Total 26,785 Others/Any level Administrative / Clerical job vacancies

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

Job Description

The Research Assistant (Research Admin) will provide administrative support to the research team, primarily focusing on finance assistance, database maintenance, event organization, and management of the laboratory website and public platforms such as Facebook and LinkedIn. The incumbent will play a crucial role in ensuring the smooth operation of research activities and promoting the research group's visibility and engagement on various online platforms.

Key Responsibilities

Finance Assistance:

• Assist in budget tracking for research projects.
• Process financial transactions, including reimbursements, invoices, and purchase orders.
• Maintain accurate financial records and prepare regular reports for budget monitoring.

Database Maintenance:

• Develop and maintain databases to organize research-related information, including project data, publications, sample inventory.
• Ensure data integrity and security by implementing appropriate protocols and backups.
• Provide support to research staff in accessing and retrieving data from databases as needed.

Key Responsibilities

Event Organization:

• Coordinate logistics for research-related events, including seminars, conferences, workshops, and meetings.
• Assist in event planning, event website updating, venue booking, participant registration, and catering arrangements.
• Prepare event materials such as agendas, presentations, and promotional materials.

Lab Website and Public Platform Management:

• Manage and update content on the laboratory website to reflect current research activities, publications, and team members.
• Develop and implement strategies to enhance the visibility of the research group on social media platforms such as Facebook, LinkedIn, and Twitter.
• Monitor and respond to inquiries and comments on social media platforms to engage with the research community and the public effectively.

Qualifications

• Bachelor's degree in a relevant field such as advertising, information technology, or communications.
• Prior experience in administrative or customer service support roles.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines effectively.
• Proficiency in database management software (e.g., Microsoft Access) and financial management tools (e.g., Excel).
• Excellent communication skills, both written and verbal in English and Chinese, with the ability to interact professionally with internal and external stakeholders.
• Familiarity with website management platforms, and social media management tools is desirable.
• Proficiency in Adobe Photoshop and Illustrator for creating and editing graphics and research publication materials.
• Attention to detail and accuracy in data entry and financial transactions.

Application

Applicants should send the following documents

1. Cover letter highlighting relevant experience and career goals
2. Curriculum Vitae, containing details of three named referees
3. A complete NUS Personal Data Consent for Job Applicants (the form is available at NUS Personal Data Consent for Job Applicants)

Please note that only shortlisted candidates will be contacted.

Job Summary:

⭐ Basic up to $2800 + Full Benefit

⭐ 5 Days

⭐ 2-way transport provided

.

Job Responsibilities:

▶️ Assist accounts department on membership management.

▶️ Proccess GIRO application & Membership Accounting System.

▶️ Involved in fixed asset audit and surprise cash count duties.

▶️ Perform accounts reconciliation.

.

Job Requirements:

✅ Minimum Diploma in Accounting or LCCI relevant certificate.

✅ Singaporean Only

.

<< To Apply >>

S$ 2000-2500 + commission S$ 300-600

9:00am-6:00pm, Sunday off

* Manage customer information
* Plan travel itinerary
* Sell tickets, etc.

Location: Chinatown

Call or Whatsapp 91081456

Job Scopes:

• Monitoring daily communications and answering any queries.
• Preparing statutory accounts.
• Ensuring payments, amounts, and records are correct.
• Working with spreadsheets, sales and purchase ledgers and journals.
• Recording and filing cash transactions.
• Controlling credit and chasing debt.
• Invoice processing and filing.
• Processing expense requests for the accountant to approve.
• Bank reconciliation.
• Liaising with third-party providers, clients, and suppliers.
• Updating and maintaining procedural documentation.
• Ad-hoc jobs

Please kindly email your resume to : [email protected]

• Perform full spectrum of HR and administrative support.
• Handle work pass applications, renewal and cancellation of foreign workers and process claims of government grants such as maternity leave and childcare leave applications.
• Responsible for monthly processing and submission of payroll and reports.
• Review, enhance and maintain HR policies and procedures.

