Total 1,404 Administrative / Clerical job vacancies in PAS-Wisma Geylang Serai

Admin

• Work on projects related to the Administration function.
• Maintaining office tidiness and liaising with office cleaner.
• Order and maintain the inventory for office supplies such as stationery, pantry items, production welfare items.
• Arrange and coordinate IT issues, repairs, maintenance, and renovations for the office when necessary.
• Provide administrative support on postal and courier services.
• Plan and provide support for company events and activities.
• Collect and distribute mails & documents.
• Updating of information inside Notion/SharePoint/OneNote. (i.e. SOP, Staff handbook, Staff Directory)
• Providing minutes for company meetings.
• Helping out with Finance related activities.

HR

• Posting Job recruitment on websites, liaising with candidates for interview appointments.
• Handle new and renewal of work passes for foreign staffs.
• Provide administrative support relating to employees and staff movement such as logistics for new hires and resignations.

Requirements:

• At least 1-2 years of working experience in administration.
• Proficient in English language.
• Proficient in MS Office (Words, Excel ).
• Possess good interpersonal and communication skills.
• Able to multi-task and work independently

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

The Administrative Manager is to supervise daily support operations of our company and plan the most efficient administrative procedures. You will work with a team of professionals to complete a range of administrative duties in the company.

The Administrative Manager will develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Specific Responsibilities

Individual to be involved in:

- Observe and improve company structure, and SOP .

- Serve as the lead point of contact for all customer account management matters.

- Facilitating communication throughout with company and clients

- Implement and execute company's policies.

- Oversee and improvise on company's daily operations

Technical Skills and Competencies

- Strong written and verbal communication skills and ability to communicate at all levels..

- Actively contribute to working groups.

- Strong project management, multitasking, and decision-making skills

Responsibility:

• Managing day to day front and back end retail operations
• General administrative duties
• Customer Relationship Management
• Good in problems solving
• Provide administrative support to the sales team

Requirement:

• Enthusiastic & pro-active, willing to take initiative and weave his/her way through complex organization structures.
• Ability to manage high volumes of data in an accurate and efficient manner, maintaining strict attention to detail.
• Ability to work in a fast pace environment
• Excellent interpersonal skills in managing networks with colleagues and stakeholders.
• Computer proficiency and good with MS excel and words
• Able to work late hours

Key Responsibilities including but not limited to :

Financial Tasks:

• Assist in managing accounts receivable and accounts payable processes, including invoicing, payment processing, and reconciliation.
• Liasing with customers and suppliers on invoicing and payment discrepancies
• Prepare and send SOA to customers and request for payment
• Creation and updating of customers and suppliers in SAP
• Prepare and process documents matching, payment, expenses reports (claims), and other financial documents.
• Assist in reconciling bank statements and resolving any discrepancies to ensure accurate financial reporting.
• Support the Accountant in month-end closing activities, including preparing journal entries and financial reports.
• Assist in preparing audit schedules and providing support during audits

Administrative Support:

• Provide general administrative assistance to the team, including documents sorting, office admin job and filings.
• Maintain and update office records, including important documents such as ISO records.
• Assist in liasing with external vendors with regards to building maintenance, etc

Requirements:

• Possess at least a Diploma in Finance/Accountancy, CAT, or equivalent
• Minimum 2-3 years of relevant experience
• Strong attention to detail and accuracy
• Ability to work effectively both independently and as part of a team
• Time management skills to prioritize task

Job Responsibilities:

• Address and promptly resolve customers' inquiries, feedback, and issues
• Coordinate with suppliers to place orders and ensure timely delivery of products
• Ensure customers' orders are effectively communicated to and fabricated by the production team
• Plan and efficiently manage the daily schedule for installation teams
• Maintain up-to-date monthly sales reports
• Schedule appointments with customers for the sales team
• Verify payment invoices for accuracy and process payments to suppliers

Requirements:

• Location: Ubi
• Ability to work effectively under pressure
• Immediate availability or short notice period
• Proficient in computer literacy and communication skills
• Strong negotiation and communication skills
• Willingness to learn and adapt

If you meet these requirements and are ready to contribute to a dynamic work environment, we welcome your application.

HR/Admin Officer, Building and Construction

Roles & Responsibilities:

Human Resource

Be Familiar with lcoal MOM regulations, employment act, experienced manage workers Work Permit and other worker related works.

