Total 456 talent acquisition manager job vacancies in Administrative / Clerical category in Singapore

We are seeking an experienced and highly organized Administrative Manager (Customer Service) to oversee the day-to-day operations of our office and ensure the smooth functioning of all administrative processes.

The Admin Manager will be responsible for maintaining a productive work environment by managing office resources, coordinating with various departments, and ensuring compliance with company policies.

This role requires excellent communication, problem-solving, and multitasking skills to support the team and ensure operational efficiency.

Key Responsibilities

• Liaise and assist external finance company on matters for payroll, company tax, and monthly general accounting admin
• New employee orientation
• Upkeep records of confidential information of employees and contractors
• Liaise with external HR company on work pass application
• Application and Maintenance of Company licenses with SPF, MOM, SFA and LTA.
• Work with external vendors to manage support software and AI automation systems
• Oversee and manage customer service/admin team in the execution of the following

1. Reviewing and validating customer purchase orders
2. Manage new customer account setup and credit approval
3. Processing customer order entry into Company Ordering Portal and SAP in a timely and accurate manner
4. Making direct contact with customers to resolve any order related issues
5. Managing backlog orders and work with internal parties to resolve any order and/or delivery issues not meeting promised delivery dates or project schedules
6. Ensuring orders shipped are invoiced in a timely and accurate manner, including obtaining support documents like proof of delivery

• Provide secretarial support to Managing Director and General Manager
• Management of office team for general upkeep of the office

responsibilities

Administrative Managers play a role in many parts of a business’s operations. This is a top-level role, meaning Administrative Managers work with other leaders and team members in each of the business’ departments. Administrative Managers have a lot of duties they perform on a daily basis, including:

• Guiding the organization’s activities
• Identifying opportunities to improve a business’ policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

Job Description

Data entry, database and other computer-related tasks

Office administration duties

Manage phone calls and correspondence (e-mail, letters, etc.)

Supports operations by supervising staffs, planning, organizing and implementing administrative systems

Coordinating office activities and operations to secure efficiency and compliance to company policies

Undertake any other task delegated by the management

Handling chinese workers

Preparation of invoicing

Requirements:

Minimum Diploma

Responsible individual who is diplomatic and possess strong communication skills

Self-starter, fast learner and analytical with a “can-do" attitude

Good written and oral/presentation skills

Strong computer proficiency

Bilingual in English and other languages

About EON Consulting & Training Pte Ltd:

Established in 1996, EON Consulting & Training Pte Ltd specializes in providing human capital consulting and training services to organizations in Singapore. Our mission is to build human capital capability and capacity through organizational development solutions. We are committed to fostering growth, inspiring excellence, and transforming challenges into opportunities.

Key Duties and Responsibilities

1. Office and operational IT and equipment management

2. Procurement and Office Environment

3. Human resources management

4. Financial management

5. Corporate support

Prerequisites:

- Bachelor's degree in Business Administration, Management, or related field

- Minimum 5 years of experience in an administrative management role

- Proven track record in office management and procurement

- Experience in a B2C office environment a plus

Competencies:

- Strong organisational and multitasking skills

- Excellent communication and interpersonal skills

- Proficiency in MS Office Suite (Word, Excel, PowerPoint)

- Ability to manage multiple projects and deadlines

- Knowledge of office management software and tools

Attitudes:

- Professional: Conduct business at the highest technical and ethical standards

- Service to Others: Always trying to help and be useful to others

- Resilience: Responsive and resourceful in adversity

- Excellence: A life-long learner, always seeking better ways to do things

Join us at EON Consulting & Training Pte Ltd, where we transform challenges into opportunities and inspire excellence. Apply now and be a part of our journey to excellence!

Job Description

Administrative Leadership:

• Lead the administrative team to ensure efficient and effective office operations, including office supplies management, facilities coordination, and overall office organization.
• Oversee and streamline day-to-day administrative tasks, ensuring compliance with company policies and legal/regulatory standards.
• Manage vendor relationships and oversee service contracts, ensuring quality service delivery and cost control.
• Supervise and guide administrative staff, providing training, support, and performance evaluations.
• Manage office safety, security, and housekeeping to maintain a professional, healthy work environment.
• Organize and oversee the planning and coordination of meetings, events, and travel arrangements.