Requirements:

• Diploma in Human Resource Management or equivalent.
• At least 2 years of HR and admin experience in Logistics/Freight Forwarding industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Sales Admin Support

Working days: 5 days
Working hours: 8am-5.30pm (Mon-Thu), 8am-5pm (Fri)
Salary: $2000 - $2300 (If good exp can try higher)
Location: Kaki Bukit

Responsibilities:

• Providing administrative and documentation support to the sales team
• Read and understand orders – to ensure it can be fulfilled smoothly.
• To ensure orders are placed correctly and timely.
• Keep track the delivery status of orders regularly to avoid late penalty.
• Respond effectively and efficiently to customer’s inquiries.
• Follow up with factory about the delivery schedule, technical clarification and documentation
• Maintain & update filing and database system regularly – QTN / Sales
• Support day-to-day operations – Prepare Proforma Invoice, follow up deposit/advance payment, shipping instruction and shipping documents.
• Prepare and apply of Certificate of Origin
• Any other ad-hoc duties as required.

Requirements:

• Relevant working experience.

Lim Jun Yao

Reg No: R1989028

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Duties

• Performing admin duties (e.g., Filing, Invoicing, Raising PO).
• Provide administrative and coordination support to the sales team on invoicing, daily payment collection, IU commissioning etc.
• Process LTA vehicle registration/vehicle ownership transfer, forklift inspection approval.
• Handling pre-delivery inspection admin duties.
• Handling shipping administrative duties.
• Any other ad-hoc duties assigned by the superior.
• Working hours: 9am to 6pm (Mon-Fri), 9am to 1pm (Alternate Sat).
• Work location: Leng Kee Road

Job Requirements

• Minimum O-level or equivalent
• At least 2 or more years of relevant working experience
• Good knowledge in Microsoft Office.
• Able to work in a fast-paced environment.
• Able to work independently and with a good working attitude.
• Able to start work immediately or with short notice period.

Our client is a private tertiary institution. They are now recruiting an Systems Engineer to be part of their Engineering team for ongoing transformation projects. They are located in the East Area - easily accessible.

Roles and Responsibilities:

• Support schools in confidential document preparation for CPE registration.
• Review and ensure accurate, timely documentation for program registration, updates, and lecturer registration.
• Act as a discreet liaison with internal and external stakeholders, including CPE and University Partnerships.
• Ensure compliance of Academy partnership activities with country-specific regulatory frameworks.
• Compile data efficiently to support company needs.

Requirements:

• Diploma in related field
• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Handle beneficiary nominations and compliance escalations.
• Prepare and send out various letters.
• Verify team's work, track and correct errors.
• Copy and send important documents for records.
• Manage, organize, and dispatch team correspondences.

Requirements:

• Minimum A Level/Diploma holder with at least 1 year of admin/data entry working experience.
• Proficient in MS Office.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Job Description

• Industry/ Organization Type: Trading of quartz products to semicon industry.

• Working Location: TradeHub 21

• Working Hours: 5 days’ week (Mon - Fri, 8.30 AM - 4.30 PM) & No overtime is required.

• Salary Package: Basic range from $2,300 - $2,500 (based on work experience)

• Duration: Permanent Role

Roles & Responsibilities:

• To assist and package goods according to required standards set out by the Company
• Loading & unloading of goods in a safe and secure manner
• To perform picking, receiving, sorting, packing, inspection, re-palletizing duties etc. required at warehouse
• Process purchase orders, sales orders & delivery orders
• Update records and maintain proper filing system
• To label and ensure labels are correctly affixed
• To ensure workplace health, hygiene and safety requirements are met
• To ensure the safe receipt, storage, retrieval and timely packing and despatch of goods
• To assist in the arrangement of goods within the warehouse
• To be involved in the purchasing and hiring of equipment at the best price and quality
• To report immediately to your immediate superior any problem encountered in the day-to-day operations
• To assist in other warehousing and/or logistic activities when necessary
• To conduct stock count

Requirements

• Preferably with 2 years of relevant experience in Warehousing & Office environment

• Able to understand and communicate in basic English

• Able to handle heavy cargo

• Minimum GCE ‘N’ Level / Nitec / Diploma or equivalent with minimum 1-2 years of experience

· Forklift licence is preferred.

Administrative Assistant | Sales Support | Sengkang

Salary range: $2000 - $3000
Work location: Jalan Kayu [Sengkang]
Working Days: 5.5 Days [Alternate Saturday]
Working Hours: 9am - 6pm // 9am - 1pm

Job Description:

• Job co-ordination and scheduling of work
• Preparing of quotation and invoices
• Liaise with external clients
• Ad-hoc duties as assigned

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Job purpose:

• Perform a variety of student services duties under the supervision of the Student and Administration Manager.
• These duties include timetabling, maintaining student academic and financial records, student inquiries, and pastoral care services.

