Total 5 quality assurance specialist job vacancies in Administrative / Clerical category in 7 Tuas Loop, Singapore

Job Responsibilities

. Provides administrative support to ensure efficient operation of office.

. Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

. Exhibits polite and professional communication via phone, e-mail, and mail.

. Supports team by performing tasks related to organization and strong communications.

. Contributes to team effort by accomplishing related results as needed.

Requirements

. Able to speak and write in both Chinese and English.

. 1 years working experience as an admin.

. Able to work independently with minimum supervision.

. Responsible, mature and well-groomed.

. Good communication skills.

Working Hours

Monday to Friday : 8.30am - 5.30pm

• Ensure smooth and effective running of office administration
• Manage reception duties such as handling all incoming calls and couriers, maintaining visitor logs etc.
• Assist CFO in travel arrangements and claims
• Handle contracts for Singapore and Malaysia contracts documentation and filing in Ledvance system such as office lease contract, corporate insurance contract and office equipment contract (Printer, fire extinguisher, network fibre, etc.)
• Liaise with vendors for matters related to office equipment (network, mobile phone, local telephone, water supply, office supplies etc.)
• Liaise with landlord in Singapore for building management related matters
• Support local IT administration and coordination
• Validate claims for Malaysia via Singapore employees via sharepoint
• Support products local approbation submission to Singapore National Environmental Agency
• Maintain leave records integrity for employees in Singapore, Malaysia and Vietnam via Sharepoint
• Procure IT equipment, office and pantry items per procurement management process
• Check and verify office related and courier expenses
• Performs ad hoc general admin duties as assigned by CFO

• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Roles & Responsibilities:

1. Handle Training Coordination - Schedule seminars,

2. Liaise with learners,trainers and related departments & organisations to ensure programmes run smoothly

3. Provide customer service for all training course-related enquiries - incoming and outgoing

4. Handle Phone inquiries, send replies by email, and phone, attend to walk-in customers

5. Ensure timely response to customers enquires, quotation and training request

6. Call Prospective students to advice about training programs

7. Assist management in day-to-day operations and office administration

8. Manage and grow our presence on social platforms like Facebook, LinkedIn

9. Collaborate with IT and design teams for website enhancements

10. Ensure the website is user-friendly and up-to-date with the latest content.

11. Develop and implement marketing strategies to enhance brand visibility and market penetration.

12. Collaborate with other departments to promote products and services.

13. Analyse market trends and competitors' activities.

14. Provide monthly reports for management review

Requirements:

1. Minimum 1-2 years’ experience in customer support or coordination role is preferred

2. Min. O Level as educational requirement

3. Computer literacy e.g. MS Office (Outlook, Word, Excel, Photoshop, PowerPoint) and/or Google Docs, Sheet.

4. Excellent interpersonal and communication skills.

5. Hands-on and a self-motivated individual, Able to work independently without much supervision

6. Organizational and administrative skills

Responsibilities:

• Efficiently handle diary management, encompassing the arrangement of both internal and external meetings.
• Coordinate the onboarding and offboarding processes seamlessly.
• Offer comprehensive support by managing application access requests, securing necessary approvals for business activities.
• Document client meetings in Compass, register events in the Global Event Management System, and create roadshows for business travelers.
• Compile supporting documents for Travel and Expenses reimbursement reports and ensure timely follow-up actions.
• Book and organize all essential arrangements and documents for business travel.
• Effectively oversee office supplies management.
• Provide timely ad hoc administrative support as needed.

Requirements:

• Open to Junior candidates with at least 2 years of relevant experience
• Strong experience in Calendar Management, exposure in different time zones is a plus.
• Proven experience in travel management, and expenses.
• Proficiency in Microsoft Office tools (Outlook, Word, Teams, PowerPoint, Excel).
• Solid knowledge of office management in terms of systems and supply.
• Must be discrete and maintain confidentiality.
• Outstanding organizational skills.
• Proactive, flexible, and eager-to-learn individual.