Total 26,665 Administrative / Clerical job vacancies in Singapore

Job Description & Requirements

Job Responsibilities:

- Administrative support for all BUs including managing office suppliers, catering, meeting scheduling, travel bookings, courier logistics and other operational tasks;

- Support general office management duties of the company. Coordination of employee events and activities, including training, team building, anniversary celebrations etc;

- Understand and follow company administrative standards and policies and are responsible for all administrative activities in the office, corporate policy/proceeding optimisation;

- Responsible for reception phone calls to ensure effective and professional communication is delivered both internally and externally;

- Work with HR manager on HR-related functions, i.e. conduct orientation sessions, employee relations and employer branding establishment ;

- Assists employee lifecycle in the company, i.e. onboard and exit process;

- Support HR training programs;

- Comply with local labour law, advise the management team and HR on needed actions;

- Assist in organising and maintaining financial records;

- Any ad-hoc duties requirements assigned by the office manager;

Job Requirements:

· Preferably with 1 to 3 years of relevant experience.

· Proficient in MS Office applications.

· Self-motivated and able to work both independently and collaboratively.

· Strong responsible attitude and team player to complete tasks on time.

· Good communication and interpersonal skills in both English and Mandarin.

· Strong numerical and analytical skills, with attention to detail.

· Willing to take up new challenges.

· Limit to Singaporeans and PR only as we have No Quota.

We regret that only shortlisted candidates will be contacted for an interview.

Please apply via email. Calls will not be entertained.

Note: We are an equal opportunity employer and welcome applications from individuals of all backgrounds.

As a part time personal wealth executive, your role is to :

1). conduct sales meeting with clients.

2). Assist clients in managing their portfolio

3). Consulting with clients and reviewing their assets mangements

Flexible working schedule:

1) work from home

2). work online

3). visit Client's place

Remuneration: (Average starting pay guide)

1). Basic Monthly Allowance

2). Commissions based on sales targets achieved

3). Build your career

Requirements:

1). Licensing requirements

For Selected candidates with willingness to start a career, we will subside the fees for the licensing requirements. Details will be discuss upon shortlisted for interview.

We welcome all homemakers and all aspiring individuals to apply.

Company: Accounting Firm

Location: Central (5 minutes walk from MRT Station)

Position: Company Secretary (Job ID: 19348)

Job Description:

- Prepare and draft meeting minutes accurately and promptly.
- Handle company registration processes and related administrative tasks.
- Prepare and manage necessary documentation.
- Provide support to lawyers when required.
- Perform other ad-hoc duties as assigned by management.

Job Requirements:

- Minimum 3-5 years of Company Secretarial experience is preferred.
- Experience in a tax services firm/law firm or similar industries will be advantageous.

Interested applicants please send your resume to Jing Ling, jingling at pasona.com.sg with email subject header "Job Application for Company Secretary (Job ID: 19348)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html

Tan Jing Ling

EA Registration No: R24124404
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
Email: [email protected]

URL: www.pasona.com.sg

EA License No:90C4069

Position: Project Admin

• Location: Kranji Way | Office will move to Tuas start of next year 2025 (2mins walking from Tuas MRT)
• Working Days: 5 days / 8am - 5pm
• Salary: $2,000 - $2,500

Requirements:

• Relevant experience in Project Admin related

Responsibilities:

• Support in submission of monthly claim / receivables for projects
• Correspondence with clients
• Record and maintain monthly claim/receivable reports
• Ensure proper documentation in project files
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Description:

• To provide high quality support to the organization, providing help desk duties, responding to incoming calls, greeting visitors and managing hospitality needs.
• Answer incoming calls and directing those calls to the proper parties.
• To manage the mail operation within site, including logging incoming and outgoing mail, couriers, and assisting with mail-outs if required.
• To implement procedures and or adhere to policies processes.
• Be vigilant and alert, and report any abnormal issue.
• To provide administrative support to facilities related functions only.
• Understand and articulate facility services.
• To provide support for works procurement and contractor management: eg., RFP, tender, liaison, Ad-hoc, minor projects coordination, etc.
• Any other ad-hoc assignments assigned by the Management.

Job Requirements:

• O Levels

We regret that only shortlisted candidates will be notified.

Thank you for applying.

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task

Position: Admin Executive

Basic: $2500 - $2900

Working Location: Pandan Loop

Duty meal provided

Working Hours: Monday to Friday 8.30am – 5pm, Sat 8.30am to 12pm

Job Description:
Review all the AR, checking and following the customer payment.

Do BOMT, updates the system on the product quantity, check on the costing

Provide administrative support to production department., exp: Prepare Product requisition form

Prepare worker daily overtime record

Assist on the customer service if needed.

