Total 4,668 Administrative / Clerical job vacancies in 3 CHANGI BUSINESS PARK CRESCENT CHANGI BUSINESS PARK SINGAPORE

Position: Sales Coordinator

• Salary: $2500-$2700
• Work Location: Near Tai Seng MRT
• Working Days: Mondays to Fridays
• Working Hours: 8.30am to 5.15pm

Interested applicants can also send your resume to

WA:+65 8151 4682 (Ms Angel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Job Responsibilities

• Customer Support: Act as the first point of contact for customer inquiries via phone and email, providing prompt and courteous support. Escalate technical issues to the relevant teams when necessary.
• Billing and Invoicing: Handle monthly billing processes, ensuring accurate and timely invoicing for our services. Work closely with the sales and finance teams to address any billing discrepancies.
• Vendor Management: Maintain up-to-date records and reports on vendor performance, ensuring compliance with service level agreements (SLAs). Coordinate with vendors for issue resolution and service improvements.
• Reporting: Prepare and present regular reports on customer service metrics, billing accuracy, and vendor performance to management.
• Process Improvement: Continuously identify opportunities to improve operational efficiency, customer satisfaction, and internal workflows.
• Database Management: Manage and update customer and vendor databases, ensuring accuracy and security of data.
• Compliance: Ensure all activities comply with legal and company policies, particularly in data protection and privacy.
  
  Requirements
• Nitec or Diploma in Business Administration, IT or related fields
• At least 1 year of experience in an administrative role, preferably within an MSP or IT services environment.

Responsibilities

• Setting up Microsoft SharePoint 2019 in high availability, multi-server roles and multi-tier environment, installing and configuring large server farm topologies in AWS/Azure.
• Performing maintenance of the SharePoint platform, servers, and intranet.
• Troubleshooting and resolving SharePoint issues or malfunctions.
• Installing, configuring, maintaining, upgrading and managing a SharePoint Server or a Farm.
• Keeping up to date with SharePoint developments and performing version updates and upgrades.
• Performing the necessary procedures and regular tasks (daily/weekly/monthly) to ensure the effective and efficient operations management of the SharePoint Server Farms.
• Highlighting and proposing fixes for any issues detected from the SharePoint Server Farms’ health check exercise.
• Assessing the impact and support the installation of related software components and/or configuration changes to all application systems hosted in the SharePoint Server Farms.
• Installing the relevant updates and releases and test to ensure successful operation of all the relevant applications in both staging and production environments.
• Applying patches, service packs, and infrastructure updates
• Providing overall technical architecture and plan all SharePoint platform related systems; working with architects to rationalize the technical design and ensure the solution work well with the government infrastructure, policies, standards, and security requirements.
• Preparing and updating Technical Requirements Specifications.

Qualifications and Requirements

• Bachelor’s Degree in Computer Science, Information Technology or other relevant qualifications.
• Minimum 6 years’ experience in software delivery for sizeable transformational or digitalization projects.
• Should have 4-8 years of hands-on experience administering SharePoint farm
• In-depth understanding of the capabilities of Microsoft SharePoint Server 2013, 2016 and 2019.
• Extensive experience of SharePoint 2013/2016/2019 Installation and configuration.
• Comprehensive experience and knowledge of SharePoint 2013/2016/2019 migration.
• Hands-on experience with deployment of enterprise-level portals and collaboration solutions on SharePoint platform.
• Hands-on experience in Internet Information Server, Active Directory, ADFS, SharePoint Online, Access Service, Timer Jobs.
• Certifications for AWS Solutions Architect and DevOps Engineer will be highly considered.
• Strong understanding of what can be done using OOTB features in SharePoint.
• Strong SQL experience including SharePoint Database specific maintenance jobs.
• Hands-on Experience with PowerShell and scripted automation.
• Knowledge of architectural design, management and troubleshooting with a focus on planning, deploying and supporting enterprise SharePoint implementations.
• English-speaking with good communication and teamwork skills.
• Ability to work effectively with customer and team members.
• Ability to work within fast-paced agile development environment.
• Candidates with extensive experience, excellent communication skills and good certifications will be considered for Senior and Lead positions.

NOTICE

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Consequences of Not Providing Personal Data for Transaction/Service/Application

Please be noted that should you not consent and provide us with the relevant personal data to fulfil the “Purposes” of collection, use and disclosure of your personal data by Decision Science Agency Pte Ltd, it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.