Financial Management:

• Oversee and approve payment requests for overseas stationss in accordance with company policies and procedures, ensuring that payments are processed accurately and on time
• Ensure supplier costs are accurately tracked and recorded in the system, matching invoices against purchase orders and contracts to verify correctness.

Strategic Planning & Process Improvement:

• Identify areas for improvement in administrative and financial processes and implement best practices for greater efficiency and cost-effectiveness.
• Lead initiatives to automate administrative tasks, such as document management or expense tracking, and introduce new tools to streamline workflows.

Project Management & Process Improvement:

• Lead and participate in projects aimed at digitalizing administrative and financial processes to improve efficiency, reduce errors, and enhance overall operations.
• Oversee the implementation of new software, automation tools, or technologies designed to streamline workflow, financial tracking, and reporting.
• Collaborate with cross-functional teams to identify areas for process improvement and develop strategies to optimize workflows in administration, finance, and other business areas.
• Manage project timelines, budgets, and resources to ensure successful project execution and delivery within scope and on time

Requirements

• A diploma or degree in Business Administration, Finance, Accounting, or a related field.
• Proven experience in managing both administrative operations and financial processes, including ensuring proper invoice recording and supplier cost management.
• Experience in project management, particularly in digital transformation, process optimization, or technology integration.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software (e.g., Xero, QuickBooks).
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with teams across all levels.
• Ability to think strategically, prioritize tasks, and make decisions in a fast-paced environment.

ADMIN MANAGER

5.5 -Day Week

9.00am to 6.00pm / 9.00am to 1.00pm

Job Requirements:

• To assist the team members in daily operations
• Able to hold a conversation well
• To be able to communicate with colleagues as well as customer
• Ability to work as a team
• To assist in invoicing, quotation, and purchasing etc
• Ability to multitask and work independently and in teams
• Very willing to learn, have initiative and a self-starter
• To handle software for issuance of paperwork
• To be able handle customer enquiry
• Ad-hoc assignments and tasks as assign by director

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 4 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

- Fully in charge of Branch

- 5 days week – 2 weekends (9am-6pm) and 3 weekdays (2pm-9pm)

- S$2800-S$3000 per month plus CPF

- Attend to enquires & answer phone calls, walk-in enquiries & emails

- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

- Exhibits polite and professional communication via phone, e-mail, and mail.

- Provides information by answering questions and requests.

- Contributes to team effort by accomplishing related results as needed.

- Able to handle little children from age 3 yrs old

- Able to work as a team & independently

- Customer Service oriented

This role assists in the academic and student support aspects of the institution. You will work alongside with your colleagues to deliver and meet positive student outcomes. This includes Academic Administration, Students Support, Teaching Resource Coordination and Quality Assurance matters. Reporting to the Head of Sales and Operations, you will be part of a customer-fronting team within a private institution.

Key Responsibilities

• Assist in Student Services and Academic related matters, including timetabling, handling parents' enquiries, teacher deployment and academic resources planning.
• Liaise with teachers on student progress reports and follow up with parents.
• Assist in the development and review of operational policies and procedures.
• Maintain accurate and complete academic/student data and reports for review and submission purposes.
• Conduct student orientation and ensure timely response to students and participants.
• Liaise with finance department to ensure payments are made on time.
• Complete any service recovery and other customer related issues.
• Work with colleagues to enforce the implementation of institution and departmental policies and compliance with relevant regulatory authorities.
• General administration including programme coordination, evaluations and facilities improvements.

Requirements:

• Diploma education and above.
• Minimum 5 years of working experience within a service environment.
• Experience handling simple accounting processes.
• Effectively bilingual in English and Chinese in order to liaise with Chinese speaking parents and students.
• Team player, meticulous and organised.
• Working knowledge of Microsoft Office software.

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested please email resume to [email protected]

• Oversee full spectrum of human resource functions, including manpower planning, recruitment, compensation & benefits, training, performance management, and employee engagement.
• Spearhead the recruitment process for all levels of the organization, ensuring a seamless and efficient hiring process. Develop innovative talent acquisition strategies to attract and retain top-tier talent.
• Manage compensation and benefits programs, including salary benchmarking, benefits administration, and payroll processing. Ensure competitive and equitable compensation practices.
• Oversee the performance management process, including goal setting, performance evaluations, and career development planning. Provide guidance and support to managers and employees.
• Develops and implement HR policies and procedures in line with the Company objectives.
• Ensure compliance with Work Injury Compensation Act (WICA) policies and procedures, Ministry of Manpower (MOM) labor laws, and Inland Revenue Authority of Singapore (IRAS) tax regulations.
• Address employee relations matters, including grievances, disciplinary actions, and conflict resolution. Foster a positive work culture through employee engagement initiatives.
• Do all administrative tasks such as record-keeping, HRIS management, and documentation. Maintain the accuracy and confidentiality of employee data.
• BCA and Bizsafe renewals.
• Manage office services such as contract renewal, utilities, etc.
• Other ad hoc duties given by the managing director.