Other ad-hoc tasks when required.

Requirement:

Background in Business Administration or a related field.

Experience with accounts receivable (AR) processes, product costing, and inventory updates.

Knowledge of administrative support functions, especially for production.

Familiarity with overtime tracking and reporting.

Good organizational skills and attention to detail for handling product requisitions and customer service tasks.

Proficiency in relevant software for administrative duties.

Thong Yie Sze (EA Personnel Registration No: R1112981)

Inter Island Manpower Pte Ltd (Co Reg: 200810144N/ EA License: 08C3527)

Please send your updated resume by clicking "Apply". Only shortlisted candidates will be notified.

Data entry

Generating and issuance of invoices and reports

Scanning, sorting, filing of documents.

Provide office support & admin duties

Handle general arrangements

Other ad-hoc duties

O levels and above.

Proficient in Microsoft office.

Basic knowledge in account/administrative/HR.

Meticulous, responsible, independent, willing to learn

Self-motivated, able to multi-task and work with minimum supervision

Interested candidates, please email certificates and resume to [email protected]

We are looking for an individual with positive and outgoing personality who are willing to take up our Accounts and Admin Assistant position.

Your responsibilities include but not limited to the following:

• Reports directly to Group Financial Controller and Accountant

• Perform various accounting responsibilities related to AP, including keying in suppliers invoice, preparing payment vouchers and processing payments

• Perform various accounting responsibilities related to AR, including keying in customer invoice and processing receipts

• Prepares intercompany billings

• Perform data entry

• Provides weekly cashflow balances

• Maintain proper filling and documentation

• Provide admin supports

• Liaise with Company Secretary and auditor

• Any other ad-hoc duties as assigned

Requirements

• Minimum diploma in accounting, finance major or equivalent.

• Minimum 1 year of accounting or finance working experience.

• Proficient in Moneyworks accounting software, Numbers and Microsoft Office.

• Meticulous, Willing to learn, highly responsible, organized and able to multi-task and work independently.

• Successful applicant is expected to work either 4 half-days.

PRINCIPAL ACCOUNTABILITIES

Production Administrator is responsible for assisting the Production Manager in various administrative tasks, handling documents, logistics of final products and coordination with forwarder. Specific duties include managing all outgoing delivery to customer and supplier. He/She should be able to foster close relationships with vendors and partners and be able to communicate the value to the company.

JOB RESPONSIBILITIES

1. Logistics task

a. Arrange and coordinate completed jobs collection

b. Generate Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note from completed greenlight jobs.

c. Arrival Notice notification to Production, Supply Chain, Sales, and Account department

d. Expedite packing list and D/O acknowledgment after collection & Verify D/O and perform receiving the entry into VM.

e. Follow up logistics/ forwarder pending collection.

f. Worked with Finance for list of invoices

g. Provide result of the monthly invoice, outstanding for collection and help needed to meet the target shipment.

h. Follow up incoming delivery from customer and liaise the third party for the release of goods and custom clearance

i. Provide a copy of documents to Finance for tax exemption

j. Overall in-charge for any ‘Ship to” items from CE & Scree to supplier overseas and ensure bidding and approval of air shipment is executed from Department Manager has been given

k. Worked with packing and production operation for any docs and information needed.

2. Purchase Order for direct materials in Screen division & Indirect materials for both devision such as crating, consumables, calibration, etc.

a. Identify and Select New Suppliers/Sub-contractors

b. Shall identify new suppliers/sub-contractors inhouse services, based on the capability, competency, and pricing.

c. Shall propose and execute creative ways to improve our supply chain which creates financial value to the organization. This includes consignment stock, long term contracts, pricing strategy, incoterms, payment terms, etc. Set KPI and Benchmarking for all Indirect Suppliers

d. Monitor Supplier delivery

e. Compliance of Purchase Order and D/O matching for GR’n and account department

3. Daily Transport Arrangement

a. Arrange and coordinate truck transportation

b. Handle schedule of truck driver

4. All employee of Completion Products Pte Ltd shall observe the highest standards of ethics and integrity in undertaking purchasing activity and act in an honest and professional manner that supports the standing of Completion Products Pte Ltd core value.

