsibilities:

• Provide administrative support including upkeep and maintenance of the office and its supplies, etc.
• Perform a variety of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings.
• To co-ordinate travel arrangement planning, flight, accommodation, visa application and transportation
• Familiar with government sector such as MOM, IRAS etc application cor-ordination & submission
• Prepare and generate reports.
• Any other duties as and when required.

Job Requirements:

• Proficient in MS Office
• Mature, meticulous and able to multi-task
• Resourceful, flexible and a good team player
• Ability to work under pressure, short deadlines and extra hours if needed on assignments
• Good interpersonal and communication skills

Our client is an estate management services company. They are looking for a Temp Admin Assistant (Audit) to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Job scope

• Ensuring accurate data entry and timely submission for all service agreements (local and regional contracts).
• Timely and accurate update of change of details request from clients and submission of payment-related forms to Finance team for processing.
• Perform scanning of hard copies documents
• Filing and sorting all related client’s correspondences and documents in the respective clients’ dockets (in hard and/or digital copies)
• Perform archival of documents after filing has been completed and raising of a document recall request when required.
• Ensuring franking machine is in order and to perform franking of mails.
• Maintaining a safety stock on related inventories
• Responding to all emails in a timely manner
• Performing data integrity verification, if required.
• Participating in projects assigned to team

Requirements

• Min 'O' Level with at least 1 year of relevant working experience
• Must be able to work within weekly deadline and to work well independently, as well as in a team
• Positive attitude, innovative and initiative

Interested applicants are welcome to send your resume to: [email protected]

EA Personnal R1109773

Agency no. 07C3676

Work Scope

- Check all tender notices through different platforms daily

- Printing, filing, scanning and documentation

- Course enrolment for workers

- Booking of air ticket as and when needed

- Application/Renewal/Cancellation of workers’ work permit

- Renewal of season parking, road tax, vehicle and company insurance

- Operations administrative works

- Prepare service report and photo report for submission to clients on time

- Other administrative tasks assigned by the management

Requirement

- Ability to multitask, prioritize, and manage time efficiently

- High accuracy and precise

- Proficient computer skills, including Microsoft Office (Word, Excel, PowerPoint)

- Fresh graduates are welcome to apply

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

**Min 6 Months Contract (NorthEast)

Responsibilities:

• Process application and reply to emails
• Checks for disbursement
• Exception handling and refunds
• Attend to escalated enquiries on claims
• Collation of data / information / statistics for regular reporting
• Provide administrative support
• Undertake additional tasks as assigned.

Requirements:

• Min Diploma holder in any discipline
• Proficient with computer use (i.e. Microsoft Word, Excel)

Tempserv Pte Ltd

License No: 06C3745

Ivy Ng Siew Hoon / EA Reg No: R1102590

Job Descriptions

· Handle administrative duties, preparing sales invoice, delivery order and purchase orders.

· Track all invoices and payment details

· Ordering of stocks and issue purchase order

· Provide survey to customer before arranging the house visit

· Keep and maintain records (Data Entry)

· Arrange Installation Schedule with customer

· Scanning, typing and filing of documents

· Keep track contract, insurance, vehicle licence renewal

· Any Ad-hoc Duty assigned when required

Requirements

· Minimum GCE ‘O’/ 'N' Levels

· At least 1 year of relevant experience

· Proficient in MS Office applications

· Service oriented and ability to work independently

· Strong communication and interpersonal skills

**Min 4 Months Contract (Town)

Responsibilities:

• Verify correctness and completeness of invoices and claims submitted by organization/applicants.
• Process the claims through system
• Liaise with organization/applicants on any queries pertaining to the invoice/claims submitted via phone call or email.
• Update of tracker

Requirements:

• Min A Level / Diploma and above
• Good interpersonal and communications skills.
• Good problem solving and critical thinking skills.
• Meticulous and details oriented.

Tempserv Pte Ltd

License No: 06C3745

Ivy Ng Siew Hoon / EA Reg No: R1102590

k-ID is a trailblazing tech startup, specializing in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. We have secured pivotal partnerships with key industry leaders in the gaming industry and are venture-backed by leading global VCs. We are poised for unprecedented growth and expansion in the coming year.

