Total 1,004 Administrative / Clerical job vacancies in Changi Road, Singapore

Order Management Specialist (12-months contract, Renewable)

The Role:

• Supporting role in the Customer Operations department.
• Managing customer order activity throughout order fulfilment cycle.
• This role will require working with team members in North America, Asia and Europe. The business analyst will have an affinity for working with different cultures and be flexible on working hours.
• Managing the data quality of electronic sales order transactions
• Ensure accurate data entry of customer master records and manual data entry of new sales orders and change orders. The specialist responds to internal department by researching order status for purchase orders and sales orders within the Order Management system.
• Competent in SAP S/4HANA Enterprise System to enter manual sales orders into SAP Order Management system.

Job Requirements:

• Expertise in execution of transactions in the Order Management module in SAP S/4HANAEnterprise System Flori Apps platform
• Understanding of Order Management, Pricing, Logistics and Trade Compliance processes
• Ability to quickly learn to accurately execute order entry processes from written standard operating procedure documentation.
• Excellent communication skill
• Proficient in using Microsoft Outlook, SharePoint, Teams, Excel, and Word

✅ 8.15am - 5.30pm

✅ UP $2500

✅ Boon Lay/ Tuas

Responsibilities:

• Manage Contractor for equipment placement and refurbishment
• Raise for all required spared parts
• Arrange asset tags for all new incoming equipment
• Perform goods receiving records for new incoming shipment
• Issue spare parts to technicians and contractors

Requirements:

• Minimum Diploma or Above
• Minimum 1 year of experience in Logistic field

You may “Using Apply Now Button” to send in your updated resume

For more information, please reach us at 9138 5316

*Only shortlisted candidates would be notified*

Choek Wei Qi Joel

Registration Number: R1877109

Workstone Pte Ltd

EA License Number:19C9998

Job Description & Requirements

Key Responsibilities:

• Provide admin support in training and material preparations and other logistics purposes.
• Assist in training, marketing, and execution of both physical and virtual training events (e.g., webinars, talks and workshops)
• Assist in managing training calendar to ensure all training programmes are running smoothly and timely.
• Coordination of all course registrations and enrolments.
• Assist in handling trainers, clients, and end-users’ feedback, enquires, and correspondences.
• Provide support in answering incoming calls, appointment bookings, and administrative supports whenever is needed.
• Ad hoc admin support whenever requested by the Executive Director.

Requirements:

• GCE “O” Level and above
• At least 3 years in a similar role, experience in a charity is advantageous.
• Good communication and interpersonal skills.
• Customer-focused.
• A good team player.
• Proficient in IT-related troubleshooting, and Microsoft Office applications, especially Excel, PowerPoint, and Outlook.
• Able to multi-task and be flexible to cover front-desk duties.

* Note: Only shortlisted candidates will be notified.

About The Company

Our client is a leading software provider across the region. With offices across the globe, they aim to aid businesses in their digital transformation journey through cutting-edge technology products. As business activities continue to pick up, they are currently seeking an Administrative Specialist to join their team.

Your Future Role:

Reception

• To be the first point of contact for all visitors, calls/faxes and to redirect calls to the relevant departments
• To manage the company post, ensuring that all post is collected daily and on time, special/recorded delivery items are sent correctly
• Procure postal and courier services as and when required

Travel Desk

• Book travel arrangements including flights, train tickets, hotels, rental cars etc. for local and international staff
• Coordinate multi-day itineraries and travel arrangements for international staff, liase with their department and act as first point for the visitor
• Book travel arrangements for clients and candidates (internal interviews)

Office Administration

• To ensure the smooth running of the office.
• Ordering office stationery and other general office supplies (e.g. water, coffee) and equipment and ensuring supplies are kept at an optimum level.
• Update email groups, provide office related communications (e.g. parking, changes in office etc)
• Organize and coordinate internal events, like quarterly events and trainings
• Other administrative duties as required
• Liase with facility manager, e.g. regarding office lease paperwork, rental of parking spaces etc.
• Maintain lists for office keys, sim-cards, parking cards etc.
• To be responsible for facilities management including the organization/supervision of office maintenance, repair work and cleaning contractors.
• To be responsible for health and safety for the office, and fire evacuation procedures.