5. Support and participate in company-wide or departmental programs such as:

1. Total Quality Management, Lean Manufacturing

2. Social Activities

6. Other Administrative Tasks

a. Coupon arrangement upon Sales request

b. Create and email Letter of Undertaking for MITA free issued pipes

c. Monthly Sintered Mesh Report

d. Inventory Transaction entry for a sintered mesh from Kansai upon receiving

e. Save a copy of transaction entry and invoice into Production folder

f. Monthly consignment report to Kansai Wire

g. Generate purchase order and issue to the supplier “Screen” from Manufacturing Engineer requisition and another department upon request

h. Purchase receipt entry, D/O and Invoice matching for account department

i. Verify D/O and perform receiving the entry into VM

j. Arrival Notice notification to Production, Supply Chain, Sales and Account department

k. Arrange and coordinate completed jobs collection both devision “Screen and CE”

l. Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note

m. Expedite packing list and D/O acknowledgment after collection

n. Administrative Duties

o. Incoming calls transfer

p. Visitor signage

q. Visitor and Supplier reception

r. Courier package receiving and collection arrangement for the production department

s. Any other tasks assigned by reporting officer

t. Ensures 5S is implemented in the work area.

u. Ensure that work methods are in adherence to the Safety Guidelines, QMS, WI and Procedures in place.

v. Complies to Company Code of Business Conduct.

REQUIRED COMPETENCIES

1. Must complete minimum training required specified in Employee Qualification and OJT Form No. S 1-026F.

2. Proficient in MS Office particularly in Excel

3. Ensures Accountability – holding self and others accountable to meet commitments

4. Customer focus – Building strong customer relationships and delivering customer-centric solutions.

5. Drives Result – consistently achieving results, even under tough circumstances. Results might be quantifiable – measured in terms in P&L, sales growth, customer satisfaction ratings, a new product launched.

6. Qualitative result -- an enhanced reputation among customers, a more vibrant brand that attracts customer and employee talent.

QUALIFICATION GUIDE

1. Education : Diploma/Degree/Professional Certificate/Nitec

2. Experience : Preferably with 1-2 years of working epxerience in the related fields

3. Communication : Good English communication skills

Role Summary:
Our client is looking for a highly organized Assistant Manager - Corporate Secretary & Admin to manage corporate secretarial duties and administrative tasks. The ideal candidate will have experience in corporate governance, statutory compliance, and office administration, ensuring smooth operational support to the organization.

Key Responsibilities:

• Manage a portfolio of clients in providing corporate secretarial services
• Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors’/shareholders’ resolutions for on-going corporate secretarial matters
• Coordinate and organize board meetings, including preparing agendas, minutes, and follow-up on action items
• Handle document legalization work.
• Ensure compliance with statutory and regulatory requirements
• Liaise with external regulatory bodies and ensure timely submission of required documentation
• Handle company secretarial matters for various jurisdictions including offshore companies
• Provide KYC support and maintain KYC documentation
• Handle MOM work pass matters including application, renewal, issuance and cancellation of work passes
• Provide administrative support in other compliance areas.
• Any other ad-hoc duties

Requirements:

• Degree or diploma in Corporate Governance, Business Administration, or related field.
• Professional certifications in corporate secretarial practice (e.g., SAICSA) preferred.
• Minimum 4 years of experience in corporate secretarial and administrative roles.
• Familiarity with Singapore regulatory requirements (e.g., ACRA, IRAS).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and manage time effectively.

Sales Admin cum Secretary

• Salary : $2,400 – $2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Interested applicants can also send your resume to WA:+65 8839 3566 (Ms Angel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

Description

We are seeking a dedicated and detail-oriented HR Admin Payroll professional to join our dynamic startup team. In this role, you will play a crucial part in managing all aspects of payroll processing and administration within our organization. The HR Admin Payroll professional will be responsible for ensuring that all employee compensation is processed accurately and timely, while adhering to relevant laws and regulations. Additionally, you will assist in resolving payroll-related inquiries and providing excellent customer service to employees regarding their compensation-related issues. This position requires strong organizational skills, attention to detail, and the ability to maintain confidentiality regarding sensitive payroll data. As the HR Admin Payroll professional, you will contribute to the overall efficiency and effectiveness of our payroll operations, while also supporting the HR team in various administrative tasks. If you have a passion for human resources and a commitment to excellence, we invite you to apply for this vital role in our organization.

Responsibilities

• Manage and process payroll for all employees in a timely manner.
• Ensure compliance with local, state, and federal payroll regulations and reporting requirements.
• Maintain accurate payroll records and employee information in the HRIS system.
• Assist in the preparation of payroll reports for management and auditing purposes.
• Respond promptly to employee inquiries regarding payroll discrepancies and other related issues.
• Coordinate with the HR team to manage employee benefits and deductions accurately within payroll processes.
• Support the annual payroll budget preparation and other financial activities as required.

Requirements

• Diploma in Human Resources or a related field preferred.
• Proven experience in payroll administration and knowledge of payroll systems.
• Strong understanding of employment laws and regulations related to payroll.
• Excellent organizational skills and attention to detail in managing payroll data.
• Ability to handle sensitive information with confidentiality and discretion.
• Proficient in Microsoft Office Suite, particularly Excel; experience with HRM systems is a plus.
• Excellent communication skills, both written and verbal, to interact with employees and management.