You may refer to and access our website https://www.decision-science.com/ for more information.

We are seeking a skilled and detail-oriented Patent Secretary to join our team. The ideal candidate will have experience working in a legal or intellectual property setting, with a strong understanding of patent processes and procedures. As a Patent Secretary, you will play a crucial role in supporting our patent attorneys in their day-to-day operations.

Responsibilities:

1. Handle electronic online filings for patent prosecution formalities and ensure timely filing with IPOS.

2. Coordinate communication between attorneys, clients, and foreign associates regarding patent filings, deadlines, and other matters. Respond promptly to inquiries and requests for information.

3. Assist with billing, and invoicing activities. Provide secretarial and administrative support to Patent Attorneys.

4. Handle confidential and sensitive information with discretion and integrity, adhering to ethical and professional standards.

5. Covering other secretarial and/or administrative functions when required.

Requirements:

- GCE ‘A’ with Private Secretary Certificate, Diploma holder or Bachelor’s degree.

- Previous experience as a legal secretary, patent secretary, or similar role in a law firm or intellectual property setting preferred but not essential.

- Knowledge of patent prosecution procedure and IPOS digital hub system a plus.

- Proficiency in Microsoft Office Suite.

- Good written / verbal communication and interpersonal skills.

- Strong organizational and multitasking abilities, with a keen eye for detail.

- Ability to work independently and collaboratively in a fast-paced environment with tight deadlines.

• Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
• Working Location: Cantonment Rd
• Salary Range: $3000-$3500

Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Requirement:

• Relevant Experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C727

· At least 2 years’ experience in Conveyancing.

· Preferably familiar with handling HDB, private resale and/or BUC transactions.

· Must have good command of spoken and written English.

· Good work attitude with initiative, good interpersonal and communication skills.

· Able to work independently as well as in a team and under pressure in a fast-paced environment.

· Meticulous and well organized.

Job Responsibilities:

• Manage and organize office documents, files, and records
• Handle incoming and outgoing correspondence, including emails and phone calls
• Assist with scheduling appointments and meetings
• Assist with data entry and database management
• Provide general administrative support to team members as required
• Coordinate with external vendors and service providers

Requirements:

• Minimm 2 years of experience in an administrative role or related field preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Attention to detail and accuracy in work
• Ability to prioritize tasks and manage multiple deadlines

Project Administrator

Working days: 5 days + Alternate half Saturday
Working hour: 8:30am - 6pm
Salary: $2300 - $2500
Office Location: Near Ubi / MacPherson

Responsibilities:

• Provide administrative support to line of business and projects
• Assist in prepare audit/tender documents preparation and submission.
• Assist in permits and licenses application with relevant authorities.
• Monitor and track inward and outward project submissions.
• Liaise with clients, supplier, subcontractor and relevant parties. *site meeting
• Assist in permits and licenses application with relevant authorities.
• Communicate and work closely with project team.
• Work closely with Director
• Undertake any other ad-hoc projects/duties assigned

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

About the role:

Incident Management

• Process Incident tickets and provide quality updates , communication/ notification to the customers
• Manage the incident bridge

Documentation and Processing

• Ensures timely and accurate input of access information into the system
• Processes inbound requests from internal stakeholders and IBX sites
• Dispatches Service requests,trouble and alarm tickets

Technical Expertise :

• Builds familiarity with BMS System and basic Datacentre Infrastructure.
• Has knowledge on Service Management framework and tools
• Has working knowledge of Security and Operations best practices

Systems Support and Maintainance

• Process Inbound alerts from essential systems and network elements
• Provide timely response to all IBX related Alarms
• Processes Site Maintainance and Outage notifications

Problem Solving

• Ability to identify and resolve or report a detected problem
• Escalates trouble cases and emergencies as needed to leand and or management personnel.

EA License Number : 11C4879

Duration: Immediate - September 2024 - Cover maternity leave, person going on 31/5/24. (Urgent!)

Next week interview

MUST HAVE – Strong in English proficiency as the contractor need to read and review Grants applications, criteria, guidelines to process.