Executive-Secretary cum Admin Manager

Salary: 5700 – 6000 with AWS and VB

Working day: Mon -Fri

Working Location: Commonwealth

PA support to Executive-Chairman & CEO

· Support EC & CEO on calendar management, coordinate appointments, meetings and teleconferences.

• All necessary travel arrangements and ensuring to adhere to the company travel policy and budget
• Administrative support including filing of expenses claims

- Good initiative and common sense in general housekeeping and operational matters. (e.g. reminding directors to fulfil statutory requirements after a certain corporate action.)
- Demonstrated problem-solving skills and a proactive approach to tasks.
- Excellent multitasking and organizational skills with attention to detail and accuracy, able to prioritize tasks effectively.

Office Management:

· Maintenance and upkeep of the office - Manage subcontractors on maintenance, cleaning etc and coordinate services with building management and/or landlord.

· Manage contract and performance of cleaning contractor, ensure the cleanliness of the entire office.

· To be the person supporting office renovation, relocation, refurnishing if any, including the office space allocation, etc.

· Maintain and the renewal of service agreements for office equipment.

· Supporting in welcoming guests in office, upkeep of the meeting room, pantry telephone and office supplies.

Job Requirements:

· Preferably a minimum of 5 years of experience in the areas of business travel, admin, ops or office management.

· Open to mid-career individuals

· Proven ability to communicate effectively and work cohesively within a fast and high performing team.

· Good eye for details with a “hands-on” and “can-do” attitude.

· Proven ability to work independently and meticulously in a fast-paced environment.

· Positive mind-set with the ability to work with flexibility and adaptability

· Tech savvy with a strong proficiency in MS PowerPoint and Excel skills.

· A good team-player, proactive and self-motivated.

What will you do:-

• Handle full/partial sets company account, maintain a documented system of accounting policies and procedures.
• Monthly account closing and management reporting
• Actively involved in the new ERP system
• Keep track of inventory inflow and outflow
• Provide administrative support to Sales & Service Department
• Assist HR in Updating & maintaining employee benefits, employment status & similar records
• Handle general office administrative matters or any other ad-hoc duties assigned

What it requires:-

• At least 1 to 2 years of relevant working experience
• Knowledge and proficiency in accounting technology software and databases and other business intelligence software
• Bilingual in English and Chinese as required to liaise with Mandarin-speaking customer and colleagues
• Strong time management and prioritization skills
• Excellent communication
• hardworking and genuine personality

Job Highlights:

Enhance exposure to the government sector

Nearest MRT: Pasir Panjang

Working hours: Monday - Thursday: 8.30am – 6.00pm, Friday: 8.30am – 5.30pm

Salary: up to $3,450 per month

Contract duration: 7 months

Job descriptions:

• Assessment of Data Breach Notification cases and submission of the reports
• Administrative support (e.g. logging of cases in system) for Data Breach Notification Cases
• Assist in preparation of case and complaints data for monthly and ad-hoc management reports
• Assist in ongoing GenAI Project (implementation of GenAI tool for case assessment and Investigation Report Summarization)

Job requirements:

• Only Singaporean.
• Minimum Degree in any related discipline.
• Preferably with experience in report writing.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See

R23114253

BGC Group Pte Ltd (Outsourcing )

EA 05C3053

This is a Business Associate Manager role reporting to the Head of CIB Administrative Support. The candidate will be responsible for leading the CIB administrative team based in APAC. Learn more about the career areas and lines of business at wellsfargojobs.com.

As a Business Associate Manager, the candidate will:

• Manage of the CIB APAC administrative function, connect the APAC team into International and Global admin organization.
• Conduct ongoing career development conversations, provide guidance and feedback for the team.
• Coordinate learning and development opportunities and ensure best practices are consistent for the team and across regions.
• Provide international oversight over remote administrative support team in Manilla.