For interested candidates, please email to 9[email protected]

We regret to inform you that only shortlisted candidates will be contacted. Applicants who send us their personal data and resume are deemed to consent to us collecting, using, and disclosing their personal data for our internal use and subsidiaries.

As such, you have given your consent, read, understood, and agreed to this process of job application. Thank you.

Job duties:

• Supporting the administration of employee compensation packages, including salaries, and benefits.
• Processing benefits claims, and updating HR systems to reflect accurate employee compensation data.
• Responding to employee inquiries regarding pay, benefits, and other compensation matters.
• Assisting in the annual salary review and performance bonus processes.
• Update employee movements in the system and follow up with corresponding letters.
• Keeping up-to-date with labor laws and market trends to ensure compliance with legal requirements.
• Working experience as HR cum admin executive

Salary up to $3500

Interested candidates please apply online or send your latest CV to [email protected]

Kindly note that only shortlisted candidates will be notified.

AlwaysHired Pte Ltd

Reg No: R1441412

EA: 24C2293

Responsibilities

• Manage the day-to-day operations needs of the Taekwondo School
• Managing students records/ attendance, create invoices and manage payments.
• Attend to students’/ parents’ queries via telephone, online and physically
• Oversee school schedule, arrange for trial, 1-1 sessions and special events / projects such as competitions.
• Able to create simple marketing materials to promote school activities
• Perform other ops/ admin duties as required to support the running of the school

Requirements

• More than 1 years of experience in running similar admin/ ops/ customer service duties in a gym, school, related institutions in preferred
• Entry level candidate welcome.
• Negotiable salary.

[This is an immediate position. We are looking for suitable candidate who is able to start work immediately.]

Rigging & Marine Services Pte Ltd, “RMS” was established in 1992, serving both the marine and O&G sectors. Presently, RMS has acquired a formidable amount of experience and skillset as well as an excellent reputation in the field of load testing and marine services.

Candidates are expected to:

• Handle general administrative and clerical duties
• Answer phone calls and direct callers to appropriate personnel
• Create spreadsheets and maintain physical and digital filing systems
• Prepare and print documents such as invoices
• Order water, stationeries, pantry supplies, coverall, gearing supplies, etc
• Renew and update company contract, agreements, licenses, etc
• Assist with the management of the QOHS System (ISO 9001 & ISO 45001)
• Perform any other duties that as assigned from time to time

Requirements:

• Only Singaporeans
• Minimum Qualification: O Level
• Immediate position. Looking for suitable candidate who is able to start work immediately
• Ability to work independently with minimal supervision

Pick up skill-set within an blue-chip sector, experience logistic/trade operations today!

East Area

Up to $2.8K

Mon-Fri, Office Hours Only

Benefits

• Super rare department, not out in market!
• Training fully provided & paid
• Excellent career exposure
• Global leader within the Industry
• Attractive portfolio enhancer
• 1 month completion bonus

Tasks & responsibilities

• ❕Processing of trade transactions and handling EWF live transactions for processing of documents
• ❕Matching and reconciliation of completed work from different locations
• ❕Filing and general administrative and covering of EWF/DHL dispatching work and vessel check
• ❕Assist with other adhoc assigned

Qualifications & experience

• Minimum Diploma in any discipline

Send your resume or application with “AdminPrivate" [email protected] today to apply with us!

EA License No: 04C3537
EA Personnel No: R23117142
EA Personnel Name: Estele Chai

HR Operations for Logistic Sector @ West (Learning Development & Training, Up to $3.2k, No Exp Ok)

• ❕Near MRT, Accessible Location!
• ❕Simple & easy job
• ❕7am-3pm/3pm-11pm rotating
• ❕No Experience Needed
• ❕Dress Down

Job Scope:

Personal Care Officer | 4 Days | Up to $3.3k | Training Provided | Buangkok

Salary : $2,500 - $3,300
Location: Buangkok
Working hours: 4 days (Monday - Sunday) rotating shift

• Day Duty shift - 7.30am to 7.30pm
• Night Duty shift - 7.30pm to 7.30am

Job Responsibilities

• Plan and supervise the care of residents
• Develop and implement programmes and activities for the well-being of residents
• Put up monthly interview records for residents
• Ensure proper maintenance of the Home's equipment
• Ensure the cleanliness of the Home premises

Job Requirements

• Diploma in psychology , social work , counselling or relevant field
• Willing to work rotating shifts including night shift and weekends
• Training provided

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant