JOB RESPONSIBILITIES
To assist and support the HOD in managing and overseeing GA section specifically in relation to office administration and general office matters and issues, including but not limited to the following:
General Administration (GA)
1. Coordinate work activities of subordinates and staff relating to general administration and office management of the branch.
2. Responsible for managing expatriates matters specifically on the administrative aspects such as housing and accommodation, maintenance relating to their housing and related matters.
3. Oversee the maintenance and updating of the GA policies and procedures as per Head Office requirements and local regulatory requirements such as Fixed Assets policy etc.
4. Manage and maintain the bank’s documents retention/storage and destruction matters.
5. Oversee and manage insurance matters on office premises, Bank’s owned properties and Bank’s own vehicles.
6. Oversee, manage and maintain the bank’s office fixed assets and other facilities.
7. Oversee office management including but not limited to office tenancy and maintenance, pantry management, stationery and its stock taking, office equipment, office plants and related matters.
8. Oversee the mailing system and record keeping.
9. Oversee the branch’s procurement, the filing of related contracts of vendors and related payments.
10. Oversee the management and maintenance of the bank’s authorized signatory.
11. Assist the Management in Admin Strategies and initiate enhancement programs/initiatives to further enhance office management efficiency.
12. Other ad hoc duties or projects as assigned by HOD or Management.
Requirements
· Minimum Diploma holder
· At least 5 years of relevant office administration experience preferable in the banking industry
· A team player as well as able to work independently
· Ability to multi-task and work under pressure in a dynamic and fast-paced environment
· Good communication and interpersonal skills
· Effectively bilingual in both written and spoken Chinese. Literacy in Chinese Language is a preferred as the incumbent needs to prepare and submit documents and reports in Chinese to Head Office.
· Proficient in Microsoft Word and Excel