Finance

• Scanning local invoices, obtain approval and sending to SSC
• Archiving of invoices and expense reports
• AR collection support on case to case basis
• Support Finance team for all overdue invoices and credit issues.
• Ensure communication between cross-functional departments to ensure backlog invoices are paid or identify issues with customers

Sales Administration / Legal

• Support sales team with contract archiving (e.g. when physical copies need to stay in country) & ensure contracts are countersigned and copies sent to customer and stored in Contracts repository, depending on country organisation
• Support required levels of communication with other internal members to ensure orders are booked through to invoicing.
• Onboard Process for New Employees: Communication to all govt departments, ordering SW/HW Infrastructure, SIM Card, Health Insurance process, Access Keys, Stationery, together with HR

Requirements:

• At least 2 years relevant experience in business operations, administrative work and travel arrangements
• Excellent command of written and spoken English
• Knowledge and ability to use proficiently standard office computer software, including word processing, databases and spreadsheets
• Ability to demonstrate trust and confidentiality in the provision of administrative support
• Well-developed time management skills and the ability to prioritize

EA Licence: 17C8713

Preferably some experience in handling full range of conveyancing matters such as sales and purchases transactions, mortgages, refinancing and redemptions.

• Familiar with e-lodgment/e-stamping/STARS searches/litigation searches
• Able to prepare standard conveyancing documents
• Ideally with some HDB experiences
• Quick and accurate typing speed
• Conscientious and with an eye for detail
• 5-day work week
• Competitive remuneration

Interested applicants are to send their detailed resume, expected salary and date of availability by email - [email protected] .

[What you will be working on]

Responsibilities:-

• Coordinate learning journey with external organizations as well as internal staff to support the learning journey, providing pre-learning journey information, setting up the venue, seeking approval and arrangement of refreshments and monitoring the number of attendees etc.
• Handle administrative support tasks such as filing, document organization, and data entry.
• Oversee admin/logistic matters related to interns such as arrange interviews, presentations and collate timesheets for payment processing.
• Manage office space and ensure space is managed well for use by staff and students.

[What we are looking for]

Requirements:-

• Proficiency in Microsoft Office Suite (Powerpoint, Word and Excel).
• Strong organization skills with a keen eye for details.
• Excellent communication skills and interpersonal skills.
• Ability to work in a collaborative team environment.
• Candidate must be a team player as well as be able to work independently.

Closing date: 31 March 2024

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

Job Description:

• Accounting data entry, billing, and invoicing
• Accounts Payable/Receivable
• Follow up on debtor payment
• Assist with customer phone & email enquiry
• Filing of documents
• Knowledge in full set of Accounts added advantage

Job Requirements:

• Minimum 2 years of working experience preferred
• 5.5 day work week, alternate Saturday off

Job Description:

Pick up phone calls.

Filing jobscards into individual file.

Arrange mechanic & drivers schedule.

Send daily report to customer.

Requirements:

Must be punctual.

Willing to learn.

Able to take stress in working environment.

Be polite to customers.

Able to use microsoft word/excel.

Location at Changi

Job Description

1. Manage daily leave & attendance via time software, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance.
2. Processing monthly payroll for designated job sites including processing new hires, terminations, transfers, and promotions.
3. Reviewing and verifying source documents as well as investigating and correcting payroll discrepancies.
4. Ensure timely & accurate submissions in all government and related claims, e.g., levy Wavier, Childcare Leave, Maternity/Paternity Leave, NS makeup claims, income tax (IR21) matters etc.
5. Provide advice, information and support to department managers and employees on HR policy and Leave Balance, etc.
6. Maintain & regularly update the master database (personal file, personal database) of each employee.
7. Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.
8. Prepare employment contract, confirmation letter, increment, promotion and HR-related letters

Requirements

1. GCE 'A' level, diploma or higher in relevant discipline.
2. 1-2 years of relevant experience
3. Meticulous,pro-active, multi-tasking and able to work under tight timelines.
4. Proficient in computer application, i.e. Microsoft Office.

Additional Information

1. Working Location: Alps Ave
2. 5 working days
3. Company Transport pick up points: Bedok, Pasir Ris, Tampines, Punggol, Sengkang,

Interested applicant may click 'Apply' or via WhatsApp Recruitment Team: +65 97815157

Overview:

We are looking for a proactive and skilled Administrative and Marketing Specialist to join our team in Singapore. The ideal candidate will be able to effectively manage administrative duties while playing a key role in developing and implementing LinkedIn-based marketing strategies. This role is tailored for individuals who have a passion for social media marketing and are adept at fostering professional relationships online.

Responsibilities:

1. Administrative Duties:

• Oversee daily office operations, including organizing schedules, handling correspondence, and maintaining filing systems.
• Provide administrative support to the team, such as preparing documents and managing databases.
• Perform administration duties inclusive of management of stationery, purchase and maintenance of office equipment.
• Liaise with Government agencies relevant funding, grants applications, and claims.
• Any other ad-hoc duties as assigned.

2. Marketing Duties:

• Develop and implement a LinkedIn marketing strategy aligned with our brand's goals.
• Create engaging LinkedIn content, including posts, articles, and company updates to enhance brand visibility and engagement.
• Foster connections and interactions on LinkedIn to build a professional network and increase the company's reach.
• Analyze LinkedIn insights and metrics to refine strategies and report on performance.
• Collaborate with other marketing initiatives to ensure a cohesive online presence.
• Any other ad-hoc duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Proven experience in an administrative role; experience in social media or digital marketing, particularly LinkedIn, is highly preferred.
• Strong organizational, planning, and time-management skills.
• Excellent communication skills, both written and verbal, with a flair for professional social media communication.
• Proficiency in Microsoft Office Suite and LinkedIn analytics tools.
• Ability to work independently with minimal supervision and collaboratively in a team.
• Creative thinker with attention to detail and an understanding of branding principles.
• Familiarity with the global market, with a primary focus on Singapore and China, and understanding their respective business etiquettes.
• Ability to write and converse in English and Mandarin.

The Burnt Ends Restaurant Group is a hospitality company that has multiple restaurants in Singapore and internationally. Each of our restaurants focuses on woodfire barbecue and believes that there is magic that comes from cooking with wood. Our first restaurant Burnt Ends is the acclaimed one Michelin-starred restaurant including Worlds 50 Best and Asia 50 Best listed, followed by 2 Meatsmith locations in Singapore and multiple internationally.

We are looking for a stellar Junior Personal Assistant to support our chef owner and head of group operations. You will provide administrative support to the leadership by effectively and efficiently handling and managing administrative matters of and for the leadership, allowing them to focus on their main responsibility of driving the business. You are someone who strives in a fast-paced and collaborative environment with an exceptional team spirit.

What you’ll do

• Reports directly to and communicates with the Head of Group on all administrative matters.
• Plan, schedule and meetings, including travel arrangement (flight, accommodation, Visa etc.), reservations and set up for owner/leadership team.
• Support schedule, coordinate appointments for the owner/leadership team and assist in all meeting preparation which includes setting up conference calls across different time-zones.
• Preparation of expense reports, forms and communications for office financial reports and invoicing.
• Works closely and effectively with the key senior leadership and support on ad-hoc tasks.
• Any other ad-hoc tasks assigned from time to time.

Who you are

• High proficiency in Microsoft Office and Google drive
• Highly organized and flexible; resilient, mature and able to deal with stress and ambiguity.
• Demonstrated ability to resolve problems in a fundamentally sound manner.
• Team player with strong interpersonal, and collaboration skills
• You work well in a fast-paced environment and are a proactive self-starter with excellent communication in both verbal and written English.

In return, you will be provided with autonomy, a strong and supportive team environment, together with group discounts and benefits. If this sounds like the perfect role for you, we look forward to seeing your application!

Job Description:

We are seeking a proactive and detail-oriented Accounts & Admin Intern to join our team. As an intern, you will have the opportunity to gain hands-on experience in both accounting and administrative tasks, contributing to the smooth operation of our organization. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Responsibilities:

• Answer inquiries from customers, guests, and vendors promptly and professionally.
• Handle guest reservations and ensure all bookings are accurately recorded.
• Prepare invoices and customers' statements of accounts in a timely manner.
• Monitor online reviews and social media channels to identify any negative feedback and collaborate with the team for service recovery.
• Perform data-entry duties, including updating records and maintaining databases.
• Assist with other administrative tasks as needed, such as filing, scanning, and organizing documents.
• Collaborate with team members to support various projects and initiatives.

Requirements:

• Currently pursuing at least a diploma in Accounting, Finance, Business Administration, or a related field.
• Strong communication skills, both verbal and written.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• A positive attitude and willingness to learn.