The ideal candidate will bring a positive mindset and ‘can-do’ attitude, have excellent organizational skills with a keen eye for detail. They will have outstanding communication skills and will be comfortable engaging with stakeholders at all levels and working in a varied and fast paced environment.

(Note: In addition to these functions employees are required to carry out such other duties as may reasonably be required. It is a producing manager role.)

Responsibilities:

As an Administrative Manager:

• Direct line management, oversight and ensure consistency of support levels for the APAC administrative function.
• Bring global connectivity to the CIB APAC administration team.
• Work with business managers/ leaders to ensure effective administrative resourcing, including back-up coverage as required.
• Setup and provide oversight to a remote administrative team in Manilla, to support BAU processes such as travel booking, invoice and expense management, access request and new hire onboarding.
• Use initiative to rapidly resolve general issues and queries in an efficient manner.
• Support career development of the administration team, setting performance goals, identifying training requirements and managing promotions within the team.
• Act as the escalation point for expense policy, invoicing, travel and building management.
• Act as a subject matter expert for internal administrative policies.

Requirements:

• 10+ years of relevant working experience, of which at least 2 years in a supervisory role.
• 2+ years of Business Execution, Implementation, or Strategic Planning experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
• 1+ years leadership experience

Skills and desired requirements:

• Background in managing teams of administrative professionals within large financial institutions.
• Project management skillsets; desired skills in setup of a remote administrative function.
• Must be able to work independently and as part of a team (regional and international).
• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.
• Dynamic, highly motivated, target oriented and professionally always committed.
• Develop partnerships and collaborate with other business and functional areas.
• Strong organizational skills and ability to manage competing priorities; role often requires a high degree of flexibility and re-prioritization at short notice.
• Experience managing budgets, and resource planning.
• Extensive experience using all Microsoft Office applications e.g., PowerPoint presentations, Outlook for managing multiple diaries, Excel, and Word.
• Experience working in a complex multinational organization.
• Resilient, proactive, and hands-on with a can-do attitude.
• Self-starter and able to recognize and act on opportunities for continuous improvement.
• Unquestionable ethics and integrity.
• Sound judgement with a high level of discretion.

• Basic+ AWS + VB
• Location: Bugis
• Hybrid mode (2 days WFH)
• Construction MNC
• Liaise overseas HQ

JD:

Administrative:

• Manage parking applications and renewals.
• Coordinate maintenance contract renewals.
• Approve RFP & Purchase Request.
• Allocate office cabinets and maintain key records.
• Monitor and renew office/company licenses.
• Liaise for BCA Annual Survey and internal communications.
• Oversee outsourced services for travel, claims, and mobile/laptop matters.
• Manage office document storage and secure destruction.
• Handle news/magazine subscriptions and corporate donations.
• Prepare and monitor the annual budget for Admin costs.
• Negotiate corporate rates with hotels and airlines.

Insurance Matters:

• Liaise for Group Business Travel and Global Insurance Program policies.
• Consolidate annual GIP Questionnaire information.
• Assist Risk Manager with training and GIP questionnaire consolidation.

Company Regulation:

• Draft and amend Company Regulations.
• Maintain records and update the Company Regulation Master list.
• Consolidate annual review checklists for audit purposes.

Facilities:

• Inspect office premises and arrange maintenance.
• Apply for permits for repairs/renovations.
• Liaise with building management and contractors.
• Manage office space and lease renewals.
• Coordinate with IT on annual power shutdowns.

Events:

• Plan and organize corporate events.
• Coordinate annual donation drives.

Back-up Duties/Others:

• Cover for team members as needed.
• Act as QEHS steering committee and CSR committee member.
• Perform other tasks as required.

