Total 4,459 Administrative / Clerical job vacancies in Raffles City, Central Singapore

Administrative Assistant

Salary range: $2000 - $3000
Work location: Sengkang
Working Days: 5.5 Days [Alternate Saturday]
Working Hours: 9am - 6pm // 9am - 1pm

Job Description:

• Job co-ordination and scheduling of work
• Preparing of quotation and invoices
• Liaise with external clients
• Ad-hoc duties as assigned

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Role:

Admin Manager (Customer Service / Up to $4500)

Interested applicants can send your resume to [email protected] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Office: Ang Mo Kio

Working days: 5.5 days (Alternate Saturday half day)

Basic: $3800 to $4500 (depends on experience)

Requirements:

Min Diploma in related studies

Min 3 - 5 years of admin managerial experience

Roles & Responsibilities

You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.

Reporting to Senior Admin Manager

To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.

Record / write minutes for Admin and Operations Monthly meeting.

Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.

Facilities Booking/ Permits

Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform

Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave

Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents

Assist in sustainability projects

Collating and submitting staff claims for transport, overtime and wellness benefits

Co-ordination of various certification documentation for internal and external audits

Summon offence notice on BES (By law carpark obstruction) till closure

Booking of Badminton court.

Cover PA during her absense for writing minutes, preparing GM documents

Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB

Feedback system / CFMS system support

Presentation at GM and HOD for admin related matters

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

Offer comprehensive support for a wide range of HR and Administration functions in Singapore, adept at efficiently and autonomously handling all administrative tasks.

Job Descriptions:

• Facilitate comprehensive support for Singapore HR functions, encompassing Recruitment & Selection, Benefits, Performance Management, HR Policies & Procedures etc.
• Prepare and consolidate documents, non-payroll related reports, and conduct data analysis.
• Oversee the annual review and renewal of insurance policies.
• Foster positive employee relationships among our Singapore-based staff, including the office culture enhancement, organization of office events and employee activities.
• Assist in processing claims for NS/Maternity/Childcare leave and training grants within government-mandated timeframes.
• Handle work pass and visa applications, whether they involve new applications, renewals, or cancellations.
• Maintain IT related license and provide office level ad hoc IT coordination.
• Coordinate with our cleaning vendor and manage day-to-day communication with office cleaners.
• Procure and manage office supplies, facilities, stationery, and miscellaneous items.
• Verify and process monthly payments, including seasonal parking and payments to IT vendors.
• Coordinate meeting logistics, manage visitor reception, and provide document binding support for management meetings.
• Administer the telephone switchboard and oversee the office entrance authorization system.
• Serve as the point of contact for coordination and liaison with the company secretary and solicitor for any necessary documents.
• EA Support

Job Requirements:

• Possess a degree or diploma in a related field such as HR, Business, Admin or its equivalent, along with a minimum of 2 years of relevant experience.
• Demonstrates excellent communication and coordination skills, coupled with efficiency and a strong execution capability.
• Proficient in Singapore's Employment Act and adept at handling confidential information discreetly.
• Highly skilled in utilizing MS Office applications.
• Fluent in both English and Chinese languages as this role requires to liaise with Chinese speaking stakeholders.
• Good at organizational skills, meticulous attention to detail, and the ability to handle multiple tasks in a fast-paced, dynamic environment.
• Proven track record of meeting tight deadlines, managing multiple projects simultaneously, and delivering results under pressure.

Role:

Admin Manager (Customer Service / Up to $4500)

Office: Ang Mo Kio

Working days: 5.5 days (Alternate Saturday half day)

Basic: $3800 to $4500 (depends on experience)

Requirements:

• Min Diploma in related studies
• Min 3 - 5 years of admin managerial experience

Roles & Responsibilities

• You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.
• Reporting to Senior Admin Manager
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during her absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Senior HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Manage full spectrum of General Human Resource matters
• Design and create learning resources, training materials and e-contents
• Implement and execute training plans and conduct trainings as well as post-training evaluations
• Handle internal talent acquisition and other recruitment related duties
• Administer work pass application, renewal and etc
• Ensure the organisation in complying with local relevant regulations
• Handle General Administrative Duties
• Provide support to the various departments
• Ad-hoc duties as assigned

Requirements:

• Minimum Diploma / Degree in Human Resource or Business - related fields
• Minimum 3 years of relevant experience
• Experience in Staffing / Recruitment industry will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Responsible for day to day purchasing operation.
• Create purchase requisitions and purchase orders for non-technical items.

Requirements:

• Diploma and above
• At least 1 years of working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Provide chauffeur service to Chairman and management staff as and when required.
• Assist in running errands when required.
• Ensure cleanliness and maintenance of vehicle.
• Perform other ad-hoc duties when assigned.

Requirements:

• N Level and above.
• Possess a class 3 driving license and able to drive luxury car.
• At least 2 years of relevant working experience with good driving records.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

The Paralegal / Sectary should generally have the following qualities.

