Total 3 Others/Any level Administrative / Clerical job vacancies in sg alexandra agency building

The Senior Associate - Supply Chain supports sales team in the daily operations of logistics function specifically in the area of PO acceptance and on time sales recognition. This will includes supporting on inventory management activities.

Job Responsibilities

• Liaise with 3PL on all logistic arrangement/ issue for incoming and outgoing shipments to ensure on time delivery. Issue sales orders and billings for Singapore consignment businesses
• Perform monthly stock balance reconciliation for consignment stock to Singapore distributor/ Ecommerce enabler. To monitor, coordinate and perform inventory-related transactions in ERP system.
• Process and follow up customer PO in APAC regions, including billing invoice, credit note and verify customer PO pricing, and highlight any discrepancy to sales. Follow up with finance of payment completion. 
• Maintain shipping records, including providing tracking or shipping history information to customer on request.
• Ensure all shipping documentation and authorities approvals are in order prior the shipment of products.
• Generate reports for internal management team and external customers, ie: inventory reports, accurate weekly sales reports, etc.
• Any other duties assigned by Management from time to time

Requirements

• This is a 2 years contract position.
• Diploma or Degree in Supply Chain/Business/Logistics/Operations Management
• Experience in supply chain, inventory planning, distribution & operation management 
• Understand and familiar with export documentation and letter of credit payment
• Proficient in Microsoft Office applications (Words, Excel, Pivot table and Power Point). 
• Have knowledge of ERP system
• Good analytical and problem solving skills
• Good team player

[What you will be working on]

You will be responsible for the following:

• Supervise, monitor and renew or establish new contracts and tenancies administered by the department

• Oversee the overall contract formulation process from of gathering user requirements, tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor

• Supervise the administration of contracts to facilitate user departments to meet contract specifications when using and managing contracts

• Facilitate departments to meet WOG rules for tenancy and office space management

• Manage the department’s tenancy agreements pertaining to office spaces including performing cost and budget estimations, putting up papers for approval and ensuring timely renewals as well as its execution and routine administration

• Review, manage and plan the policies and processes of the Administration services functions under the department

• Manage and lead a team of officers under the branch

• Other duties assigned may include assisting the branch in financial management, project management, access reviews and administration of relevant IT system(s)

[What we are looking for]

The job might be for you if you possess the following qualities:

• At least 7 to 8 years of working experience in Administration, Procurement or in related fields that require planning and writing skills (e.g. policy writing, project management), preferably in public sector

• Experience in leading a team, building rapport with employees and vendors

• Enjoy problem solving, able to conceptualize ideas, structure, categorise information and reflect these in writing and presentation

• Confident in engagement with senior management

• Versatile in both deskbound and operational work

• Meticulous, resourceful, resilient and able to multi-task

• Self-driven with a positive working attitude

• Proficient in Microsoft Office tools

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

[What you will be working on]

You will be responsible for the following:

• Assist in updating, monitoring and renewing of contracts and tenancies administered by the department
• Gather user requirements, assist the process of tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor
• Administration of contract to facilitate user departments to meet contract specifications when using and managing contracts
• Assist in the execution and administration of tenancy agreements and facilitate departments to meet WOG rules for tenancy and office space management
• Process e-invoices, support management of mailroom and admin services operations managed by the department

[What we are looking for]

The job might be for you if you possess the following qualities:

• At least 1-2 years of working experience in Administration, Procurement or in related fields that require planning and writing skills
• Enjoy learning new things, planning and applying analytical reasoning
• Able to conceptualize ideas, structure, categorise information and reflect these in writing
• Versatile in both deskbound and operational work
• Meticulous with an eye for detail, organised and able to multi-task
• Mature, independent and resourceful
• Self-driven and always ready to strive for improvement

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

[What you will be working on]

You will be responsible for the following:

• Assist in updating, monitoring and renewing of contracts and tenancies administered by the department
• Gather user requirements, assist the process of tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor
• Administration of contract to facilitate user departments to meet contract specifications when using and managing contracts
• Assist in the execution and administration of tenancy agreements and facilitate departments to meet WOG rules for tenancy and office space management
• Process e-invoices, support management of mailroom and admin services operations managed by the department

[What we are looking for]

The job might be for you if you possess the following qualities:

• At least 1-2 years of working experience in Administration, Procurement or in related fields that require planning and writing skills
• Enjoy learning new things, planning and applying analytical reasoning
• Able to conceptualize ideas, structure, categorise information and reflect these in writing
• Versatile in both deskbound and operational work
• Meticulous with an eye for detail, organised and able to multi-task
• Mature, independent and resourceful
• Self-driven and always ready to strive for improvement

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.