Team Management:

• Lead and develop team members to achieve goals

Requirement

• Diploma or equivalent with 3+ years of office administration experience.
• Team management experience, ensuring deadlines and budgets are met with a focus on compliance and fairness.
• Effective communication skills at all levels.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Job Responsibilities:

Administrative Duties:

• Manage the application and renewal process for quarterly season parking at the office for company rental vehicles and employees' cars.
• Maintain records of maintenance contracts and coordinate renewals.
• Review and approve requests for the Admin Group via the intranet.
• Allocate office cabinets to departments and maintain the key box records.
• Track the expiry dates of office and company licenses, coordinating renewals with relevant business units
• Serve as the liaison for the BCA Annual Survey, collaborating with the Finance Department and HR Group for survey submissions.
• Draft and send internal communication emails and announcements.
• Oversee outsourced travel-related services, including travel claims and other expenses, offering guidance as needed.
• Manage outsourced mobile phone and laptop services
• Coordinate with CROWN for office document storage and with Shred-It for the secure destruction of documents.
• Handle all news and magazine subscription matters, and updating the user list
• Manage corporate donation activities
• Prepare and monitor the annual budget for Admin Common Costs and the Admin Group.
• Negotiate corporate rates and fares with hotels and airlines.

Insurance Matters:

• Act as the main liaison for the Group Business Travel policy and the Global Insurance Program (GIP), working with local brokers, HQ, and business units on policy endorsements and renewals.
• Consolidate information from various departments for the annual GIP Questionnaire.
• Assist the Risk Manager at HQ by conducting training, consolidating GIP questionnaires, and sending payment reminders across the APAC region.

Company Regulations:

• Draft and amend Company Regulations for the Admin Group, ensuring compliance with regulations and alignment with current practices.
• Maintain digital records of all Company Regulations.
• Keep the Company Regulation Master list updated on the intranet.
• Consolidate the annual Company Regulation Review checklist from various departments and business units for audit purposes.

Facilities Management:

• Conduct regular inspections of office premises and address any issues promptly.
• Monitor and arrange for the regular servicing and maintenance of the server room air conditioning, FM200 fire suppression system, and pest control.
• Apply for building permits prior to starting any repair, renovation, or maintenance work.
• Act as the primary contact with building management and renovation contractors for the Gateway office’s Addition & Alteration works and other renovations.
• Manage and review office space requirements, negotiating lease renewals before the lease expiration.
• Serve as the liaison for SECOM Alarm, Card Access, and CCTV systems, ensuring proper operation and responding to triggered alarms or system issues.
• Coordinate with the IT Group and SECOM for the building's annual power shutdown.

Event Planning:

• Plan and organize corporate events such as the Annual Dinner & Dance, including proposal preparation, surveys, and post-event reporting.
• Coordinate the annual donation drive by The Japanese Association, involving employee participation.

Back-up Duties and Miscellaneous:

• Provide support for team members' duties, including serving drinks and cleaning the coffee machine when necessary.
• Participate as a member of the Quality, Environment, Health & Safety (QEHS) steering committee, collaborating with the QA Group on office 5S initiatives.
• Serve on the CSR Committee.
• Handle additional tasks as required by the company.

Team Management:

• Lead and develop team members, aligning their goals and targets with the VP’s overall initiatives for success.

Requirements:

• Minimum Diploma or equivalent, with at least 3 years of relevant office administration experience.
• Proven experience in managing and leading a team, ensuring adherence to deadlines and budgets while prioritizing compliance and fairness.
• Exceptional ability to communicate with a logical and reasonable approach, identifying optimal solutions for both the company and its employees.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Prior experience with Japanese multinational companies and an understanding of Japanese work culture is a plus.
• Strong attention to detail, capable of managing multiple tasks simultaneously without errors or delays.
• A strong commitment to adhering to the company’s compliance policies.
• Ability to work independently, while knowing when to consult and report as necessary.
• Outgoing, positive, and able to build relationships quickly and effectively.
• Strong analytical and problem-solving skills.
• A drive for personal and professional growth.
• A dedicated team player with resilience, initiative, responsibility, and a proactive approach.
• A professional presence, appearance, and attitude.
• Willingness to work closely with colleagues and counterparts, going the extra mile to support team goals when needed.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Nyon Hock Sen
EA Personnel Reg No: R24124070

We are a leading multi-family office dedicated to delivering exceptional service to an elite clientele. We are seeking a Client Experience Executive to join our team full-time. This role is integral in providing high-calibre concierge services to our clients, managing a diverse range of requests with a focus on travel-related and personal assistance needs. It combines exceptional client service with essential office management functions to support our team and clients effectively.

Reporting directly to the Chief of Staff, the Client Experience Executive will serve as a primary point of contact for client requests and ensure the smooth operation of our office environment. Working alongside one other team member, they will efficiently address both client-facing and operational needs.

This position is ideal for a proactive individual who can balance client service with office management in a dynamic setting. It also offers a hybrid working arrangement to meet both client and office needs.

