Secretary - MNC (report to 2 Japanese Director)
Full-time
Director/C-Level
1 month ago
Central region - (Raffles Place MRT)
Secretary for Two Japanese Directors:
Scheduling appointments for the Directors
Managing and arranging appr..
Central region - (Raffles Place MRT)
Secretary for Two Japanese Directors:
- Scheduling appointments for the Directors
- Managing and arranging approval requests
- Arranging travel:Flight and hotel booking
Applying for travel-related documents (VISA, customs, arrival card)
- Staff claims (Business trip, Entertainment, and Sundry claims)
- Communicating with their drivers regarding the bosses’ schedule
- Arranging meetings:Sending Teams invites
Booking meeting rooms
Printing meeting documents
- Arranging business lunch and dinner
- Booking golf sessions every month
- Other tasks as requested by the bosses
Admin:
- Assisting with EP/DP applications
- Booking accommodation for new expatriates
- Assisting with applications to JAS and Golf Club
- Checking invoices from JAS, Golf Club, and Tower Club
- Booking hotels for business travelers
- Ordering name stamps for new staff
- Arranging DHL services
- Assisting in obtaining financial reports
- Creating/updating codes in the e-credit system and HKBS2
- Sending stagnation reports every month
- Inputting data into financial analysis software (Obic)
Requirements:
- Short notice period / immediate
- JLPT 2 - proficiency in Japanese is required to liaise with Japanese-speaking stakeholders
HOW TO APPLY:
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