Benefits:

• Hands-on experience in both accounting and administrative functions.
• Opportunity to work closely with experienced professionals.
• Exposure to various aspects of the hospitality industry.
• Potential for future employment opportunities based on performance.

How to Apply:

Please submit your resume and a brief cover letter outlining your interest in the Accounts & Admin Intern position. Include any relevant experience or skills that make you a strong candidate for this role. Applications can be sent to [email protected].

Part-time positions are available.

Nearest MRT: Harbourfront
Contract Duration: 12 Months

Working Hours: Monday – Thursday: 8.30am – 6pm, Friday: 8.30am – 5.30pm
Basic Salary: $17 per hour

Job Responsibilities:

· Provide administrative and secretariat support in office projects

· Provide grant and/or contract administration and payment support in office projects

· Support in ad-hoc projects as assigned

Job Requirements:

• Minimum Degree in any discipline (Healthcare & Life Sciences will be preferred)

• Proficient in Microsoft Office.

• Experience in grants administration work.

• Experience in Adobe Photoshop, Graphic Design, Video shooting is an added advantage.

• Must be able to commit 2 workdays up to 5 workdays a week.

We regret to inform that only shortlisted candidates will be notified. Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Senior Finance and Admin Manager

Job Description:

· Assist in preparation of full set of accounts; maintains all ledgers, journals and other accounting records of the company with full compliance to the group and Singapore regulatory financial reporting requirements and accounting standards

· Ensure all disbursements for staff claims are processed timely and accurately and are in compliance to company policies and regulations. Work closely with other functions to proactively manage and resolve payment issues

· Assist in preparing audit schedules; controlling compliance procedures, managing annual audit, liaise with external auditors

· Assist in corporate secretarial work

· Assist in HR and admin matters

· Monthly Intercompany billings and reconciliations

· Assist in cash management including funding requirements and managing cash flow

· Reconciles bank statements

· Experience in handle shipping and LC documentation and Knowledge of incoterms

· Prepare and submit monthly GST report, knowledge of VAT/GST and withholding tax is advantageous

· Develops and oversees the production of internal reporting formats/standards

· Assist in year-end audit

Job Requirements:

· Degree in Accounting, has at least 8 years’ accounting experience in trading industry

· A hands-on person with initiative, confident and able to communicate effectively with all levels

· Able to work independently with minimal supervision

· Competent in PC accounting software

· Proficiency in Microsoft Office, strong knowledge in excel and power B1 particularly in pivot and V-lookup is a must

· High sense of integrity, independent and meticulous

Other Information:

· 5 days’ work week : Mon - Fri: 8.30am - 5.30pm

· Permanent position

· Comprehensive Medical and hospitalisation, dental insurance

· AWS and Performance Bonus

· Yearly Increment

· Work location: City Hall area

· Company is using ERP system (training will be provided)

This is a permanent role where you will be part of a stable and leading organisation with regional exposure.

We will offer a competitive remuneration and a workplace culture that rewards excellence, we would like to invite interested applicants to email your details resume in MS Word format to: [email protected] and we regret only shortlisted candidate will be notified. All applicants will be treated with the strictest confidence.

Duties/Responsibilities:

• Performs the daily administrative workflow of the Food Services and Drinks divisions, maintaining efficiency and compliance with company policies.
• Assists Operations Managers with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares sales reports, headcount reports and coordinates staff meetings/trainings schedules.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office and outlet supplies inventory.
• Maintains records, documentation, and files.
• Performs other related duties as assigned.

Required Skills/Abilities:

• At least 2 years of experience in F&B Administration is required
• Excellent Excel skills
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.

Education and Experience:

• Diploma or equivalent required.
• At least three years of administrative and clerical experience required.

Responsibilities:

• Coordination of Annual or Bi-Annual screening (Drug Test, Audiometric, SATA, etc)

• Assist in ordering and issuance of uniforms/safety shoes/ PPE upon onboarding

• Submit e-invoices online and Issuance of Purchase Orders

• Coordinate with respective department on security clearance and access matters

• P-File update & Record – New Hires / Resignees

• Time Event –Closing dates, ETC manual time in/out recording and all other related

• To provide day-to-day support in broad-spectrum HR and Administrative functions

• To assist in the collation of employment documentation (e.g., contract, appraisals, letters)

• Providing guidance to staff on HR systems

• Work pass matters (New applications, renewals, cancellation)

• Maintenance of Company’s property – e.g., office/ computer equipment, communications infrastructure, car park allocations etc.

