Total 4,506 Administrative / Clerical job vacancies in Singapore - Marina View

• Facility and equipment management
• Handle new employees latop setup, purchase of stationery
• Handle to visitors and deliverymen
• Ensure bills are paid
• Renew insurance (Example: doctor’s medical malpractice, risk insurance), lease and licenses
• Assist in new clinic set-up and/or winding down of old clinics
• Serve as a Patient Service Associate at our clinics during staff shortages, ensuring seamless patient care and efficient clinic operations.
• Handle front desk related matters such as customer enquiries and cashiering.
• Provide administrative and logistical support to the clinic.
• Other duties assigned by the reporting supervisor as required

• Ensure reception area and ground is kept clear and free of confidential material
• Meet and greet internal and external visitors at the front desk
• Provide range of administrative support (e.g., travel scheduling, file organization, expense report submission, accounting administration)
• Arrange meeting room bookings and printing services.
• Handle incoming calls, relay messages and manage staff phone directory
• Organizing incoming and outgoing mail/courier
• Booking courier, taxi,
• Able to handle travel and hotel arrangements
• Manage booking calendar of meeting room, ensure meeting room is neat and tidy
• Ensure pantry is well-stocked.
• Ad-hoc duties as assigned

Requirements

• Relevant experience in customer service / reception
• Good communication skills

Applicants who are keen to apply , pls send your resume in MS Word format to : [email protected]

Headquartered in Singapore, Bossjob is a chat-first AI-powered career platform that focuses on direct chat and intelligent matching. We’re a diverse team based in offices across Singapore, Philippines, China, Indonesia & Japan and we welcome talented individuals around the world to be part of our journey. Want to join us? Check out our job openings!

Key Responsibilities:

Recruitment and Onboarding:

• Lead the recruitment process, including job postings, candidate sourcing, interviewing, and onboarding new employees.
• Develop recruitment strategies to attract and retain top talent.

Employee Relations and Engagement:

• Serve as a point of contact for employee relations issues, grievances, and conflict resolution.
• Implement employee engagement initiatives and programs to foster a positive work environment.

Performance Management:

• Develop and implement performance appraisal systems, monitor employee performance, and provide guidance on performance improvement.

HR Policy and Compliance:

• Develop, implement, and enforce HR policies and procedures in compliance with legal requirements and company policies.

Calendar and Schedule Management:

• Manage executives’ calendars, prioritize appointments, and coordinate meetings and travel arrangements.

Communication and Correspondence:

• Serve as the primary point of contact for internal and external inquiries, handling correspondence and communications with discretion.

Project Coordination and Support:

• Assist in planning, coordinating, and executing special projects and initiatives.
• Conduct research, compile data, and prepare briefing materials as needed.

Administrative Support:

• Maintain confidential files and records, ensuring accuracy and compliance with data protection regulations.
  

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of relevant experience
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint)
• Exceptional interpersonal and communication skills, both written and verbal
• Willingness to work overtime and travel as required

Admin Assistant cum Shipping Coordinator
Location: Loyang Way
Working Days: Mon - Fri
Working hours : 830 a.m. to 530p.m.
Salary : $2300 - $2800 [ Depends on experience ]

Responsibilities

• Arrange and coordinate with customers, forwarders, logistics vendors and internal teams on shipment readiness and ensure smooth execution of shipments
• Provide sales & admin support to the sales team.
• Coordinate and liaise with freight forwarders on shipment.
• Work closely with customers & vendors to resolve and achieve customer & vendors satisfaction
• Willing to travel to our overseas subsidiary.

Requirements

• Diploma in related discipline. Preferably with experience in Office Admin.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Deliver administrative support to Sales Department.
• Handle process delivery orders/ invoices.

Requirements:

• Nitec and above
• At least 1 year of administrative experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

• Responsible for administrative support for order fulfilment and deliveries.
• Make sure that all documents, including billing invoice and pre-alert, reaches the customer on time.

Requirements:

• GCE O level and above
• At least 2 years of relevant experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

• Run the front desk to create a positive impression for guests, greeting them and visitors warmly and professionally.
• Support with basic office duties like filing, data entry, and handling correspondence.