KEY RESPONSIBILITIES:

Client Experience

Personal Assistance and Concierge Services: Act as the main contact for client requests such as travel arrangements, event planning, personal appointments, and lifestyle management with a focus on delivering high-quality, tailored services.

Travel Management: Coordinate comprehensive travel plans, including booking flights and accommodations, arranging transportation, and curating unique experiences for clients to ensure a seamless travel experience.

Client Relationship Management: Build and maintain strong relationships with clients by understanding their preferences and anticipating their needs.

Office Management

Office Management: Ensures smooth office operations by overseeing procedures, organising filing systems, maintaining essential services, and managing the upkeep and housekeeping of office areas and equipment.

Vendor and Procurement Management: Manages vendor relationships, including negotiating contracts for items like copier machines, coordinating with IT vendor to log support tickets, and handling purchases of office supplies, pantry items, furniture, and IT equipment in line with company policies and budget.

Safety and Compliance: Serves as Fire Warden, coordinating with building management on safety protocols, fire drills, and annual servicing of fire hoses and extinguishers.

Courier Services: Arranges local and international courier services to support staff and client needs.

Additional Responsibilities

Event Support: Assist in planning and executing company events, including the annual conference and team-building activities.

Ad-hoc Duties: Provides additional support to Management as needed, including administrative assistance in the Chief of Staff’s absence. Undertake various tasks as required to support the team and our clients.

REQUIREMENTS:

Education: Diploma or higher in any discipline.

Experience: Prior experience in roles involving client services, personal assistance, administrative support, or office operations is highly advantageous. However, a positive and proactive working attitude is valued above all, and candidates with a strong willingness to learn and adapt will be considered.

Flexibility: Ability to adapt work hours as needed to meet client and office demands.

Organisational Skills: Highly organised, resourceful, and capable of multitasking with strong attention to detail.

Interpersonal and Communication Skills: Strong communicator and team player with excellent interpersonal and follow-up skills, ensuring tasks are completed thoroughly and efficiently.

Problem Solving and Initiative: A proactive, creative thinker who thrives in a fast-paced, flexible environment.

Technical Skills: General IT knowledge and competency.

Language Skills: Proficiency in English, both written and spoken.

Highlights

• Bugis + AWS + VB
• Hybrid
• Construction MNC
• Liaise overseas HQ

Responsibilities

Administrative:

• Manage parking applications and renewals.
• Coordinate maintenance contract renewals.
• Approve RFP & Purchase Request.
• Allocate office cabinets and maintain key records.
• Monitor and renew office/company licenses.
• Liaise for BCA Annual Survey and internal communications.
• Oversee outsourced services for travel, claims, and mobile/laptop matters.
• Manage office document storage and secure destruction.
• Handle news/magazine subscriptions and corporate donations.
• Prepare and monitor the annual budget for Admin costs.
• Negotiate corporate rates with hotels and airlines.

Insurance Matters:

• Liaise for Group Business Travel and Global Insurance Program policies.
• Consolidate annual GIP Questionnaire information.
• Assist Risk Manager with training and GIP questionnaire consolidation.

Company Regulation:

• Draft and amend Company Regulations.
• Maintain records and update the Company Regulation Master list.
• Consolidate annual review checklists for audit purposes.

Facilities:

• Inspect office premises and arrange maintenance.
• Apply for permits for repairs/renovations.
• Liaise with building management and contractors.
• Manage office space and lease renewals.
• Coordinate with IT on annual power shutdowns.

Events:

• Plan and organize corporate events.
• Coordinate annual donation drives.

Back-up Duties/Others:

• Cover for team members as needed.
• Act as QEHS steering committee and CSR committee member.
• Perform other tasks as required.

Team Management:

• Lead and develop team members to achieve goals

Requirement

• Diploma or equivalent with 3+ years of office administration experience.
• Team management experience, ensuring deadlines and budgets are met with a focus on compliance and fairness.
• Effective communication skills at all levels.