Key responsibilities and accountabilities:

1. Manages and maintains all student academic and financial records.
2. Administers a range of student academic services from enrolment, student pass matters to graduation.
3. Performs student academic services which include class schedule, issuance of the transcript, and the collection of course fees.
4. Cultivates good relationships with students and addresses their needs in administration-related matters.
5. Performs general admin duties.

Requirements:

1. Diploma or equivalent with at least 2 years of working experience in student administration processes.

2. Have a sense of urgency in meeting deadlines and meticulousness.

3. Possess good interpersonal, presentation, and communication skills.

4. Dynamic with a pleasant disposition.

Are you a qualified personal trainer with a passion to help others? Do you want to be part of a driven and motivated team? Do you want more flexibility in your daily schedule? If so, then Strength Clinic Academy is what you are looking for!

Strength Clinic Academy is a new physiotherapy & personal training centre in Singapore's central business district. "With a collective of over 20 years experience working in Singapore, we aim to create a centre that puts staff and clients at the heart of everything that we do."

We offer a base salary along with a great commission structure. We will also provide healthcare insurance and a professional course allowance.

If all that sounds like an ideal position for you, we would love to hear from you!

Please send a CV and brief introduction about yourself to sam@strengthclinicacademy.com.

Looking forward to hear from you!

Sam Brennan (Founder and Senior Physiotherapist)

Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Descriptions:

• Prepare, generate, and follow up on Proforma Invoices, Contracts of Sales, Sales Order Confirmations, Quotations, and other sales-related documents.
• Follow up with customers on product labels, ensuring label designs are approved before proceeding with printing.
• Consolidate and update Sales Forecasts and Sales Summaries.
• Assist the Business Support team in coordinating procurement activities.
• Coordinate with suppliers for the printing of product labels, leaflets, and other packaging materials.
• Communicate with regional offices regarding sales and marketing-related matters.
• Collaborate with various departments to fulfill customer orders.
• Coordinate exhibitions held locally or overseas.
• Source and coordinate diaries, calendars, table planners, and corporate gifts.
• Attend to visitors and arrange meetings.
• Coordinate travel arrangements, including hotel and flight bookings, visa applications, and submissions.
• Submit Double-Tax Deduction to IE Singapore.
• Distribute mails to Directors.
• Provide secretarial duties to Directors.
• Manage telephone enquiries and handle other ad-hoc duties as needed.
• Oversee the management of domain emails.

Job Requirements:

• Diploma or equivalent qualification.
• Certificate in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
• Minimum 1-2 years of experience in sales administration and coordination, an added advantage.

Working Days:Mon to Thurs 8:30am-6pm & Fri 8:30am-5:30pm

Working Location: Commonwealth

Salary: $2800 - $3100

Responsibilities

• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing of inventory.
• Ensure outgoing and incoming shipments are done on time, within budget and to the exact location.
• Preparing shipping documents (eg. Airway bills, bills of landing, purchase orders,
• delivery orders, certificate of beneficiary, etc)
• Preparing export LC documents for negotiation and ensuring compliance with the terms and conditions stipulated in the LC.
• Familiar with shipping incoterms.
• Liaise with shipping companies, transport contractors and inter-department to ensure timely clearance and smooth flow of shipments.
• Tracking orders to ensure timely deliveries.
• Responsible for procurement process and sourcing in a timely manner.
• Effectively acquire the most relevant and cost-effective deals.
• Managing and dispatching spare parts requests.
• Sourcing and managing suppliers, vendors and freight forwarders, and maintaining good business relationships.

Requirements

• GCE ‘A’ level or Diploma in Logistics, Procurement or equivalent.
• At least 1-2 years of relevant experience is preferred.
• Experience in LC negotiation is a must
• Proficiency in MS Word and MS Excel.

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Responsibilities

• Support finance, project and operations Team in general admin duties.
• Assist full set of accounts and a good understanding of double entry.
• Familiar with preparation of customer quotations and sales orders to support finance, project and operations activities.
• Tracking of customers quotations, sales orders and project delivery schedule.
• Maintain proper documentation of finance, project and operations control.
• Other duties as assigned from time to time by superior.