(don’t worry if you do not possess some of them)

• Able to change direction and priorities on a moment’s notice
• Accomplished in the use of technology applications
• Ability to anticipate an attorney’s needs
• Build and maintain firm/client support
• Conduct legal research online and records searches
• Extremely organized and detail oriented
• Good logical problem solving skills
• Good listeners who have the ability to follow directions
• Maintain confidentiality
• Organize and simplify large amounts of information
• Patience with clients who have continual questions about their case
• Proof read and perform cite checks
• “Thick skin” mentality when it comes to abrupt lawyers with deadlines looming
• Time Management
• Work well independently and manage well under pressure
• Write clear and effective correspondence

Interested candidates kindly email to [email protected]

Job Description

Responsibilities

• Provide administrative support to Manager(s) including liaison with Clients and Business Associates;
• Scheduling of meetings/appointments, handling calls and answering request, etc.
• Perform general administrative duties including updating various records & replying to correspondence / mails / faxes / billings, etc.

Requirements

• Work in a fast-paced environment and be responsible
• No experience in this field is welcomed to join
• Working experience in law firm will be an added advantage.
• Excellent organisational, communication and interpersonal skills.
• Excellent Customer Service and problem-solving capabilities
• Ability to work proactively, independently and reliably under pressure
• Proficient in MS Office.

• Perform full spectrum of HR and administrative support.
• Handle work pass applications, renewal and cancellation of foreign workers and process claims of government grants such as maternity leave and childcare leave applications.
• Responsible for monthly processing and submission of payroll and reports.
• Review, enhance and maintain HR policies and procedures.

Requirements:

• Diploma in Human Resource Management or equivalent.
• At least 2 years of HR and admin experience in Logistics/Freight Forwarding industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Sales Admin Support

Working days: 5 days
Working hours: 8am-5.30pm (Mon-Thu), 8am-5pm (Fri)
Salary: $2000 - $2300 (If good exp can try higher)
Location: Kaki Bukit

Responsibilities:

• Providing administrative and documentation support to the sales team
• Read and understand orders – to ensure it can be fulfilled smoothly.
• To ensure orders are placed correctly and timely.
• Keep track the delivery status of orders regularly to avoid late penalty.
• Respond effectively and efficiently to customer’s inquiries.
• Follow up with factory about the delivery schedule, technical clarification and documentation
• Maintain & update filing and database system regularly – QTN / Sales
• Support day-to-day operations – Prepare Proforma Invoice, follow up deposit/advance payment, shipping instruction and shipping documents.
• Prepare and apply of Certificate of Origin
• Any other ad-hoc duties as required.

Requirements:

• Relevant working experience.

Lim Jun Yao

Reg No: R1989028

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Are you a qualified personal trainer with a passion to help others? Do you want to be part of a driven and motivated team? Do you want more flexibility in your daily schedule? If so, then Strength Clinic Academy is what you are looking for!

Strength Clinic Academy is a new physiotherapy & personal training centre in Singapore's central business district. "With a collective of over 20 years experience working in Singapore, we aim to create a centre that puts staff and clients at the heart of everything that we do."

We offer a base salary along with a great commission structure. We will also provide healthcare insurance and a professional course allowance.

If all that sounds like an ideal position for you, we would love to hear from you!

Please send a CV and brief introduction about yourself to sam@strengthclinicacademy.com.

Looking forward to hear from you!

Sam Brennan (Founder and Senior Physiotherapist)

Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Descriptions:

• Prepare, generate, and follow up on Proforma Invoices, Contracts of Sales, Sales Order Confirmations, Quotations, and other sales-related documents.
• Follow up with customers on product labels, ensuring label designs are approved before proceeding with printing.
• Consolidate and update Sales Forecasts and Sales Summaries.
• Assist the Business Support team in coordinating procurement activities.
• Coordinate with suppliers for the printing of product labels, leaflets, and other packaging materials.
• Communicate with regional offices regarding sales and marketing-related matters.
• Collaborate with various departments to fulfill customer orders.
• Coordinate exhibitions held locally or overseas.
• Source and coordinate diaries, calendars, table planners, and corporate gifts.
• Attend to visitors and arrange meetings.
• Coordinate travel arrangements, including hotel and flight bookings, visa applications, and submissions.
• Submit Double-Tax Deduction to IE Singapore.
• Distribute mails to Directors.
• Provide secretarial duties to Directors.
• Manage telephone enquiries and handle other ad-hoc duties as needed.
• Oversee the management of domain emails.

Job Requirements:

• Diploma or equivalent qualification.
• Certificate in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
• Minimum 1-2 years of experience in sales administration and coordination, an added advantage.

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Work from home
• Typically 1-2 hours a week, with the flexibility to add hours based on mutual agreement.

Job Responsibilities:

• Follow up with internal clients / colleagues on their use case consultations with the organisation program.
• Reach out via email or Microsoft (MS) Teams chat / call to check on their progress in implementing the solutions discussed and identify any challenges they may be facing, and to get the team’s assessment of the impact of their deployed solutions.
• Use good judgement to determine the frequency and mode of communication for each client, but ensure a minimum of once every 3 months.
• Keep detailed records of the conversations and update the team on the latest situation and the next steps.
• Assist in the organizing of webinars, including management of the invitations, and tracking & visualizing the feedback.