HOW TO APPLY:

Interested applicants, please email to “[email protected]”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Pierre Chung Yih Shern
EA Personnel Reg No: R22111092

• Permanent Employment: Enjoy a stable Basic Salary and Allowance with uncapped Commissions on top
• Prestigious Brand: Represent the leading bank with strong local and regional recognition
• 6-Figure Earning Potential: Achieve an extraordinary income in your 1st year—where preparation meets opportunity (see 'Remuneration' below for details)
• Fast-Track Career Progression: Transition to the High-Net-Worth Client Segment (Priority/Premier/Privilege Banking) in just 2-3 years

Responsibilities

• Attend industry-leading Training programme: Paid Training and Coaching provided (no experience required)
• Serve as a Trusted Wealth Relationship Manager, offering Financial Management solutions such as Wealth Protection, Investments, and other Banking products/services
• Engage clients through Branch walk-ins and/or Tele-prospecting using the Bank’s expansive client database
• Conduct Client Profiling consultations to assess financial needs and goals
• Collaborate with expert teams and utilize cutting-edge digital tools to deliver excellent service
• Ensure compliance with all regulations (training provided)

Remuneration & Benefits (MUST READ)

• Uncapped Earning Potential
• First-Year Income: $80,000-$100,000++ (Fixed + Commissions)
  No Experience: $3,300-$3,600 Basic + $300 Monthly Allowance
  Experienced Bankers or Financial Sales Professionals: Up to $5,000 Basic + $300 Monthly Allowance + Sign-On Bonus
  Commissions: Earn around $10,000 in Quarterly Commissions for achieving 100% Sales Target, with additional UNCAPPED rewards for exceeding targets
• Working Hours:
  Mon-Fri: 8:30AM-4:30PM or 10AM-5:30PM
  Sat: Half-day (until 1-2PM)
• Working Location: Assigned to a Bank Branch (island wide; based on vacanc(ies) available)
• Perks: Overseas Incentive Trips, Awards, Annual Leave, Wellness Allowances, Preferential Staff Rates, and more
• Paid Training: 3-week Classroom Training + 8-9 weeks of On-The-Job Training

Requirements

• Singaporeans ONLY (candidates requiring Work Visa need not apply)
• Minimum Local Diploma, or Bachelor's Degree, of any discipline (per MAS requirements)
• If shortlisted, obtain relevant CMFAS certifications before starting (guidance provided)
• Passion for Wealth Management and a strong drive for exceptional income
• Willingness to work 5.5-day weeks, including Saturday mornings (0.5-day off-in-lieu)

Interested?

• Apply via the "Apply" button.
• For inquiries, contact Mr. Wein Ng at 8837 5170 for a confidential discussion.

We regret that only shortlisted candidates will be notified.

EA Personnel Name: Ng Weineng
EA Personnel No: R1985639
EA License No: 02C4944

Oversee all product development & digital journey of PLines and Motor Products.

This will encompass:

1) Systems and online presence:

• Liaise with IT for PLines and Motor products system enhancement and online capabilities.
• Periodically liaise with IT to introduce product campaign and promotions.
• Liaise with IT when intermediaries have system complains and feedback.
• Work with IT to ensure smooth online purchase cycle.

2) PLines and Motor product development and management:

• This role is responsible to keep these products up to date and competitive in the GI market space.
• Competitive analysis and review on our PLines & Motor products to be done periodically to stay up-to-date and competitive if we want to gain market share.
• Strategically introduce product campaigns and promotions.

3) PLines and Motor Product Update and Training:

• Arrange and provide training and updates.
• Liaise with intermediaries to obtain ‘air-time / training’ to promote PLines and Motor products

RAW Moves is looking for an Administrative & Marketing Executive/Assistant Manager (Part-time) to join our team.

As an Administrative & Marketing Executive/Assistant Manager, your role will include:

• Assist in day to day running of the Office, including registration, recruitment and operations for Studio classes
• Prepare and upkeep grant reports, annual budget information and maintain procedures manuals
• Manage clerical bookkeeping & financial administrative matters with the accounting personnel, keeping to required timelines.
• Oversee recruitment, hiring for part-time staff and freelancers and handle staff related administrative matters
• Manage ticketing and Front of House administrative matters for Productions
• Ad-hoc Marketing Duties assigned by the Company Manager (e.g. design of marketing collaterals using Canva, compilation of marketing list)

The ideal candidate should:

• Have good knowledge of arts administration, outreach event planning and management,
• Has at least 2-3 years of relevant working experience in a similar role, preferably in a performing arts, charity, or non-profit organisation
• Has a Diploma/Degree in Arts Management, Marketing, Mass Communications, Business or any other relevant field in the arts preferred
• Have initiative and can work independently as part of a small, lean team
• Good interpersonal skills and love to engage with people of all ages
• Detailed and have good communication and writing skills
• Digital proficiency in Microsoft Office, Google, social media software
• Passion for the Arts and a Dance background would be a plus
• No work sponsorship preferred
• Able to work a minimum 22 working hours per week
• Flexible working hours between 10am - 6pm, Mon - Thu
• Must be able to start immediately or at short notice
• Full-time position is available as well

Location & Working Hours:

• Goodman Arts Centre, 90 Goodman Road, Blk B #01-08, Singapore 439053
• Mondays – Thursdays, 9am - 6pm (4 day week)
• Office is closed on Fridays

Application:

• Email your most current curriculum vitae and expected renumeration to [email protected]
• Salary will be based on qualifications, working experience and working hours
• Only shortlisted candidates will be contacted via email or phone

FB: facebook.com/rawmoves.sg
IG: @rawmovessg

• Manage work permit holders salary payment calculation
• Handle purchasing including but not limited to calling for quotations, negotiations, etc.
• Maintain proper filing system, documentation, and database of employees and work permit holders
• Monitor stock and order of stationery, office equipment and etc
• Monitor company assets and equipment and schedule for maintenance
• Organize and coordinate festive events for company
• Support ad-hoc duties, projects and coordinate company activities as assigned
• Understands basic accounting entry and systems
• Experience in construction and related industry will be preferred

Key Responsibilities

• Office Operations ManagementManage and coordinate all aspects of office operations, including administrative tasks, office layout, and maintenance.
  Ensure a clean, organized, and safe office environment by overseeing housekeeping, maintenance, and adherence to safety standards.
  Develop and enforce office policies and procedures to streamline operations.
  
• Vendor and Inventory ManagementCoordinate with vendors for office supplies, equipment, and service needs, ensuring competitive pricing and quality.
  Maintain an inventory of office supplies and place orders as needed, avoiding stock shortages.
  Oversee facility management, including liaising with property management for repairs, security, and other building-related matters.
  
• Human Resources SupportAssist in onboarding new employees, including setting up workspaces, access credentials, and coordinating orientation sessions.
  Manage employee records, attendance tracking, and leave applications in collaboration with the HR team.
  Coordinate company events, meetings, and employee engagement activities to promote a positive workplace culture.
  
• Administrative SupportServe as the point of contact for incoming calls, mail distribution, and general inquiries.
  Prepare and distribute internal communications, reports, and other administrative documents.
  Organize meetings, schedule appointments, and coordinate travel arrangements for executives and staff.
  
• Budget and Expense ManagementTrack office expenditures and manage the administrative budget, ensuring cost-efficiency.
  Process invoices, expense reports, and petty cash, coordinating with the finance team to maintain accurate records.
  
• Health, Safety, and ComplianceEnsure the office complies with health, safety, and environmental standards, including OSHA regulations and local compliance requirements.
  Conduct regular safety checks and ensure emergency plans are in place, including fire drills and first-aid procedures.
  

Qualifications

• Bachelor’s degree in Business Administration, Management, or equivalent work experience.
• Min. 10 years of experience in office management, preferably in a manufacturing or industrial setting.
• Strong organizational and multitasking skills with a high level of attention to detail.
• Excellent communication and interpersonal skills to foster a collaborative work environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Knowledge of health, safety, and regulatory compliance is a plus.

We are representing a Family Office in Search for a Personal Assistant

Responsibilities:

• Assist in managing communication between the family and international schools for children, ensuring accurate and timely information flow.
• Coordinate and organize the children’s extracurricular activities and tutoring sessions, ensuring all academic and activity schedules are well-arranged.
• Oversee and coordinate the household staff, including tutors, drivers, and other domestic workers, to ensure smooth daily operations within the household.
• Handle the daily personal matters for the employer and family, including travel arrangements, flight and hotel bookings, and meal reservations.
• Ensure all details for travel and daily arrangements are organized, with relevant documentation and information prepared in advance.

Requirements:

• Strong organizational and communication skills, detail-oriented, and able to manage multiple tasks flexibly.
• High sense of responsibility and efficiency, capable of handling a fast-paced environment.
• Proficiency in coordinating with international schools and liaising with staff.

Regret to inform that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R1878287

Business Registration Number: 201735941W.

Licence Number: 18S9037