Requirements

• Minimum GCE ‘O’ level.
• Proficient in MS Office applications such as Excel, Windows and Power point.
• Preferably familiar in Xero accounting software and MurHo Inventory management system.
• Assist in tasks and support finance, project and operations team in the execution of projects, operations, accounting and administrative duties.
• 5 days work week, Monday to Friday 8.30am to 6pm.
• Location: Penjuru Lane, West Singapore.
• Company transport provided island wide.

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.
GEMS Recruit/EA License: 23C1459
EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Job Info:

• Monday - Friday ; 9.00am - 6.00pm
• Basic from $3,200 - $3,500 + VB
• Central Area

Job Description:

• Ensuring timely processing of all sales orders and logging procedures is a priority.
• Handling sales order processing for Key Account customers includes the issuance of Purchase Orders and Delivery Orders.
• Liaising with vendors is essential to resolve equipment lead time issues and negotiate project prices and payment terms.
• Monitoring project statuses and forecasting project risks is part of the role.
  Implementing preventive measures as necessary is crucial.
• Collaboration with the Finance Team is necessary to track invoicing status and project cashflow projections.
• Updating and maintaining all suppliers' price books for accessibility by the sales team is required.
• Maintaining accurate inventory records and ensuring minimal inventory levels at all times is essential.
• Recording all maintenance contracts in systems and providing relevant information to the Services Sales and
• Post Sales teams consistently is important.
• Facilitating a smooth and efficient sales handover process from project initiation to post-sales support is a key responsibility.

Job Requirement:

• Proficient in MS Office applications
• Diploma in any discipline

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Lau Jie Xi

Registration Number: R21103272

EA Licence No: 16C8004 (Elitez Pte Ltd)

Working Day: Mon to Fri

Working Hours: 9am to 6pm

Working Location: Jalan Sultan, Singapore 198991 (Jalan Besar MRT / Bugis MRT)

Salary: $2500 - $3000

Job Requirement

• Must have admin experience

Responsibilities & Duties

• To render administrative support to conveyancing secretaries.
• To help prepare first letters to client
• To help prepare documents for case files
• To help performing SLA searches
• Maintenance of files and records
• Others administrative task assigned
• Required to render any other support to the Conveyancing dep.

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Job Description & Requirements

Areas of accountability

1. To perform operational and administrative duties to ensure the smooth running of the Home

2. To supervise care staff and ensure the cleanliness of the Home

3. To ensure that the residents maintain personal hygiene and cleanliness

4. To participate in the development and follow-up of care plans for the residents

5. To be comfortable to work in a male psychiatric rehabilitation home

6. To be able to perform 3-rotating shift work

Requirements:

- Minimum A Level or Diploma in any field

- Working experience in the social service sector will be advantageous

- Bilingual and computer literate in MS Office

- Able to work on 3 rotating shifts

- Have a good understanding of elderly needs and happy to work with the elderly

- A good team leader and player

- Only Singaporeans & Permanent Residents need apply

- Work location: Buangkok Green

COMPETENCY AND PROFICIENCY LEVEL

Must-Have Competencies

-Care Assistance – Level 1

-Client Supervision – Level 1

-Conflict Management – Level 1

-Emergency Response and Crisis Management – Level 2

-Para-Counselling – Level 1

-Social Service Programme Implementation – Level 1

-Support Services to Persons with Disabilities – Level 1

Good-To-Have Competencies

-Diversity Awareness and Management – Level 2

-Ethics, Values and Legislation – Level 1

-Reflexive Practive – Level 1

-Resilience and Self-care – Level 1

Critical Core Skills

-Communication – Basic

-Influence – Basic

-Collaboration – Intermediate

-Adaptability – Basic

-Decision Making – Basic

*For more information, please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this website https://www.skillsfuture.gov.sg/skills-framework/social-service

• Handle Account Receivable and Account Payable
• Ensure timely closing for account
• Assist HR and admin matters
• Adhoc duties as assigned by Manager

Requirements:

• Certificate in Accounting or Accountancy or its equivalent.
• Preferably some accounting working experience
• Able to work independently with minimal supervision
• Knowledge in Microsoft Dynamic NAV is an advantage
• Able to multitask and work under pressure
• Entry level are welcome to apply as training will be provided.