Requirements:

• GCE O Level and above
• At least 2 years of front desk experience in an office building.
• Able to work independently.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Support multiple aspects of HR functions/Admin support.

Location: Bishan

• Assist with the recruitment process, including job postings, resume screening, and coordinating interviews.
• Support the onboarding process by preparing new hire documentation and conducting orientation sessions.
• Ensure all employee information is accurate and confidentially handled.
• Assist with payroll processing, ensure timely and accurate payroll payment and compliance for employees based overseas.
• Assist in e-Leave management & records.
• Assist in organizing employee well-being programmes & company events (e.g. CSR activity).
• Assist in administering employee engagement surveys and analyze survey data to identify trends, recommend and support execution of initiatives to improve employee engagement.
• Assist in training administration such as collating data, sourcing for training vendors, registering courses for employees and maintaining a database of training records.
• Assist in keeping track of office supplies inventory and reorder when necessary, work with building management &/or contractors for office facilities maintenance.
• Assist in corporate travel arrangements, including the preparation of payment requisition.

Support HR projects and initiatives:

1. Assist in improving the performance review processes.

2. Assist in the group insurance renewal & employee benefits review exercise.

3. Assist in building the leadership core competencies into the AI skills platform.

4. Assist in supporting the annual skills assessment exercise.

5. Support the HR team to roll out HR initiatives, policies, and guidelines & assist in HR digitalization and transformation projects.

Requirements:

• Diploma/Degree in HR, Business Administration, or a related field.
• Proficient in both English and Mandarin to liaise with Chinese stakeholders from HQ.
• Attention to detail, good organizational skills, and good communication & interpersonal skills.
• Good analytical skills with the ability to interpret data and draw meaningful insights.
• Demonstrated ability to take initiative, think, and problem-solve.
• Working knowledge of HRIS software can be helpful. Proficient in Microsoft Office suite.
• Eye for design and proficiency in photo and video editing tools (i.e. Canva, etc.).

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

• Coordinate and support the sales team in achieving their sales targets for insurance policies and products.
• Support the sales team in preparing and processing insurance policies, quotes, and applications.
• Respond to inquiries about insurance coverage, policy details, claims, and related issues.
• Prepare and maintain accurate sales reports, records, and customer databases in compliance with relevant regulations and company policies.
• Communicate effectively with team to gather required information, answer inquiries, and provide exceptional customer service.
• Provide administrative support to the sales team by managing paperwork, filing, and documentation.

Requirement:

• GCE ‘N’ level & above.
• At least 2 years of admin experience in Insurance industry.
• Proficient with Microsoft Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

• Working Timing: 5.5 Days work week
• Monday - Friday [ 9am - 6pm ]
• Saturday [ 9am - 1pm ]
• Salary: $2,500 - $3,000
• Office Location: Kaki Bukit Techpark

Responsibilities:

• Carry out daily driving activities
• Ensure cleanliness & upkeep of the cars, including petrol, cash card, regular servicing and service maintenance regularly
• Maintenance and routine inspection of the cars to ensure that they are always in good condition
• Keep track and record of road tax, inspection and related matters for the fleet of cars
• Perform other duties as Personal Assistant
• Other responsibilities, as may be allocated from time to time.

Requirements:

• Years of relevant experience in handling luxury cars
• A valid class 3 license with clean record
• Willing to work late/public holidays when required

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Position Title : Order Admin (Online Platforms)

Location: Changi Airport Terminal 1

Working Day : 6 days ( Roaster Shift / include weekends & public holiday)

Working Hours : 9am - 6pm

Salary Range: $2,200 - $2,500

Interested applicants can also send your resume to

WA:+65 8839 3566 (Ms Angel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Job Scope:

• Order Verification: Ensure that orders placed by customers are accurate, complete, and free from errors. Verify customer information, payment details, and shipping addresses.
• Order Entry: Input order details into the e-commerce platform or order management system accurately and efficiently.
• Shipping Coordination: Coordinate with shipping and logistics teams to arrange the packing and shipment of orders. Generate shipping labels and tracking information.
• Pick and Packaging: Ensure that products are packaged securely and appropriately to prevent damage during transit.
• Order Tracking: Keep customers informed about the status of their orders by providing tracking information and order updates.
• Order Fulfilment Optimization: Continuously look for ways to streamline and improve order processing workflows, reducing errors and enhancing efficiency.
• Cross-functional Collaboration: Work closely with other teams, such as customer service, sales, and warehouse personnel, to ensure smooth order processing and customer satisfaction.
• Software and Tools: Familiarity with e-commerce platforms, order management systems, and related software tools is often required.A

The Executive Assistant cum Office Admin plays a crucial role in providing comprehensive administrative support to the Business CEO and other Executives and overseeing office operations to ensure smooth functioning. 

