Total 4 site clerk job vacancies in Administrative / Clerical category in d07 golden mile middle road

Job Requirements:

• Major in accounting, marketing, business administration, or related fields.
• Diploma or above.
• Proficient in office software.
• Positive work attitude and willingness to learn new business.
• Good learning attitude and ability.
• Strong logical thinking and numerical sense.
• Able to complete tasks on time.
• 5-day work week.
• Basic medical insurance coverage.

JOB DESCRIPTION

• Collect and organize marketing, procurement, and inventory business documents, and establish archives.
• Record contract information, classify and organize it as required, and prepare reports accordingly.
• Create procurement records, classify and organize them as required, and prepare reports accordingly.
• Record inventory information and prepare reports as required.
• Conduct physical inventory checks of various assets and stocks, and analyze discrepancies.
• Input marketing, procurement, and inventory information into the software system as required.
• Prepare operational, cost, and expense management reports.

Our client is in construction industry (Grade A1 Contractor), and they are currently seeking for Admin Assistant to be part of the team.

JOB DIMENSION (SCOPE)

• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as data entry, documentation, filing, typing, copying, binding, scanning etc.
• Compile and prepare reports on monthly basis
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Validation of invoices prior to payments.
• Attached to and assisting Document Controllers for daily administrative tasks and duties
• Any other ad-hoc duties as assigned

REQUIREMENT

• Professional Certificate / Diploma in any field or equivalent
• Proficient in MS Office especially MS Excel, Word
• Open and able to work at construction project site office

This position is the office manager to the consuls and vice consuls in the Consular Section and serves as a visa assistant.

Main Responsibilities:

• Responsible for assisting with all the administrative requirements of the section.
• Responsible for all aspects of nonimmigrant (NIV) visa processing. Duties include screening incoming documentation and information from a variety of sources; organizing and tracking visa requests according to a relatively complicated set of laws and procedures; assisting the Consular Officers in ensuring that all legal requirements for visas have been met; and serving as a language interpreter.
• This position has the responsibility to handle cases with increasing complexity and problem-solve with a degree of independence once at full performance level.

Requirements:

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item in their application. Failure to do so may result in a determination that the applicant is not qualified.

• Successful completion of secondary school or graduating high school education is required.
• At least three (3) years of progressively responsible experience involving the application of complex regulatory or legal material in an administrative, government, or para-professional setting required.
• Must have good working knowledge of oral and written English language skills.
• Must have good working knowledge of oral and written in at least one designated language (Mandarin, Malay, Tamil, Burmese, or Hindi).
• Ability to work quickly with minimum supervision.
• Must have strong oral communication skills in the areas of routine transmission of information and possess good writing skills.
• Must have the skills to handle and respond to sensitive and complex situations with diplomacy and tact, care and compassion.
• Must be able to provide high standard of customer service.
• Competence in Microsoft Office programs (Outlook, Excel, Word, Teams) and possess good keyboard skills that include both speed and accuracy.

Additional job details can be requested by emailing [email protected]

Please note:

• Emailed applications and resumes are no longer accepted.
• To maintain an open and fair recruitment process, the U.S. Embassy only accepts applications that are completed in full and submitted via the Electronic Recruitment Application (ERA) website: https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms
• To apply for the above position: Please complete the on-line ERA form and upload any supporting documents (including educational certificates and/or transcripts related to the position requirements state above) using this site https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms by February 13, 2024.

Only shortlisted candidates will be notified. Thank you for your interest in U.S. Embassy Singapore.

Requirements

• Basic Accounts knowledge
• Able to work decisively under pressure
• Punctual in work
• Ability to multi-task
• Able to work and complete assignments independently
• Swift and efficient typing skills
• Excellent Communication
• Good Microsoft Excel knowledge

Qualifications

• High school diploma or equivalent