Job Description:

• Provide administration assistance to the department for pre- and post-award stage of competitive grants awarded by local and overseas funding agencies
• Assist the team in reviewing and submitting grant proposals, and the various supporting documents
• Administrative support for the review of grant annual, mid-term and final progress reports
• Supportive role in obtaining clarifications on grant policies and guidelines to ensure compliance, and to liaise with grantor, HR and finance on account creation, submission of funding claims, budget projections, utilisation, and various variation requests
• Work closely with legal office and partner institutions to establish research collaboration agreements
• Prepare ad-hoc grant reporting to HQ or management, as required

Requirements:

• Undergrads on term break
• Knowledge of Microsoft office, words/excel/teams
• Pleasant personality with good communication skills

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

• Salary: $ 2200 to $2400
• Address: Pandan Loop (Clementi)
  Before Probation: 5.5days (8am to 12pm – Saturday)
  
  After Probation: 5 days (Mon-Fri)
• Working Hours: 8am to 5pm (Weekdays)

Required to work half-days on alternate saturdays (Will be granted half-day off-in-lieu on weekday in following week e.g. Monday to Friday)

Responsibility:

• Order taking, key in invoices, email SOA
• General Admin Duties
• Co-ordinating Sales / Logistics
• Other Ad-Hoc Duties

Requirements:

• With relevant experience.

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Description & Requirements

· Attend to walk-in applicants applying for loans, including working with business

partners and tapping on external resources for referral of loan cases

· Ensure the eligibility of all loan applicants to proceed with loans and evaluate how

creditworthy or not the applicant might be based on their history and current finances

before recommending them for approval.

· Timely processing of bilateral and syndication loan drawdown, rollover, rate fixing,

billing, repayment, and facility fee collection.

· Support remittance and deposit placement functions.

· Perform AML screening as well as pre & post-transactional handling.

· Timely and proper response to internal/external stakeholder inquiries and on

matters relating to the services provided by the Branch.

· Maintain proper records of all loan files.

· Perform daily reconciliation, audit confirmation, management, and regulatory

reporting.

Job Requirements

· Strong working knowledge of back-office operations

· Working understanding of regulations, industry guidelines, and best practices.

· Knowledge of AML & Terrorist Financing as well as Operational Risk issues.

· Meticulous and good problem-solving skills.

· Preferably with tertiary education with at least 5 years of relevant working

experience in Loan Sales / Operations.

• Basic knowledge on how to use website
• Able to communicate with customers and sell products.
• Issue customer invoice, data entry, filing and other general admin duties, i.e. answering phone calls, etc
• Liase with suppliers for ordering, quotation and others matters.
• Responsible with work and able to help with ad-hoc duties given

Company Overview

Clarksons is the world’s leading provider of integrated shipping and offshore services, bringing our connections and experience to an international client base. Our intelligence adds value by enabling clients to make more efficient and informed decisions. Our global reach, local knowledge and expertise is what makes us unique.

To understand more about day-to-day life at Clarksons, and what you can expect from us as an employer, visit us at www.clarksons.com.

What you will be doing

• Perform general administrative duties, including filing, data entry, photocopying and scanning of documents
• Prepare, organize and store information in paper and digital form
• Provide support to the accounting team whenever required
• Other ad-hoc duties as assigned

What we are looking for

Key Attributes

• Diploma Holder
• Excellent data entry skills
• Excellent communication skills in English
• Strong team player
• Flexible and positive attitude
• Well-organised and strong attention to detail
• Able to multi-task and work quickly and accurately
• Good time management skills
• Able to start work immediately
• Proficient in Microsoft Office
• Fluency in Mandarin is required

Only Singaporean citizens and PRs will be considered.

Fresh Diploma holders with limited work experience are welcome to apply.

This is a 4 days/week part-time contract (12months, renewable) position.

Policies & Procedures

• Establish and ensure effective implementation & adherence of Branch’s Policies & Procedures related to Procurement, Record retention, premises security, Vendor Management, Outsourcing
• Ensure effective coordination with all departments with regards to overall General Administration Department (GAD) function in order to achieve better operational service for both external and internal parties
• Coordination with Head Office’s GAD on country specific Management Information system (MIS), data gathering and submission of reports to HBL HO GAD and regulators

Premises Maintenance

• Act as the central coordinator for branch maintenance activities and deliver best solutions within given time period in order to ensure better working/ office environment for the staff. This includes daily office maintenance and other general administration related tasks

Other Assignment

• Oversee office administration such as company car and related expenses claims, fire drill and pantry management
• Provideback-up support to HR Department and Management office

Who We Are

Dr OM & Associates is a clinic founded by Dr Oberdan Marianetti, a qualified psychologist and clinical sexologist, a certified Wim Hof Method instructor, and an Oxygen Advantage instructor. He integrates his knowledge, skills and experiences in a variety of business activities that include:

· Leading a full-time clinical practice as a psychotherapist

· Directing a range of wellness retreats

· Coaching Wim Hof Method techniques

· Coaching Oxygen Advantage techniques

· And several additional projects that he is passionate about

All his business activities and projects are designed, led and executed based on the core principles that define his professional identity foundation, which can be summarised as follows:

PURPOSE

To alleviate unnecessary suffering for all.