Monthly/ad-hoc payroll and overtime calculation and submission

Monthly CPF submission

Annual Tax reporting/submission such as IR21 and IR8A

Foreign staff tax clearance

Management of Employee data in payroll system

Processing of annual salary increment and bonus data

Manage staff leave and update staff particulars

Monitor and update workers’ particulars and course participation and expiry date

Liaise with insurance company on workers’ matters

Liaise with dormitory operator and relevant government authorities

Act as the point of contact for employees' queries and requests regarding HR payroll issues

Posting of recruitment advertisement

Entry Approval Application, apply/renew worker’s work permit

Prepare Letter of Employment, confirmation letter, Warning letter and etc.

Able to multi-task, time-sensitive, attention to details, good communication skills

Assist with ad-hoc duties as assigned

Administrative:

1. General administrative task & support

2. License renewal & preparation of documents for submission

3. Assisting in Company Audit ISO

4. Coordinate HR projects and meetings

5. Produce and distribute correspondence memos, letters, faxes, and forms

6. Order office supplies

8. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

9. Perform administrative duties such as filing, copying, scanning etc.

10. Maintain workplace cleanliness

11. Monitor MOM updates on pandemic medical procedure requirement

12. Coordinate and provide support to company and team event

13. Arranging travel, accommodation, and visas upon request

14. Maintain contact lists

16. To perform other ad-hoc duties as assigned by superiors

Personal Attributes:

1. Able to meet stipulated time frames

2. Should be highly driven and independent; possess strong analytical, communication, and interpersonal skill

3. Excellent organizational skills and the ability to manage sensitive information confidentially

4. Adaptive person and able to multi-task

5. Positive working attitude and willingness to learn

6. Ability to prioritize work assignments among conflicting demands

7. Enjoy working in a team and with people

8. Adaptable to changes

9. Have a strong sense of responsibility

Others:

1. 5 days’ work

2. Able to work in a challenging environment,

3. Good team spirit, outgoing and positive mindset with can do attitude;

4. Professional HR and Admin business ethics.

Requirements:

Diploma/Degree in Business Management or Human Resources Management or equivalent

Minimum 3 years of experience in HR and Admin function in building and construction industry

Ability to prioritize tasks well and able to work independently.

Required to be time-sensitive, pay attention to details and has good communication skills

Proficient in Microsoft Office

Familiar with MOM regulations and HR practices

Job Highlights

• Positive Working Environment
• 5-day workweeks
• Interior Design Firm

Responsibilities:

· Support members of executive staff in general administration

· Update customer information to database

· Sorting and storing of files

· Support with data entry roles and handling of documentation

· Assist in day-to-day activities as required by the company

Requirements:

· Diploma or above in any field

· Entry level are welcome to apply

· Organized and good attention to details

· Proficient in Microsoft Office (Words, Excel and Power Point)

- computer literate

- prepare purchase orders

- match purchase order, delivery orders and invoice and prepare for invoicing

- ensure goods are delivered to site on time

- compare quotations of different goods and materials and equipment to be use for construction work

- arrange equipment and tools to be repaired and or serviced and maintenance

We are rubber stamps and Digital Printing services

Job scope:

Prepare Invoice

Prepare Basic artwork for rubber stamps (training provided)

Reply emails, answer calls

Monday-Friday

9.30am-6.30pm

$1800 - $2200

Verify and update supplier invoice, prepare and process payment to supplier

Processing of payments
Assist with billing and transactions
Updating and maintaining documentations
Assisting with audits, fact checks, and resolving discrepancies

Assist in financial year-end closing preparation and attend to auditor (annual audit)

Assisting in HR and Admin work, ad-hoc work as required

• Provide day-to-day support in board spectrum HR and administrative functions

• Proper maintenance of personal information

• Deal with employee requests regarding human resource issues, rules and regulation

• Liaise with government agencies when necessary

• Handling grievances, counselling and disciplinary inquiry to ensure progressive discipline

• Participate in MOM surveys

• Manage employee exit / resignation process

• Assist to liaise with recruitment agencies for various positions

• Assist in handling work pass applications, renewals and cancellations

• Assist in checking Monthly Payroll

• Perform other duties and responsibilities as assigned

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

We are currently looking to hire Applications Database Administrator. This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

Job Description

The APPS DBA will be responsible for database system administration and support. The DBA will be required to assist application team on databases system implementation, setup, maintenance, support and troubleshooting application database related issue for clients.