Job Requirements

• Bachelor's Degree in any discipline.
• Successful candidate will need to have their own laptop and internet connection, and be comfortable with video calls.
• Experienced and reliable assistant who can manage this task professionally and with attention to detail.
• Familiar with typical corporate processes and business operations, and good at asking the right questions to understand what is going on.
• Strong organizational and communication skills and extensive knowledge of email and MS Teams etiquette.
• Proficiency with MS Excel.

Interested applicants, please submit your updated resume in MS WORD format via Apply Now for immediate processing. Do include your availability, last drawn & expected salary.

**We regret that only shortlisted candidates will be notified. Thank you.

Ashlynn | R21100397

• Act as the main point of contact and intermediary between the CEO and both internal and external stakeholders.
• Handle the CEO's calendar, arrange appointments, and facilitate meetings, including the compilation of meeting documents and presentations from relevant parties.
• Assist in the submission of commercial tenders and project bids.
• Aid in market research by creating and maintaining a market database, gathering, structuring, and analyzing business data.

Requirements:

• Diploma and above.
• At least 3 years of experience in secretarial duties.
• Proficient in business writing to craft reports and presentation slides for Senior Management and the Board.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

• Coordinate and support the sales team in achieving their sales targets for insurance policies and products.
• Support the sales team in preparing and processing insurance policies, quotes, and applications.
• Respond to inquiries about insurance coverage, policy details, claims, and related issues.
• Prepare and maintain accurate sales reports, records, and customer databases in compliance with relevant regulations and company policies.
• Communicate effectively with team to gather required information, answer inquiries, and provide exceptional customer service.
• Provide administrative support to the sales team by managing paperwork, filing, and documentation.

Requirement:

• GCE ‘N’ level & above.
• At least 2 years of admin experience in Insurance industry.
• Proficient with Microsoft Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Responsibilities

• Coordinate scheduling and calendar management, including agendas, emails, calls, travel arrangements, and other company’s logistics.
• Assist compliance in obtaining information from internal sources for regulatory reporting purposes.
• Organise team communications and plan events, both internally and offsite.
• Coordinate purchase and maintenance of office equipment and supplies.
• Maintain office efficiency by planning and implementing office systems, layouts and equipment procurement.
• Maintain professionalism and strict confidentiality with all materials and information.
• Manage relationships with vendors, service providers, and landlord, ensure prompt service deliveries and timely payment of invoices.
• Collate information from internal sources for internal reporting on invoicing and collection status.

Requirements

• Minimum 3 years’ experience in office management
• Diploma or equivalent experience is preferred
• Good written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done and adaptable

• Responsible for day-to-day admin duties for office management and ensuring smooth operations of the office.
• Organise and process the payment of administrative related invoices and property management expense tracking.
• Liaise with tenants/contractors for facility/property management.
• Facilitate travel arrangements for corporate office staff as required.

Requirements:

• Diploma in Business Administrative or equivalent
• At least 2 years of relevant working experience
• Proficient in MS Office; Word, Excel & PowerPoint
• Outstanding communication and writing skills to communicate with Stakeholders/external parties.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Responsible for day to day purchasing operation.
• Create purchase requisitions and purchase orders for non-technical items.

Requirements:

• Diploma and above
• At least 1 years of working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Job Descriptions:

• Prepare, generate, and follow up on Proforma Invoices, Contracts of Sales, Sales Order Confirmations, Quotations, and other sales-related documents.
• Follow up with customers on product labels, ensuring label designs are approved before proceeding with printing.
• Consolidate and update Sales Forecasts and Sales Summaries.
• Assist the Business Support team in coordinating procurement activities.
• Coordinate with suppliers for the printing of product labels, leaflets, and other packaging materials.
• Communicate with regional offices regarding sales and marketing-related matters.
• Collaborate with various departments to fulfill customer orders.
• Coordinate exhibitions held locally or overseas.
• Source and coordinate diaries, calendars, table planners, and corporate gifts.
• Attend to visitors and arrange meetings.
• Coordinate travel arrangements, including hotel and flight bookings, visa applications, and submissions.
• Submit Double-Tax Deduction to IE Singapore.
• Distribute mails to Directors.
• Provide secretarial duties to Directors.
• Manage telephone enquiries and handle other ad-hoc duties as needed.
• Oversee the management of domain emails.

Job Requirements:

• Diploma or equivalent qualification.
• Certificate in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
• Minimum 1-2 years of experience in sales administration and coordination, an added advantage.

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Accounts and Admin Executive who can help support us through the next phase of the growth and development roadmap.

Duties

• Assist in all accounting matters and responsible for monthly accounting reconciliation
• Responsible for all payroll functions in the organization
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Involved in HR duties such as but not limited to, work pass application, payroll processing and maintenance of Employee files
• Perform general administrative duties
• Other ad-hoc duties assigned

Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• At least 1 year of relevant experience in Accounting firm
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only the shortlisted candidates will be notified.