Executive Support

• Provide comprehensive administrative support to the Business CEO and other Executives, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate meeting logistics, such as room reservations, audiovisual equipment setup, and distribution of materials.
• Prepare detailed meeting agendas, ensuring all relevant topics and materials are included for thorough discussion and decision-making.
• Record accurate and detailed meeting minutes, capturing key decisions, action items, and follow-up tasks to facilitate accountability and progress tracking.
• Handle sensitive and confidential information with discretion, maintaining secure electronic and physical files to safeguard privacy and confidentiality.

Office Administration

• Oversee day-to-day office operations, including procurement of supplies, equipment maintenance, and facility management.
• Maintain relationships with vendors and service providers, obtaining competitive quotes and negotiating contracts as needed.
• Monitor the administrative budget, tracking expenses, analyzing variances, and providing recommendations for cost-saving measures.
• Coordinate office events, including employee engagement initiatives, corporate social responsibility (CSR) projects, and corporate branding activities at the country level, as well as client meetings and company celebrations.
• Support onboarding and offboarding of employees on office administrative matters such as issuing and collecting keys, coordinating laptop purchases and availability, and overseeing the activation and deactivation of door access systems.
• Provide basic IT support and troubleshooting for office equipment and software applications, escalating complex issues to the IT department as necessary.
• Coordinate with telecommunication companies to oversee telephone line installation and cellular phone subscription, ensuring accurate completion of applications and timely activation of services.
• Monitor usage of company-issued cellular phones, ensuring that problems are promptly reported to the telecommunication company and that cost consumption for official calls remains within budget.

Travel Management

• Coordinate with travel agents to search, book, and confirm flights for the Business CEO, Executives, and other staff, ensuring optimal travel arrangements and adherence to company policies.
• Facilitate visa applications for employees traveling internationally, including gathering necessary documentation and completing application forms.
• Communicate travel itineraries, visa statuses, and relevant travel information to employees.
• Collaborate with travel agents and vendors to negotiate favorable rates and terms for travel-related services.
• Collaborate with Executive Assistants (EAs) and Admin in other countries to arrange flights and hotel bookings for employees as needed.
• Receive guests and support arrangement of accommodation and travel arrangements, when necessary
• Act as a fire warden, coordinating emergency drills and ensuring adherence to office safety protocols.
• Respond to all incoming calls, directing inquiries to the appropriate contacts and providing timely responses.
• Receive and process incoming and outgoing couriers, logging deliveries, distributing packages, and ensuring accurate record-keeping.

We are looking for an Administrative Assistant to assist with field operations administrative support. Reporting to a project manager, a successful Administrative Assistant possess initiative and will be able to work with minimal supervision as a member of the QAQC/Commissioning team.

Responsibilities:

• Schedule timely meetings with all meeting attendees.
• Communicate with subcontractors on all office matters.
• Assist with procurement and maintenance of field supplies and equipment.
• Collect purchasing requests from team members and submit for approval.
• Liaise with the facility management team for office support.
• Manage, track, and submit permit approvals.
• Work with the overall team to prepare presentations and PowerPoints.
• Timely updates of departments' budgets.
• Assist with recognition and incentives program by procuring materials and publicising events.
• Manage user access and permissions for construction management software (BIM360).

We are looking for an experienced, energetic, and team-oriented administrative staff member to join our team. This position will perform clerical duties in the ship survey, plan approval or admin sections.

Duties and Responsibilities

· Maintain electronic and physical files.

· Maintain schedules of surveyors.

· Organize and provide documents, reports and information.

· Sort and distribute mail.

· Act as a liaison with clients and other departments.

Requirements and Qualifications

· At least 3 years’ experience as an administrative staff.

· Proficient in English-language speaking & writing skills. Bilingual in English (speaking & writing) and Mandarin (speaking) will be an advantage.

· Proficiency in MS Office, especially MS Excel, MS Word and MS Teams is a prerequisite.

· Experience with business software.

· Keen attention to detail and ability to keep records and files organized.

· Cooperative and good communication skills.

· Time management skills and the ability to prioritize work.

Working Hour : Mon-Fri 8.30am-5.30pm
Salary : $2500-$3100
Location : Ubi

• To maintain a neat and organised reception area.
• Perform general receptionist duties and support such as answering all incoming calls and attend to visitors,
• Ensure upkeep and maintenance of all meeting rooms such as cleanliness, neat and functionally working of all fixtures and equipment, arranging for repair or maintenance whenever necessary.
• Responsible for creating and updating staff door access and vending machine access
• To assist in stationery stocking, office equipment and pantry supplies
• Manage courier services, opening of letterbox and dispatch mail to respective staff and departments
• Manage company corporate card and provide admin & liaison support to Management
• Supervise office cleaner
• Assist the HR team with general HR administrative work
• To support ad-hoc duties, projects and coordinate company activities as assigned.

Requirements:

• Possess Diploma holder or equivalent.
• Minimum of 2 years of working experience in related field.

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Job Descriptions:

• To check through reports and verify the accuracy of the reports for data migration.
• Prepare and segregation of documents required for preparation of data migration.
• Prepare and segregation of drawings, plans and other M&E information for data migration.
• Verification of data and information after migration.
• Testing of data after migration.
• Ad-hoc duties required for pre and post migration.

Requirements

• Candidate needs to be meticulous in his/her work.
• Candidate needs to be competent in operating Microsoft office software like Excel

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Job Responsibilities

• Coordinate the recruitment process, including job postings, screening resumes, scheduling interviews, and conducting reference checks. Facilitate employee onboarding and orientation programs.
• Employee Records: Maintain and update employee records, ensuring accuracy and confidentiality.
• Payroll Processing: Assist in preparing and processing payroll, ensuring timely and accurate salary disbursements.
• Benefits Administration: Manage employee benefits programs, including health insurance, and leave administration.
• Employee Relations: Address employee inquiries, concerns, and grievances. Promote a positive work environment through effective communication and conflict resolution.
• Compliance: Ensure HR policies and procedures comply with labor laws and company regulations. Prepare and submit required reports to government agencies.
• Oversee day-to-day office operations, including supply management, maintenance, and administrative support.
• Liaise with vendors and service providers to ensure the timely delivery of office supplies and services.
• Plan and organize company events, meetings, and employee activities.

Requirements:

• Minimum three years' relevant working experiences
• Be able to uphold a professional image at all times
• Possess excellent communication and customer service skills
• Pleasing personality
• Prefer bilingual speakers

Location:         CBD, Singapore

About the Role

The role will focus on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to legal team. Duties will include drafting/preparation of correspondence, formatting of documentation, calendar management, filing, and general administration duties.

Responsibilities:

• Support the legal team by providing secretarial and administrative assistance, including organizing and filing documents using the company’s internal platform.
• Draft, proofread, prepare and check status of various documents such as agreements, letters, and other necessary paperwork.
• Coordinate with external vendors, insurers, and handle departmental queries related to insurance certificates.
• Perform general secretarial duties including monitoring invoice payments, managing files, scheduling appointments and meetings, and responding to correspondence via emails and faxes as required.

• Diploma holder with minimum 1-2 years of working experience as legal secretary or administrative working experience in related field or equivalent.
• Excellent command of English (written & spoken)
• Good proficiency in legal documentation and Microsoft Office applications
• Good typing speed and accuracy
• Possess a pleasant and dynamic personality, positive attitude, willing to learn, meticulous, able to multi-task and willingness to work overtime if required.
• Positive attitude, willing to learn and ability to think out of the box.
• Able to work independently and as part of a team.

Admin & Account Executive

• 5 days (Mon – Fri, 8am – 5pm)
• Tuas
• $2800 - $3500, with AWS

Requirements:

• Minimum Diploma in Accounting

• At least 2 years Finance experience, accounting and/or reporting

Job duties:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and PEACHTREE Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Ensuring accurate input of the data in PEACHTREE Accounting
• Handling the Petty cash payment.
• Prepare Bank Reconciliation (prepare payment & monitoring the receipts).
• Processing expense claims after review.
• Managing petty cash and cash travel advances
• Preparing Quotation to customer
• Preparing Timesheet and update the labour cost
• Preparing report for month end closing
• Preparing Payroll

Admin

• Manage general communication such as post, deliveries, couriers, etc.
• Manage supply of stationery and other office supplies
• Coordinate the travel arrangements for office on their travel arrangements and logistics (bookings, visa applications, invitations letters)
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Event Coordinator Assistant

Working hour : Mon- Fri 9am-6pm

Salary : $2500-$3000

Office : Changi South

• Coordinator and manage event preparation and operations for multiple events.
• Provide event administrative and operational support
• Assist in the planning and execution of events, ensuring that all aspects run smoothly and efficiently.
• Work closely with the operations and sales teams to deliver a seamless and enjoyable experience for our clients.
• Set up events and dismantle events
• Prepare key reports and paperwork for post-event reporting

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

(A.) Administrative Duties

1. To manage all administrative work for company programmes and courses. Including to coordinate, plan, maintain course attendance sheet, collect course fee before commencement of new classes.

2. Maintain database for company members, volunteers, and students.

3 Assist in convey message or update information to members, volunteers, and students with instruction of management

4. Provide day to day general office administrative duties, including but not limited to :-

· Handle admin email, answers phone calls and supports visitors

· Order office stationery and mineral water;

· Coordinate of photocopier repairing.

. Keep track of Insurance renewal

. Create and maintain template of form /Assist in drafting letter

. Staff/Members Training Record

. Booking of air ticket

5. Meeting Minutes

· Coordinate, prepare materials and minutes for internal / external meetings

· Write minutes for committee meetings and perform the circulation

6. Other tasks and duties as assigned from time to time

(B.) Project Related Duties (Event and Performance)

. Admin support

. Preparation and collation of audience feedback form

. Preparation of service contract / agreement

. Other tasks and duties as assigned from time to time

Requirement:

** Candidates need a work passes do not need to apply (No Quota).

** Good Communication.

• Working Location: 21 Tai Seng (HQ)
• Working Hours: 8am to 5pm/8.30am to 5.30pm/9am to 6pm (flexible)
• Working Days: Monday - Friday
• Salary Range:$2,000-$2,300

Responsibilities:

Account Payable (AP)

• Process vendor invoices, petty cash reimbursement, perform 3 way matching to ensure proper documentation and prepare payments to vendors
• Coordinate with internal teams to obtain necessary approvals for invoices.
• Attend and respond to accounts payable related esquires and matters.

Account Payable (AR)

• Monitor and manage customer invoicing and receipts
• Verification of assigned outlets sales records
• Follow up on outstanding payment
• Reconcile accounts receivable transactions and reconciling issue

Adhoc Duties

• Provide support in various adhoc projects and tasks
• Assist in stock take
• Assist in Audit queries
• Any other duties as assigned by Head of Finance

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

• Location: Changi Airport Terminal 1
• Working Day : 6 days ( Roaster Shift / include weekends & public holiday)
• Working Hours : 9am - 6pm
• Salary Range: $2,200 - $2,500

Responsibilities:

• Order Verification: Ensure that orders placed by customers are accurate, complete, and free from errors. Verify customer information, payment details, and shipping addresses.
• Order Entry: Input order details into the e-commerce platform or order management system accurately and efficiently.
• Shipping Coordination: Coordinate with shipping and logistics teams to arrange the packing and shipment of orders. Generate shipping labels and tracking information.
• Pick and Packaging: Ensure that products are packaged securely and appropriately to prevent damage during transit.
• Order Tracking: Keep customers informed about the status of their orders by providing tracking information and order updates.
• Order Fulfilment Optimization: Continuously look for ways to streamline and improve order processing workflows, reducing errors and enhancing efficiency.
• Cross-functional Collaboration: Work closely with other teams, such as customer service, sales, and warehouse personnel, to ensure smooth order processing and customer satisfaction.
• Software and Tools: Familiarity with e-commerce platforms, order management systems, and related software tools is often required.