To provide effective and efficient delivery of infrastructure projects, services and database administration support to customers. Support development team on PL/SQL programs and Shell Scripting.

Primary Responsibilities

· Responsible to provide Oracle Database, MS SQL Server administration and support for projects/clients.

· Create database objects (tables, indexes, etc.)

· Write database procedures, functions, and triggers

· Assist developers with database activities

· Tune database queries

· Assist application team to troubleshoot application/database related issues. Manage and coordinate with vendors to provide database support for the customers.

· Create, document, and implement standards and/or complex modelling to monitor and enhance the capacity and performance of the database.

· Coordinating with customers and application project managers for database infrastructure implementation and setup as per application requirements.

· Responsible to plan, schedule, track and coordinate with project manager, application support for database system version upgrade and database server patches.

· Manage, design and implement database backup and recovery procedure for database recovery. Implement monitoring for database backup.

· Assist application team to troubleshoot application/database related issues. Manage and coordinate with vendors to provide database support for the customers.

· Provide SIT, UAT and Production database application installation, setup and support.

· Manage and configure the database backup and day to day operations.

Requirements

· 5+ years’ database administration experience of Oracle RDBMS & support on Solaris/Unix/Linux environment. Knowledge on managing Oracle Golden Gate & MS SQL Servers will be an advantage. Strong in PL/SQL.

· Experiences on Oracle databases troubleshooting and maintenance.

· Experience on database security hardening, monitoring and capacity planning.

· Ability to coordinate with customer, application project managers & vendors on database infrastructure setup and installation.

· Ability to work under pressure, meet tight deadlines and a commitment to maintain optimum database system availability for customer.

· Strong customer focus with emphasis on commitment to continuous improvement in database system availability and performance.

· Experiences on Oracle databases and Oracle Golden Gates troubleshooting and maintenance will be useful.

· Experiences in shell scripting

WHAT’S ON OFFER:

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to [email protected] Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS: Consultant Name :Jyotsana Madnani

Avensys Consulting Pte Ltd EA Licence 12C5759

Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' privacy policy.

RESPONSIBILITIES AND DUTIES：

• Provide site office administration.
• Maintains records documenting of stock and data entry.
• Other ad-hor administrative activities as required.
• With good proficiency in MS Office Excel and Word.
• Service-oriented and good interpersonal skills.
• Organized and with multi-task capability.

Job Requirements:

• Basic admin experience , able to handle clients request.
• Sometime needs to go site to collect document.
• Experience in relevant experience is better, freshman is also welcome.

whatsapp: 83990655

ACCOUNTS CUM ADMIN EXECUTIVE

- handle full sets of accounts

- using ACCPAC software

- handle human resource and related work

- at least 2 years working experience in construction companies

- liaise with company secretary, auditors and relevant authorities

- admin duties for managing company assets, building issues such as lift and company lorry

- handle staff & worker salary, remuneration, leave & other matters etc

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Description

1. Provide admin support to the operation and HR field.

2. Handling phone calls and email correspondence.

3. Prepare Purchase Orders and verify invoices.

4. Issue cheque, mailing, and filing of payment/cash vouchers.

5. Prepare monthly wages for workers.

6. Application/renewal/cancellation/replacement of Work Permit.

7. Handle foreign workers related matters such as Security bonds, OFWAS, PCP, booking of air tickets, etc.

8. Manage on-boarding & off-boarding processes for foreign workers.

9. Coordinate and manage foreign workers’ dormitory matters.

10. Handle worker training arrangements (core trade and other courses/licenses).

11. Manage worker attendance/leave/medical leave/OT record.

12. Ad-hoc duties as per assigned

Job Requirements

1. Able to speak and write in English and Mandarin.

2. Good verbal and written communication skills.

3. Positive working attitude and strong team player.

4. Proficient in MS Office and Excel.

5. Entry-level candidates with positive attitudes are welcome to apply.

Finance & Admin

Working hours: 5 days (9am-6pm)

Location: Ubi/ Tai Seng

Salary: $2,300 - $2,500

Job Description

• Create invoices & receipts for customer's orders

• Verification of payment received from customers

• Chasing of customer's outstanding payments

• Monthly book keeping of financial accounts

• Coordinating with sales/ & customer service for client's payment

• Monthly financial report & P&L

• Oversee the work performance of the Customer Service Executive. To cover duties when the staff is away

Job Requirement

• Have finance/ accounting experience in P&L, invoicing, book keeping etc.