5 days work week

Jurong East Area

Japanese MNC

Interested candidates, please forward a detailed resume to [email protected]

Tempserv Pte Ltd
License No: 06C3745
Attention: Audris Teo / EA Personnel No: R1102063

Job Description

• Greet guests and visitors warmly and make them feel welcome and attended.
• Manage guests/customers queries, requests, feedback.Answer phone an email inquiry from potential guests in a timely and respectful manner.
• Receive and redirect mail, phone calls, packages, etc.
• Anticipate guests needs to accommodate them and provide an exceptional guest experience.
• Perform basic administrative/secretarial/reception duties.
• Maintain inventory of supplies and order new stock as needed.
• Running errands to assist guests/ customers.
• Handle promotion for events, vouchers claims etc.
• Record incident reports and assist in follow up actions.
• Ensure that guest spaces and lobby are always clean and tidy.
• Any other ad hoc duties as assigned.

Requirements:

• Minimum 2 years of relevant experience
• Good communication and interpersonal skills
• Independent and must be able to multi-task.
• Good knowledge of employment laws and best practices and well-versed in MS Office (SG EXPERIENCE)
• Able to work underpressure to meet tight deadlines and perform in a fast-paced environment.

JK Tan (R1875280)
Job Expert Pte Ltd (Co Reg: 202007543Z; EA License 21C0766)By submitting your personal data and/or resume, you are giving consent to collect, use and disclosure of your personal data and/ or resume by the company (or its appointed EA ) for the purpose of the processing and administration relating to this job application.Only shortlisted candidates will be notified.

Responsibilities

• Generate Sales Contract & Proforma Invoice.
• Ensure Letter of Credits (L/C) or TT received from customer
• Checked through all the L/C clauses upon receiving from Bank, Trucking, Shipping and Freight Forwarding Documentations and etc.
• Handling entire spectrum of Export documentations and operations, while ensuring shipment arranges based on L/C or TT received and shipment promptness.
• Prepare & updating Exports notification in the server.
• Follow-up for vessel/ shipment date &amp; email details to customer.
• Order processing & ensure all stock being posted before generating invoice/delivery orders.
• Blocking of stock for Exports Sales.
• Email commercial invoice, packing list, Certificate of Analysis & Bill of Lading to customer when vessel sailed.
• Verifying bills on freight charges.
• Liaising with freight forwarders and customers on shipping arrangements.
• Any other duties as assigned by Superior.

Requirements

• Minimum GCE 'O' Level or equivalent
• Minimum 1 year of relevant experiences
• Knowledge in MS Office/ Microsoft Dynamics Navision preferred.

JK Tan (R1875280)
Job Expert Pte Ltd (Co Reg: 202007543Z; EA License 21C0766)By submitting your personal data and/or resume, you are giving consent to collect, use and disclosure of your personal data and/ or resume by the company (or its appointed EA ) for the purpose of the processing and administration relating to this job application.Only shortlisted candidates will be notified.

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Admin

• Work on projects related to the Administration function.
• Maintaining office tidiness and liaising with office cleaner.
• Order and maintain the inventory for office supplies such as stationery, pantry items, production welfare items.
• Arrange and coordinate IT issues, repairs, maintenance, and renovations for the office when necessary.
• Provide administrative support on postal and courier services.
• Plan and provide support for company events and activities.
• Collect and distribute mails & documents.
• Updating of information inside Notion/SharePoint/OneNote. (i.e. SOP, Staff handbook, Staff Directory)
• Providing minutes for company meetings.
• Helping out with Finance related activities.

HR

• Posting Job recruitment on websites, liaising with candidates for interview appointments.
• Handle new and renewal of work passes for foreign staffs.
• Provide administrative support relating to employees and staff movement such as logistics for new hires and resignations.

Requirements :

• At least 1-2 years of working experience in administration.
• Proficient in English language.
• Proficient in MS Office (Words, Excel ).
• Possess good interpersonal and communication skills.
• Able to multi-task and work independently

Job Description

• Candidate must possess at least Higher secondary/Pre-U/A level/College, Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in Commerce or equivalent.
• Required language(s): English, Chinese
• At least 1 Year(s) of working experience in the related field is required for this position.
• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent
• 5.5 days work week
• involve AP and office admin function.
• knowlegde of accapac software will be advantage