VISION

To create a world where mental and physical health co-exist as complementing therapies and priorities.

MISSION

To help people reconnect to their innate power.

VALUES

Care, Love and Respect

Job Brief

Are you looking for a new challenge and an opportunity to showcase your skills and advance your career?

If you are empathic, ambitious, a skilled problem-solver and have excellent organization and time management skills, able to manage complexity and remain focused, we have the perfect job for you!

We are looking for a responsible Receptionist to provide personalized support in a well-organized and timely manner to support the clinic in all its daily activities.

It is important that a Receptionist has great interpersonal skills, is well-presented and professional.

What You’ll Do

RECEPTION

Meet & greet clients who visit the clinic

Meet & greet suppliers and other service delivery people

Office upkeep

ADMIN

Manage clients’ queries via email or phone

Coordinate clients flow for face-to-face or online sessions

Liaise with vendors for office supplies

Manage Director’s travel arrangements

Manage documents and files

Manage office inventory

Process company correspondence

PROJECTS

Carry out specific projects or tasks as instructed by the Director

Conduct or prepare any research that the Director may require

Coordinate project strategies, timelines and resources

Create documents, presentations or spreadsheets as required by Director

Any other duties as may reasonably be required by the Director

What You’ll Bring With You

ATTITUDES

Assists others who are in need of help

Enjoys having a set schedule

Enjoys helping and contributing to the happiness of other people

Finishes important tasks right away

Focuses on tackling new challenges

Happy to think about abstract concepts

Open to trying new things

Pays attention to detail

Spends time preparing

QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree preferred

Previous client services experience preferred

Previous receptionist experience of 3+ years would be considered an advantage

Previous office manager experience of 3+ years would be considered an advantage

Preferred Skills

ANALYTICAL

Ability to research and gather data

Ability to process complexity and derive synthesis

Ability to resolve problems creatively and effectively

COMMUNICATION

Ability to listen fully and execute accordingly

Ability to skilfully give and receive feedback

Ability to openly and honestly speak to express own views and thoughts

Communicating in a concise and precise manner

Excellent verbal and written proficiency in the English language

CLIENT SERVICES

Ability to skilfully assert their thoughts and persuade

Ability to interact with all clients

Ability to deal with sensitive information with discretion and maintain confidentiality

INFORMATION TECHNOLOGY

Basic understanding of social media

Proficient use of Microsoft Excel, Word and PowerPoint

ORGANISATIONAL

Able to coordinate, organise and plan multiple tasks and projects

Efficient in the use of all resources

Exceptional time management

Experienced in prioritising multiple concurrent tasks

Additional Notes

· Contract: 1-year full-time, with option to convert to permanent

· Salary Range: $2,500 - 3,000 per month, depending on experience

· Working hours: Monday to Friday, from 9:30am to 6:30pm, with 1 hour lunch and 2x 15 minutes breaks

· Location: Office-based in Singapore, Chinatown

· Paid annual leave after first 3 months: 14 days pro-rated, plus public holidays

· Probation period: 3 months

5 days, 9am- 6pm

Salary: $3000 -$4500

Address: Robinson Road (Shenton Way)

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Position title : Accounts cum Admin

Location: Tagore Lane

Working Days: 5 days

Working hours : 9am - 6pm

Salary : Up to $2500

Requirement

• Minimum Diploma holder
• Preferably min 1-year relevant experience ; Accounting knowledge and good at administrative work
• Able to start work at short notice

Job Scope

• Handle simple accounting
• Data entries and financial records
• Monitor payment receive/payout
• Issue GST Invoice
• General insurance administrative support and ad hoc tasks as assigned

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Descriptions:

• Recruitment in implementing effective sourcing
• Conduct interviews and select the right candidates.
• Update and maintain employees' data in the HR system
• Well-verse of MOM work passes applications, cancellation, and appeal matters.
• Admin e.g.developing and explaining fair HR policies and ensure employee understand and comply with them
• Managing employee grievances etc.
• Clearance of Withholding Tax and Employee Income Tax
• Well verse of funds and claims
• Payroll process
• Training e.g assessing employees' needs for training and coordination, learning, and development initiative for all employees.
• Ensure the validity of the correct licenses (SFA licences, Liquor licenses, etc)
• Admin support for operations
• Office administration

Job Requirements:

• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma in Human Resource Management or equivalent.
• Required language(s): English & Mandarin to be able communicate with different background of employees
• At least 2 Years (s) of working experience in the related field is required for this position.
• Required Skill(s): Recruitment, Payroll, HR Policies, Training, Employment Act.
• Preferably Junior Executive specialized in Human Resources or equivalent.
• Preferably those who are familiar with Food/Beverage/Restaurant Service or equivalent.

• Demonstrate a high degree of professionalism, initiative and independence to support office administrative and clerical needs.
• Establish and maintain and effective working relationships with all staff and officials including external stakeholders. Eg vendors, service provider or suppliers
• Provide receptionist support. Greeting Visitors & accepting deliveries (Fedex, UPS, DHL, Fastrek & Others). Send/receive samples from customer/distributors/product lines etc
• Supervise maintenance / Contractor visits. Make sure their job is done & sign the Job Sheet by respective vendor
• Supervise the ISS contract cleaners routine works and time schedule Office facilities upkeep: Lights, aircon, water pump, potted plants, sanitiser dispensers - Make sure all are in order, clean & working properly (Contractors: THK, Island Landscape, Rentokil)
• Check inventory of office equipment/supplies/stationeries, adhoc purchases (e.g. hampers, wreath, etc) pantry & first aid supplies and attend to general requests from Staffs. Eg: Stationery request, Tissue box & other misc requests
• Cubicles keys - update list of spare keys for all cubicles
• Set up meetings as needed (send out meeting invites, prepare meeting logistics, booking of conference calls/meeting rooms, take action items/notes from the meeting, etc), preparation of materials and refreshment for meetings as appropriate, including lunch/dinner recommendations and bookings for key customers/guests. (quarterly reviews)
• Execute travel arrangement for office staff as needed
• Supports Functional Group Orientation schedule and logistics needs for new hires
• Logistics support/execution learning and development events (internal, external and major meeting)
• Receive, sort/screen and track all incoming correspondence including faxes, postal mail and e-mail. Categorize and prioritize responses as needed.
• Add to and maintain an accurate business (office supplier vendor) contact database.
• Must maintain proper filing system and maintain up to date files and knowledge of all current activities.
• Maintain comprehensive understanding of company policies, procedures, and methods of operation to effectively and efficiently conduct duties and responsibilities.
• Performing other related duties as assigned by supervisor (e.g. Printing/distribution of spot award cert, distribution/tracking IRA vouchers, QWL, logistics needs for new hires, etc)

Requirements:

• 1 to 3 years of admin experience required

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Clinic Admin / Clinic Assistant

Salary Range: $2,200 - $3,000
Working Hour: Mon to Fri 8.30am to 5.30pm, Sat 8.30am to 12.30pm
Working Location: Near to Boon Keng MRT

Job Description

• Registration of patients & ensure accuracy of clinical data entry into system
• Dispensing of medication according to doctor's prescription
• Assist in other Ad-hoc & general administrative duties

Requirement:

• Minimum 1-year relevant experience is preferred.
• Computer literacy with Microsoft Office skills

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Job Role

HD Admin Support

Contract Period: (June 2024 to Nov 2024)

Work Location - 81 Kim keat Road (NKF HQ)

Main Responsibilities

• Process HD Admission documents
• Data entry for HD applications
• Scheduling of clinic and orientation appointments
• Ensure patients’ database is updated in a timely manner
• Assisting in the operations of Admission Clinic and Patient Orientation
• Generating and validating of basic reports
• Prepare letters via system or MS words for mailing
• Scanning and printing of office documents
• Ensure files are kept in order
• Contribute and ensure that the department meet its KPIs
• Ad-hoc administrative duties

Qualification (Related Field)

• At least a Diploma and/or with relevant working experience

Experience

• Preferably experience in healthcare industry

Soft Skills

• Team player
• IT savvy
• Able to work independently.
• Fluent in Mandarin or Malay as the role involves direct communication with our patients.
• Comfortable to work with patients.