We are seeking an experienced and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional organizational and communication skills, with the ability to manage multiple priorities and provide strategic support. This role is crucial in ensuring the efficiency and effectiveness of our executives, contributing to the overall success of the organization.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strategic Partnership: Act as a strategic partner to executives by anticipating needs, preparing relevant materials, and providing insights to support decision-making.
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
• Meeting Coordination: Prepare agendas, materials, and minutes for meetings; assist in organizing executive meetings, board meetings, and other high-level events.
• Project Management: Lead and assist in the pre-planning and execution of special projects and initiatives as directed by executives.
• Information Management: Maintain confidential files, records, and documentation; ensure accurate and timely filing and retrieval of information.
• Relationship Management: Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships.
• Travel Arrangements: Organize and manage complex travel itineraries, including flights, accommodations, and transportation.
• Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
• Problem Solving: Anticipate potential issues and develop proactive solutions to enhance executive productivity and efficiency.

Minimum Requirements:

• Bachelor’s Degree in Business Administration, Communications, Human Resources or a related field
• 5 years of experience in operations, projects or related roles
• Proficiency in Microsoft Office & Google Suite
• Experience with calendar management over international timezones, travel scheduling and booking, and budgeting of events
• Excellent organizational skills, with attention to detail and ability to handle multiple priorities with minimal guidance

Preferred Requirements:

• Master’s Degree in Business Administration, Communications, Human Resources or a related field
• Proficient in collaboration tools such as Slack, Notion, Figma and meeting tools Zoom, Google Meets, etc
• Desire to work in an early-stage, fast-paced environment with a degree of ambiguity
• Excellent communication and collaboration abilities

Competitive Salary

• A competitive startup salary commensurate with experience and skills

Benefits Package

• Comprehensive benefits including health, dental, and vision insurance
• Employee Stock Ownership Plan (ESOP)

Professional Development

• Opportunities for ongoing learning and development.
• Exposure to multifaceted projects in a fast-growing industry

Innovative Culture

• A collaborative and inclusive work environment
• The opportunity to be a part of a company that’s making a positive impact on the online experiences of kids and teens

This is a temporary position attached to a non-profit, non-government organization.

Workplace: Galaxis, Fusionopolis (near One-North Station)

Duration: 6 months, subject to extension

Requirements

-GCE O Level and above

-Knowledge of Microsoft Office

-Has own mobile phone

-Physically fit as required to visit supermarkets within the proximity of your residential home or One North / Buona Vista area.

Job Scope

-Verify price and product information based on photographs submitted by the public using the organisation’s mobile application

-Other administrative and ad hoc duties as assigned

Working Hours

Monday to Thursday 8.45am to 6.15pm

Friday 8.45am to 5.45pm, 5 day week

Hourly Pay $11.00

To Apply

WhatsApp resume: 8023-1992 or

Email resume: [email protected]

Responsibilities:

• Assist with day-to-day administative tasks
• Handling onboarding documents
• Handle phone calls, emails and correspondence as needed
• Other ad-hoc duties as assigned

Requirements

Min A/N/O level
Good interpersonal skills
Able to start work within short notice

For interested candidates, please send your most recent and updated resume to [email protected]


Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

Job Duties:

• To perform mostly admin work on customer accounts
• Assist in all other ad hoc duties

Requirements:

• Min Nitec or Diploma in any discipline
• Prior Admin duties will be advantageous
• On job training provided

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Admin Assistant

Andrea Eunice Tan Min Er
(R23112594)
Recruit Express Pte Ltd
EA License No. 99C4599

As an Admin and data entry, responsible for performing various administrative tasks, entering and managing data accurately, and supporting the overall administrative functions of the office.