• Manage and order stationery supplies

• Data Entry, Filing, and Document Organisation

• Assist in the organizing of various company activities, team building, employee care, etc.

• Attend to HR queries from employees and escalate (if necessary)

• Any other ad-hoc duties as assigned

Requirements:

• Diploma/Certificate in Administrative or equivalent

• Minimum 2 years of experience as Administrative role

• Possess knowledge on Singapore Employment Act and MOM work pass requirements

• Result-oriented person who is organized, meticulous, resourceful, and with good problem-solving skills

• Good interpersonal and communication skills

• Positive approach to work with the ability to work independently and coordinate well across all levels in a fast-paced environment

• Computer literacy, adaptable, and a strong sense of commitment towards work

• Able to start immediately or on short notice will be an advantage

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Job Overview
The Accounts cum Admin plays a crucial role in supporting the operations of the organization by managing both financial and administrative tasks. This position requires a strong attention to detail, excellent organizational skills, and the ability to handle various responsibilities in a digital environment.

Roles & Responsibilities

1. Bookkeeping and Accounting:

Maintain accurate financial records using accounting software.
Process payments and Reconcile bank statements.
Accounts Receivable and Payable

2. General ad-hoc Administrative work

3. Communication:

Liaise with internal staff, accountant and auditor.
Provide timely and accurate information to management as needed.

4. Compliance:

Ensure compliance with financial regulations and company policies.
Assist in the preparation for audits and inspections.

4. Problem Solving:

Identify and resolve discrepancies in financial records.
Address administrative issues to ensure smooth day-to-day operations.

Qualifications

• GCE O' Level cert
• Proficiency in accounting softwares
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.

Preferred Skills

• Knowledge of relevant accounting principles and practices.
• Familiarity with administrative processes and procedures.
• Ability to work independently and collaboratively within a team.
• Strong problem-solving skills and a proactive approach to tasks.

Responsibilities

Prepare F&B outlet daily sales reports and other reports

Organize company documents into updated filing systems

Schedule in-house meetings

Distribute incoming emails

Manage office supplies for outlets

Any other ad-hoc tasks and duties assigned

Requirements

Have 1 year’s relevant work experience in admin role

Hands-on experience with MS Office

Ensure data entry input accuracy

Fast learner

Effective communication skills

Job description

1. To scan accounting documents and upload to PCloud.

2. You will be trained to sort accounting documents into various categories,

such as sales invoices, suppliers invoices, bank statements, petty cash vouchers,

and other cash receipts

3. To perform filing of documents to respective folders.

4. To download documents from PCloud into an accounting software.

5. To visit our clients' premises to do the above tasks.

6. To perform any other jobs that may be assigned to you.

Qualifications.

1. Completed secondary school education

2. Completed NS training.

3. Must be able to speak Mandarin and English

4. Must be able to write Mandarin and English

5. Willing to travel to clients' premises to work

6. Willing to carry a laptop and a portable scanner to clients' premises

Job Summary
You will work as part of a team to provide key operational and administrative support to the dept on the following:

Key Accountabilities / Responsibilities
1. Support and track submission of reports (including medical reports), identify cases of delays and to take timely follow up actions including updating of records in system.
2. Identify and monitor cases that require further reviews, take appropriate actions to identify and expedite cases that have experienced delays or lapses and/or to prevent delays
3. Accurate and timely processing of medical reports and related documents received.
4. Liaise with various internal and external parties for prompt follow up and resolution.
5. Manage cases for cessation and resumption of medical reviews, including managing the notifications.
6. Manage cases that require change of appointments with internal or external agencies
7. Manage cases of requests and appeals, reviewing the background details, engaging the requestor and relevant agencies, prepare submission and make recommendation to the relevant authorities for approval and all necessary follow up till satisfactory closure.
8. Assist to prepare report submissions and updates to management
9. Provide good customer service, respond promptly and appropriately to public queries.

Job Requirements

• Singaporean
• A team player with ability to deliver work in an accurate and timely manner.
• Good communication skills, both written and spoken English
• A quick learner, able to work independently.
• Good with Excel.

Qualification

Diploma graduate with at least 1 year working experience

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

1) Process claim application and reply to emails

2) Checks for disbursement

3) Exception handling and refunds

4) Attend to escalated enquiries on claims

5) Collation of data / information / statistics for regular reporting

6) Provide administrative support

7) Undertake additional tasks as assigned.