Objective of Role:

To provide efficient secretarial and administrative support, ensuring smooth operations and effective communication within the organization. Responsibilities include managing schedules, coordinating events, handling correspondence, and assisting Directors/General Manager in various tasks.

Duties and Responsibilities:

• Coordinate meetings, conference calls, events, and appointments for Directors/General Manager. This includes making reservations and managing their calendars effectively.
• Act as a liaison between Directors/General Manager and internal/external stakeholders, facilitating communication and coordination as necessary.
• Arrange and organize meetings, ensuring all logistics are in place. Take minutes, follow up on actions, and communicate with relevant personnel.
• Provide full spectrum of personal assistant support by ensuring meetings are properly arranged and organised.
• Handle all correspondences, calls, minutes of meetings, taking messages, following up action, Private and Confidential assignments, run personal errands and other administrative tasks.
• Set reminders for important tasks, appointments, and deadlines, ensuring timely completion of assignments.
• Handle all duties with utmost discretion, maintaining high levels of confidentiality with sensitive information.
• Forward or replying emails and correspondences as necessary.
• Maintain effective filing and data storage systems, including emails, for easy retrieval of information.
• Ensure tasks assigned by the Directors/General Manager are met.
• Plan and organise Company events such as CNY, Annual Dinner, Company Incentive Trip and other festive activities (7th Month Prayer) with HR Dept.
• Prepare corporate gift for festivals such as Mid-Autumn Festival, Christmas and CNY, etc.
• Manage corporate and personal vehicles, including buying/selling, insurance renewal and road tax.
• Perform other duties as assigned by Directors/General Manager.

Travel Arrangements:

• Assist in arranging travel for Directors/General Manager, including booking air tickets, hotel accommodations, and handling other travel-related tasks.
• Arrange complex and detailed travel plans and itineraries.
• Take notes and minutes during meetings, ensuring accurate documentation and follow-up on action items.
• Perform any other administrative tasks as required by Directors/General Manager to support the smooth functioning of the organization.

Requirements:

• ‘A’ Level, Diploma / Degree in any discipline
• Minimum 2 years of experience in a similar role.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Willingness to travel for business trips.
• Proficient in both English and Chinese, with the ability to read and write fluently in both languages.
• Ability to take accurate notes and prepare meeting minutes in both English and Chinese.
• Excellent communication skills, both verbal and written, with great interpersonal skills.
• Technologically savvy and resourceful.
• Strong time management, organizational, multitasking, and prioritization skills.
• Proactive and detail-oriented with problem-solving abilities.
• Demonstrated ability to engage employees at different levels.
• Team player with a commitment to maintaining professionalism, integrity, and discretion, particularly when handling confidential matters.

· MNC in Raffles Place

· 6 months contract with benefits and completion bonus (subject to renewal)

· Salary up to $4000

Responsibilities

· To provide support in the administration department and in ensuring a smooth running of the office and contributes in driving sustainable growth.

· Update and Maintain the APPEC Meeting Schedule

· Prepare materials as needed for Internal Board Meeting  Preparing, organising and storing information in paper and digital form

· Update Incoming and Outgoing courier in the tracker

· Assist with Formula One Event

· Update and Check Procurement Tracker for expiring Contracts

· Update and maintain Subscriptions Tracker

· Update and Maintain Traveller’s List (Membership number)  During APPEC week to be stationed at Hotel to assist with daily meetings  During Formular 1 week to assist on Executive Services Role and work closely with Office Manager to plan VIP Event in the Office, external Reception and any other ad hoc duties assigned

Requirements:

· High school diploma; BSc/BA in office administration or relevant field is preferred.

· Proven administration or assistant experience

· Knowledge of office management systems and procedures

· Attention to detail and problem solving skills

· Strong organizational and planning skills

· Proficient in MS Office

· Good time management, attention to details and adaptable

· The ability to start immediately will have a distinct advantage

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to [email protected]

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 50 Raffles Place, #19-12, Singapore Land Tower, Singapore 048623

Tel: 6950 9748

http://www.peopleprofilers.com

[email protected]

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376

Job Scope:

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Skills/Qualifications:

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Responsibilities

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Requirements

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)