• Min Diploma in finance/ accounting

• Able to work independently and detail-oriented person

All nationalities welcome

If you have what it takes, join our fast growing and dynamic team!

Responsibilities:

- Handle daily administrative duties such as data entry and filing

- Manage correspondences with key account

- Ensure accurate billing

Requirements:

- GCE O/N Level

- Outspoken and good communication skills

- Ability to work in a fast-paced environment

Benefits:

- 13th month AWS

- Performance bonus

- Medical Insurance coverage

- Dental/Optic allowance

Qualifications & Experience

Conversational English and Chinese speaking and written skills

Strong written and verbal communication skills

Proven experience as an administrative assistant or relevant role

Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and Google Drive (Google Sheets, Google Docs, Google Slides, etc.)

Excellent time management and organizational skills

Attention to detail and problem-solving skills

Ability to multi-task and prioritize tasks effectively

High secondary school or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus

Job Duties & Responsibilities

General and daily data entry works assigned by Managers and/or Directors

Assist to organise and schedule meetings with all relevant personnel

Prepare all relevant paperwork/documents required and attend meetings with Managers and/or Directors

Plan meetings and take detailed meeting minutes for all meetings

Prepare and distribute corresponding memos to relevant team members

Attend to all incoming calls /messages from subcontractors promptly

Attend to and follow through all inquiries via email and/or any messaging platforms applicable

Update and maintain office policies and procedures

Ensure smooth day-to-day operation of the office

Provide day to day administrative / backend support to all personnel (eg. Directors, Interior Designers, Managers, etc.)

Show initiative in providing ideas and solutions to improve workplace processes; as well as assist in any ad-hoc task that may be assigned

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and portfolio to [email protected] or contact at +65 9789 1977.

Only shortlisted candidates will be contacted

Job Highlights

• 5-day work week
• A competitive salary for the right candidate
• Performance bonus
• Fast expanding company with good prospects
• Attractive career progression opportunities

Responsibilities:

• Provide general admin support for office and projects
• Answering of phone calls and attend to walk-ins
• Arrange courier, update office inventory
• Process monthly expenses claims for staff
• Monthly project tracking and update
• Assist in ISO documentation
• Other ad-hoc administrative duties and human resources duties

Job Requirements

• Experience in the construction industry will be an advantage
• GCE O/N Level, ITE or Diploma or a related discipline
• Good Knowledge in Microsoft Office (Excel, Word, Power Point & Outlook)
• Highly organized and detail oriented.
• Ability to work independently, take initiative and set priorities.

Interested candidate, please state

· Previous employment & reason for leaving.

· Last drawn salary

· Expected salary

· Date of Availability

Name is WONG CHING HUI.

FIN Number is G2848556K.

She is an excellent emplotee and has been with us for 7 years. She is very positive and responsible in her work.

Her position in the company is an administrator, which includes customer services, ordering car spare parts and financial management.

Her work ethic has helped us gain many customer.

HR and Admin reports compilations

HR and Admin data management

Handle payroll for less than 10 headcount

Office administration

Employee recreation activities

Word, Excel and Powerpoint skills are required

Office location at Mountbattern Square, beside MRT station

Hybrid working arrangement is available

a) Updating database, data verification

b) Order material

c) Arranging the workers to attend training course.

d) Calculation of workers’ wages

e) Work injury case submission and following up

f) Any other duties when assigned

Job Requirements:
- Diploma / Degree holder
- At least 2 year related working experience
- Bilingual in English and Mandarin in order to communicate and engage with Mandarin speaking customers.

• Job Description & Requirements Handle and manage Accounts Receivables Function.
• Update and maintain accounting journals.
• Daily entry of receipts into the accounting system.
• Process staff expense claims.
• Ensure entries are charged to the correct account codes.
• Handle customers' queries on the daily financial transactional activities.
• Ensure timely and accurate report submission.
• Generate monthly accounts receivables report.
• Assist Finance Manager in other areas of accounting whenever necessary.
• Perform analysis of accounts, preparation of audit schedules etc
• Perform other ad-hoc duties when necessary.

To succeed in this role, you are likely to have the following attributes :

• Good knowledge of accounting and bookkeeping procedures.
• Ability to work under stress and tight reporting requirements.
• Possess strong analytical and problem-solving skills.
• Good communication and interpersonal skills.
• Strong sense of teamwork during peak period.
• Knowledge of MS Word and Excel is a must.
• Attention to detail, with an ability to spot numerical errors.