1) At least Diploma holder
2) 1 to 2 years of working experiences (preferably) in processing claims, disbursement and refund. Those with office or admin experience are welcome
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

1. Answer/ follow up on school matters via general line or via school mobile line in English and Chinese.

2. Handle general enquires

2. Assist in the day-to-day running of school operations.

3. Record/Data entry of students in the CMS system

4. Maintain school cleaning schedule and upkeep cleaners’ duty roster.

5. Arrange and conduct school tours.

6. Maintain and records of information.

Core Responsibilities:

1. Sales Administration Support

All administrative support required for Project Sales Team

- Handle incoming sales call/ emails and perform leads administration

- Sourcing for new leads from Tender Portals

- Create, compile and submit tender documents

- Assist in preparing quotations & proposal

All administrative support required for the Services Sales Team

- Preparation of maintenance contract renewal notice

- Preparation of services sales report to track renewal

2. Marketing Support

All administration support to the Marketing Team with key focus in sales-related activities

- Assist in developing marketing material

- Assist in marketing projects/ events

3. Other roles

- Supporting the Head of Operations and MD in all other administrative matters

- Buddy to the Administration Executive

- Assist to match supplier invoices with the necessary documents and key into the system

- Other ad-hoc duties as assigned

Job Specifications:

Education Qualification:

· Minimum Diploma in any discipline or A Level

Experience:

· Fresh Graduate or min 1 year of working experience or max 3 years working experience

· Knowledge of MS Office, Teams

· Able to work independently

· Able to start work immediately

Job Description & Requirements
The role of a Sales Support Executive / Coordinator / Admin is responsible for rendering all the after-sales support services to the customers. This includes processing of orders, preparing internal & external credit notes, payment collection, preparation of quotations, contracts, mailers, samples and coordination with other departments.

Specific Responsibilities
1. Responsible for taking customers’ orders via phone or email, input into system, print and sort the invoices.

2. Responsible to prepare internal & external credit notes.

3. Responsible for payment collection from customers.

4. Assist in the preparation of quotations / contracts / mailers / samples for sales team.

5. Assist point between customers and logistics department on all logistics matters.

6. Assist to check and coordinate on supply issues with warehouse, purchasing and production departments.

7. Maintain and replenish sales samples drawers.

8. Attend to office deliveries/mails as we do not have receptionist.

9. Assist in the preparation of the monthly report on sales performances to the management for sales performance evaluation when required.

10. Any other area of responsibilities that the company deems necessary.

Competency Requirements
1. GCE ‘O’ level.
2. NAV/Microsoft Dynamics 365 Business Central will be an added advantage.
3. Communication skills for coordination and customer service.

Working Hours
Monday - Friday : 8 30am - 5 45pm (1 Hour Break)
Saturday: 8 30am - 2 30pm (1 Saturday Shift Every 4 Weeks)

Job summary

1) Responsible for the day-to-day AR / AP operations of the company.

2) To work as part of the Accounts team.

Area of responsibilities

1) Responsible for the daily AR / AP operations.

2) Assist on auditing schedules and liaise with external auditors, company secretary and tax agents for company related matters.

3) Responsible for the reconciliation of the bank accounts (AR / AP).

4) Prepare Fixed Assets Schedule.

5) Ensure that all transactions are entered into Microsoft Dynamics 365 Business Central (BC) and filed timely and accurately (AR / AP).

6) Responsible for the payment receipt (AR).

7) Monitor Accounts Receivable (AR) ageing report and follow up actively on collections.

8) Assist in the preparation of the relevant collection reports (AR).

9) Assist in the preparation of the relevant payment reports (AR).

10) Prepare GST schedule. (AP)

11) Responsible for all payment matters, including petty cash (AP).

12) Responsible for reconciliation of suppliers’ SOA and prepare payment (AP).

13) Any other area of responsibilities that the company deems necessary.

Competency requirements

1) LCCI

2) Accounting background would be an added advantage.

3) NAV/Microsoft Dynamics 365 Business Central account module profiency would be an added advantage.

Working Hours
Monday - Friday : 8 30am - 5 45pm (1 Hour Break)
Saturday: 8 30am - 2 30pm (1 Saturday Shift Every 4 Weeks)