Responsibilities:

• Data Entry: Accurately enter and update data into databases and spreadsheets. Verify the accuracy of data to ensure quality and integrity.
• Administrative Support: Assist with administrative tasks such as filing, photocopying, scanning, and managing correspondence.
• Documentation: Maintain and organize digital and physical records, ensuring they are easily accessible and up to date.
• Communication: Handle incoming calls and emails, directing them to the appropriate departments or personnel. Provide general information and assistance to clients and staff.
• Scheduling: Assist in scheduling appointments, meetings, and events. Coordinate and manage calendars for team members.
• Undertake any ad-hoc projects assigned by the superior/management team from time to time

Requirements:

• Minimum GCE 'O' Level/ A-Level with min 1 year relevant experience in logistics/supply chain management
• Proficient with Microsoft Office
• Able to work 5.5 days work week
• Office next to Joo Koon MRT station
• Excellent career progreession, company benefits and increment based on performance

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements.
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Highlights:

• A private investment company which encompasses many business activities in the region, from commodity trading to healthcare services.
• Great exposure with expansion of network and connections with the overseas business associates.

Job Responsibilities:

• Making travel arrangements: Arrange of flights & hotels bookings, ground transports, detailed meeting itineraries, booking of meeting rooms and restaurants, as well as VISA applications due to frequent travel of the Chairman.
• Calendar management: Coordinate and scheduling of internal & external meetings to ensure effective use of Chairman’s time and availability.
• Manage the day-to-day operations of the office
• Office & facilities management: maintain & up-keeping of the office cleanliness, equipment service & maintenance, office refurbishment, liaison with Serviced Office personnel, office building management, etc.
• Manage office stationery and pantry supplies
• Assist in IT coordination for new hires, leavers and some HR admin support as needed.
• Manage projects and events where required.
• Organise and maintain files and records
• Maintain confidence by being discreet and confidential with information
• Contribute to team efforts by supporting and delivering on other actions as required.

Job requirements:

• Diploma/Degree in any discipline, preferably in business administration/management
• At least 3 years of experience working as a Personal Assistant/an Executive Assistant to a Senior Management.
• Able to communicate effectively in both English and Mandarin as need to correspond with the Chinese counterpart.
• Familiar with VISA application across the SEA Region.
• Strong capabilities across the whole suite of MS office – Outlook, Word, Excel, PowerPoint.
• Excellent scheduling and organisational skills
• Effective time management
• Detailed oriented person
• Highly proactive, can-do attitude, independent and resourceful

If you are shortlisted for the first round of screening, our Recruiter will contact you directly.

EA License No: 21C0571 | EA Reg No:21103634 (Johnny Wu)

Job Responsibilities

1. Enter and update data in supply chain systems, ensuring accuracy and completeness.
2. Assist in analyzing supply chain data to identify trends and areas for improvement.
3. Assist with procurement-related activities, including managing the purchasing process from initial inquiries to evaluating quotations or RFPs/RFQs.
4. Evaluate and approve the vendor creation process under supervision.
5. Perform supply chain administration tasks, such as addressing daily stakeholder inquiries or complaints and offering compliance guidance.
6. Communicate with vendors and participate in discussions when needed.
7. Coordinate projects or task with direction and support from supply chain team.
8. Perform any additional duties as assigned.

Requirements

• Higher NITEC or Diploma in any discipline.
• Minimum 1 to 2 years of supply chain or admin experience.
• Excellent organizational skills and attention to detail.
• Creative problem solver, capable of thinking outside the box.
• Skilled at multitasking and excelling in a fast-paced environment.

Roles & Responsibilities

• Perform full spectrum of office administrative duties, including receptionist duties and mail/courier handling
• Scanning of Documents and Assist in Data Entry into ERP system
• Monitor inventory levels and ensure timely deliveries of materials or products
• Assist in maintaining accurate records of purchases and pricing
• Creating cost reports on procurement activities
• Provide administrative support to the procurement department as and when needed
• Manage documentation for ISO, Halal matters, etc
• Monitor office supply inventory and maintain appropriate stock levels
• Perform other ad-hoc duties as required

Knowledge and Skill Requirements:

• Minimum O Levels or 4 years of relevant experience in Administration
• Proficient in MS Office applications, including MS Word, Excel, and ERP software
• Good communication, organizational skills, and multitasking abilities
• Ability and willingness to work with all levels of the organization as a team

Job Information:

• Pleasant working environment at Bedok Industrial Estate (take 17A rom Bedok MRT – 2nd last stop)
• Attractive remuneration commensurate with your experience and qualifications
• Many other benefits

To apply, please email your updated resume to [email protected] or WhatsApp it to 9857-9292, including the following:

• Expected remuneration
• Earliest availability
• Vaccination/COVID status

Please note that only shortlisted and successful candidates will be contacted. The remuneration offered will be commensurate with qualifications and relevant experience.