Requirement:

• Relevant experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

COMPANY INTRODUCTION

Alton Aviation Consultancy is a specialized management consulting firm focused on the aviation sector. Our global client base includes, among others, major private equity and institutional investors in aviation, airlines, airports, lessors, and aerospace manufacturers. As an independent advisory firm with no joint ventures, affiliations, or other business affiliations, we pride ourselves on offering our clients independent, objective counsel. At Alton, our purpose is to deliver the objective, data-driven guidance and insight our clients require to inform business strategies, allocate capital, prioritize resources, and manage risk.

Who We Are:

Alton delivers cutting-edge advisory services that help our aviation and aerospace sector clients conquer challenges and grow. We are a global team of seasoned management consultants and executives focused on the aviation industry who are renowned for thought leadership, quantitative analytics, and innovative solution development. Equipped with an unrivalled understanding of the global aviation value chain -- including airlines, aviation finance, aerospace, MRO and aftermarket, airports, mobility, and technology -- Alton is at the forefront of helping industry players navigate the ever-changing global aviation market and make strategic decisions that yield long-term value.

With respect to culture, Alton works collaboratively across offices as one global team, embracing a client-centric focus. We promote responsibility and accountability, with team members working to the highest standards given a shared sense of pride and purpose in meaningful work. Our organization is lean and flat, and we are committed to an open and transparent environment where learning thrives, and new ideas and perspectives are welcomed. Alton is keen to help team members develop their skills, expand their knowledge, and grow to be future leaders within the firm.

Our team members are supported with highly competitive compensation commensurate with the firm’s performance and individual contributions, and a full suite of comprehensive benefits. Social responsibility has been core to our business values since Alton’s founding, and we formalized our commitment to donating a portion of our revenue and time via the Pledge 1% corporate philanthropy movement. Please visit our careers page to learn more at, https://altonaviation.com/careers.

JOB DESCRIPTION SUMMARY

Job Overview:

To support our growing business, we are now looking for an Operations and Finance Executive (Administrative). The successful candidate will report to our global Operations and Finance Director to support a global team of consultants delivering professional advisory services across the aviation and aerospace value chain.

Job Responsibilities:

The Operations and Finance Executive (Administrative) is expected to:

• Support the company’s global Operations and Finance Director, and Operations Leader and Finance Leader in the administration and advancement of the company:
• Operations: preparation of routine reports; management of business, IT and other subscriptions and systems; employee visa matters; employee onboarding/offboarding; training; compliance; company processes; etc.
• Finance: invoice preparation and distribution; preparation of routine reports; record keeping and correspondence with outside accountants; accounts payable and accounts receivable; financial analysis and reporting; tax coordination; payroll; intercompany invoicing; etc.
• Leads and project management: Perform tasks to setup and close out consulting projects, including processes in our CRM system, SharePoint and other IT systems
• Assist in the execution of company strategic initiatives and other on-going company processes (e.g., marketing, recruitment, contracting, scheduling, etc.);
• Proactively anticipate and solve problems; and
• Perform other logistical, administrative, or other tasks, as directed by company management.

QUALIFICATIONS

Qualities:

• Superior organizational skills, flexibility managing multiple priorities, working to changing deadlines and attention to detail;
• Dynamic self-starter who shows initiative by seeking out and taking on responsibilities beyond the job description;
• Analytical mindset with strong problem-solving skills;
• High degree of proficiency in Microsoft Office suite;
• Familiarity with financial and bookkeeping concepts;
• Able to work precisely and productively under pressure and tight deadlines;
• Desire to work in a multicultural, diverse, and team-oriented environment;
• Excellent verbal and written English communication skills; professional level proficiency in Mandarin and/or Japanese are positive.

Educational Background:

Undergraduate degree in a relevant field is strongly preferred.

Working Experience:

Three (3)+ years of relevant working experience in a professional services office environment.

Job Location:

Singapore

Work Hours:

To support the global team and remote global Operations and Finance Director, flexibility to accommodate calls during certain evenings during the week is essential.