Responsibilities :

• Performing reception and front desk duties.
• Portering and Triaging duties such as transfer of patients from one location to another.
• Attending to all enquires of patients and visitors including phone enquiries.

Requirement :

• Nitec / Diploma / A Level
• No Need Experience , Training Provided

26 August 2024 to 31 January 2025 (approx 5 months) – for a maternity cover

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Key Duties and Responsibilities:

• Take charge of delivering training plans to the recipients and handle email enquiries.

• Provide support for training requests, registration, clinic visits and attachments, ensuring a seamless experience for all involved.

• Keep meticulous training records and handle course claims, invoices, and billings with accuracy and efficiency.

• Manage training sessions through managing attendance, course evaluation, materials, certificates, room bookings, setting of rooms and equipment.

• Coordinate graduation ceremonies and award presentation events, adding creative touches like videos and interactive slides.

• Support and assist department and wards on operational matters, supplies and projects.

• Other ad-hoc matters assigned.

Requirements:

• Diploma holder, A Levels or equivalent

• Proficient in Microsoft Word, Excel, PowerPoint and Data Analysis

• Able to work with minimal supervision

For interested candidates, please send your most recent and updated resume to recruithealthcare@recruitexpress.com.sg

Subject heading: Admin Asst

Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

Job Description:
- Attend to enquiries regarding Inpatient referrals and Hospital admissions.
- Assist with administrative tasks related to processing of Inpatient referrals.
- Liaise and coordinate replies with Inpatient referral sources on outcomes of screening.
- Submit bed statistics to the respective stakeholders daily.
- Perform other duties as assigned.

Requirement:
- Min Diploma in any discipline
- Good communication and interpersonal skills

Working days and hours:
Monday – Thursday: 8.30am – 5.45pm
Friday : 8.30am – 5.30pm
Saturday: 8.30am – 12.30pm (once per month)

For interested candidates, please send your most recent and updated resume to [email protected]

Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

Job Description

• Industry/ Organization Type: Education (Dance Academy)
• Position Title: Admin Assistant/Admin Officer
• Working Location: East Coast/Toa Payoh
• Working Hours: 5 days (9.00 am-6.00 pm/2.00 pm-9.30 pm)
• Salary Package: Basic Salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Provide customer service, including answering questions.
• Handle admin tasks like course sign-ups, tracking attendance, and maintaining student records.
• Take care of accounting tasks such as billing, daily sales tracking, and issuing refunds.
• Organize documents and maintain files in order.
• Manage daily office needs and track inventory to ensure supplies are always available.
• Help organize and run company events.
• Carry out other ad-hoc tasks.

APPLY NOW!!!

• Minimum GCE O level/NITEC
• Minimum 1 year of experience in admin role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #66285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Manufacturing/ Petrochemical
• Position Title: Admin Assistant cum Accounts
• Working Location: Tuas
• Working Hours: 5 days, Mon – Fri (8.15 am – 5.30 pm)
• Salary Package: Basic Salary + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Assist with general office administrative tasks.
• Keep good records of the company documentation.
• Process invoices, handling accounts, and follow up on outstanding payments.
• Accurately enter data into software, maintaining up-to-date records.
• Attending incoming calls and emails from customers or clients.
• Printing and filing documents (e.g. tax invoices, bank statements, invoice issued, etc.)
• Other ad hoc duties as assigned by superior.

APPLY NOW!!!

• Min GCE O-Level or above.
• Competent with MS Office and computer literacy.
• Prior work experience with administrative/ accounting is an added advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #65079 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781