Total 1,706 Administrative / Clerical job vacancies in Singapore River, Central Singapore

Calendar Management

• Coordinate and manage the executive leadership team's calendars, scheduling appointments, meetings, and travel arrangements.
• Prioritize and plan meetings, ensuring optimal use of executives' time

Meeting Coordination

• Arrange and coordinate meetings (internal, external & regional), booking of meeting venue, agenda preparation, and follow-up actions.
• Attend meetings as needed, take minutes, and distribute them in a timely manner.

Travel Arrangements

• Plan and organize domestic and international travel arrangements including flights, accommodations, and transportation.
• Maintain good relationships with travel agencies and hotels' contacts.
  

Communication

• Serve as the primary point of contact for internal, external, and regional communications on behalf of the CEO and General Manager.
• Draft and prepare professional correspondence, emails, presentation, and reports.
• Maintain good relationships with internal & external stakeholders
  

Administrative Support

• Assist in the preparation of presentations, reports, and other documents.
• Manage travel and expenses claims
• Maintain and organize electronic and physical files, ensuring confidentiality and accessibility.
  

Project Assistance

• Collaborate with other departments and assist in special projects as needed.
• Conduct research and compile data to support decision-making processes.
  

Confidentiality

• Handle sensitive information with the utmost discretion and maintain confidentiality.
  

Any other ad-hoc duties when requiredRequirements:

• Diploma or GCE "A" Levels
• Minimum 2 years of relevant experience in supporting higher management
• Proficient in MS Word, Excel & PowerPoint
• Possesses excellent interpersonal, communication and organizational skills.
• Able to work independently with a strong initiative and a high level of drive
• Able to multi-task with excellent organizational skills
• Responsible, accountable and discreet with sensitive / confidential information.
• Fluent in both written and spoken English, Chinese is an advantage for communicating with our office in Taiwan
  

To assist patients and their caregivers over the phone.

Key Responsibilities

• Manage daily OT scheduling and finalise OT listing for timely dissemination

• Liaise with Surgeons, Anaesthetist, Nurses and Radiographers to resolve conflicted surgery schedule

• Manage After Office Hour (AOH) OT schedule

• Contact patients to remind them of surgery reporting time, reporting location, and fasting instructions

• Answer incoming queries from patients regarding details about their surgeries

Secondary Responsibilities and Duties (20%)

• Collation and analyse of data for process improvement or utilization management

Interested candidates, do drop me the following:

Tele: @jesswongie

WA 96503173

or email to [email protected]

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

The Opportunity

• Monday - Friday; 8am – 5pm
• Tuas (Nearest MRT: Tuas Cresent)
• Salary: Up to $4000
• 3 months contract
• Work-life-balance

The Talent:

• Minimum: Diploma/ Degree in related field
• 2 years of working experience in related field
• Strong analytical skills, track record of identifying issues and delivering solutions
• Strong stakeholder management and strong communication skills.
• SAP System experience will be an added advantage

Job Description

• Ensuring accurate input of the data in PEACHTREE Accounting
• Handling the Petty cash payment.
• Prepare Bank Reconciliation ( prepare payment & monitoring the receipts ).
• Managing petty cash and cash travel advances
• Manage general communication such as post, deliveries, couriers,etc.
• Manage supply of stationery and other office supplies
• Coordinate the travel arrangements for office on their travel arrangements and logistics (bookings, visa applications, invitations letters)

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*

Responsibilities:

• Handle call enquires for the doctors/ nurses and healthcare professionals
• Provide information and excellent customer service with regards to the healthcare industry
• Help doctors to take down notes and emails and do liason
• Data entry of particulars and update of database system

Requirements:

• Min GCE 'A' Levels
• Office hours, 5 days job
• No experience needed! All training provided
• Required to start work immediately

For interested applicants, please write in to [email protected]

Leon Leong De Cong
R1551708

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Job Description :

• Scan and file document
• Verify Sales Order
• Assist in COE Bidding
• Assist in Vehicle registration
• Assist in refund payment
• Assist in prepare registration document and delivery
• Any other ad-hoc admin duties assigned

Requirements :

• With at least 2 years of administrative experience
• Able to work in a fast pace environment
• Must be able to commit 6 months

What is the role about?

In this role you will be coordinating and arranging itineraries and arrangements for the MD including scheduling of meetings, appointment arrangements and other daily requirements.

You must be an independent worker who is able to work in a fast-paced envoironment, plan complex daily itineraries and cope well with last minute changes, often after normal business hours due to nature of business. You must be able to move around out of office, together with the MD.

In addition, you will also be required to assist in doing sales outbound calls to his clients & cold leads during off-peak periods.

What will you need?

• Expertise in personal assistant and telemarketing role
• Excellent independent worker who is able to self-run
• Experience with digital media and/or real estate industry is a bonus
• Familiar with best practices and industry in-trends

Skill-sets that make a difference...

• Strong proficiency with Microsoft Office
• Familiarity with social media trends
• Focused individual with strong time management skills to work under tight timelines
• Minimally 1 year of personal assistance experience
• Strong expertise in telesales activities is a bonus
• Experience with digital media and/or real estate industry is a bonus

Please drop us a message to connect!

a) Service Coordination Management

• Manage the onboarding process for new clients, assist in appointment scheduling and re-scheduling, subsidies application, and address client inquiries for Rehabilitation and Physiotherapy services.

• Work closely with internal stakeholders (where applicable) to ensure the smooth delivery of service.

• i.e. Active Rehabilitation (AR) service is carried out by Therapists.

b) Administrative Support

• Plan and remind stakeholders of the reassessment of care plans with clients as per their service plan’s requirements. This is to determine if the client needs to continue with the service.

• Ensure that proper documentation on the systems and paper filing is completed on a timely basis.

• Provide scheduling and planning support for Day Rehabilitation Centres and Nursing Homes by planning guidelines.

• Provide any other ad-hoc administrative general support to the Rehabilitation and Physiotherapy team as assigned.

c) Operational Improvement and Analysis

• Extract, measure, and monitor key performance indicators for Rehabilitation and Physiotherapy services.

• Assist Rehabilitation and Physiotherapy centers in driving center utilization metrics.

• Identify areas for operational improvement to increase the efficiency of Rehabilitation and Physiotherapy centers.

d) Additional Responsibilities

• Assist the Care Coordinator team in service coordination management.

Interested candidates, do drop me the following:

Tele: @jesswongie

WA 96503173

or email to [email protected]

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Responsibilities

· Verify information and details

· Process payment requests for disbursements

· Create, verify and maintain database

· Upload application forms and documents in system

· Check for completeness of applications

· Follow up with submission of documents

· Ensure accuracy and submission of reports

· Assist with budget tracking

· Perform general administrative support work

· Other ad-hoc administrative duties as assigned

Requirements

· Min GCE ‘N/O’ Levels / Diploma and above

· Keen interest in the healthcare/ medical industry

· No experience needed, full training will be provided

· Basic knowledge of Microsoft Office

· Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Description

• Data entry for registering exempted vendor.
  • Conduct background check on the vendor's company.
  • Obtain the vendor's company information from OUs.
  • Liaise with OVR team to approve the profile.
• Manage and handle external parties on OVR issues.
• Assist updating exercise of vendor maintenance in GDMS
• Assist and support to Senior Procurement Executive on other Procurement related matters

Interested candidate please send your resume to

Elaine Lee

[email protected]

(Outsourcing team: West Division)

EA License No: 99C4599

Responsibilities:

• Responsible for payroll processing, administer leave & training records
• Co-ordinate employees activities
• Facilitate and assist in recruitment, conduct orientation for new hires, process application
• Maintain & update personal files of employees
• Provide full administrative support to Human Resources Department so as to ensure given task are effectively managed and completed within deadlines
• Ensure accuracy and timely submission of HR reports and surveys
• Facilitate the corporate culture programmes & Workplace Health Programmes
• Other ad hoc duties assigned

Requirements:
• Min A level/Diploma
• Able to start work immediately
• Excellent communication skills is a must
• Good management skills of team

Interested candidates, please send a copy of your resume to [email protected]

Lynn Ho
R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Main Responsibilities

• Handle public phone enquires on medical reports requests
• Process medical report requests and follow up on medical report requests status
• Process duplication of medical records for patients
• Perform records management such as engage porter to deliver documents to patient care areas, archiving of document in e-MRO storage and tracing
• Sorting and scanning of documents into the electronic medical record system
• Perform indexing and Quality Control check (100%) on the scanned images
• Participate in continuous quality improvement initiatives and projects in the department.

Requirements

• At least a GCE ‘N’ or ‘O’ levels, Professionals Certificate/NITEC.
• Experience in healthcare preferred
• Proficient in Microsoft Office
• IT literacy and numeracy including conversational, writing making electronic entries e.g. Record information on forms, charts and checklists
• Able to adapt quickly to changes and work in a fast-paced environment

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting
R21103142
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

The Role:

• Provide excellent service to walk-in traffic, including parents, pupils guests, and providing them with information or support when required.
• Collate and distribute internal and external mail efficiently, confidentially and in a timely manner
• Answer all incoming calls, directing / resolving and ensure timely follow up where required
• Work closely with Admissions to maintain, revise and update relevant documents on a periodic basis
• Respond to feedback, requests and concerns received, escalate where necessary
• Secretarial duties, including scheduling appointments & meetings and provide administrative support to the Headmaster
• Office Administration, including maintaining office stationery and supplies, Admissions materials, and raising orders/initiating purchase requisition through the school’s financial system

The Requirements:

• Min Diploma Holder with Min 3-5 years of relevant workong experience
• Proficient in MS Office
• Good communcation and interpersonal skills

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

The Opportunity

• Adecco is partnering with a multinational corporation oil and gas company to search for an Administrative Assistant
• Focus: Admin, Communication skills and MS Office Skills
• Office location: West, Jurong Island
• Working hours: 5 days’ work (Mon-Fri) 50 hours per week

The Talent

• · Excellent verbal and written communication skills
• · MS Office (Word, Excel and PowerPoint) and email systems
• · Strong administrative coordination abilities

The Job

MAIN FUNCTIONS

Provides administrative support to a department or individual. Duties may include:

• Typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.
• May work on special projects to include recording, compiling, retrieving, reporting and analyzing information.
• Proficiency with MS Office
• Works with moderate work direction, and can identify issues/problems but may need assistance in resolving

Next Step

• We could contact you in the soonest time if you directly send your resume to: [email protected]
• Email Topic: Apply: Administrative Assistant
• We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

EA Licence Number: 91C2918

Personnel Registration Number: R22106166

Responsibilities:

• Handle call enquires for the doctors/ nurses and healthcare professionals
• Provide information and excellent customer service with regards to the healthcare industry
• Help doctors to take down notes and emails and do liason
• Data entry of particulars and update of database system

Requirements:

• Min GCE 'A' Levels
• Office hours, 5 days job
• No experience needed! All training provided
• Required to start work immediately

For interested applicants, please write in to [email protected]

Leon Leong De Cong
R1551708

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Responsibilities:

• Managing of job ad platforms including job ad posting.
• Conduct screening, shortlisting and arranging for interview to recommend suitable candidates for vacant positions according to job requirements
• Perform other assigned/ad hoc HR & Admin duties.

Requirements:

• Candidate with HR qualification is advantageous.
• Relevant HR (especially recruitment & interviewing) and Admin work experiences will be preferred.
• Good interpersonal, communication skills and with initiative and good teamwork
• Able to start work with short notice/immediately will be preferred.

• Scan and file document
• Verify Sales Order
• Assist in COE Bidding
• Assist in Vehicle registration
• Assist in refund payment
• Assist in prepare registration document and delivery
• Any other ad-hoc admin duties assigned

Interested candidate please send your resume to

Elaine Lee

[email protected]

(Outsourcing team: West Division)

EA License No: 99C4599

The Opportunity

• Opportunity to work with a Reputable Government Agency
• Mon - Fri: Office Hour
• Location: West
• 12 Months Contract
• Salary: Up to $3,200 (Depending on experiences)

The Requirement:

• At least Diploma/ Degree in Accountancy or any other relevant disciplines.
• Computer literate and familiar with Microsoft Office Application.

Job Description:

• Responsible for the processing of various types of grant submissions, adhering to the grant terms and conditions of the various grantors. The process will include the reconciliation of grant expenditure, identifying non-fundable expenditure items, conducting budgetary checks etc.
• Work closely with all stakeholders to coordinate, clarify and advise on issues related to grant processing, ensuring timely and accurate processing of grants.
• Apply accounting knowledge for the posting of grant receivables/payables and reclass of non-fundable expenses through SAP.
• Maintain proper data records of grant submissions and working papers.
• Regularly update the work schedule to report on the progress of the assigned submissions.
• Address any grant-related queries raised by grantors and other stakeholders.

Next Steps

• Prepare your updated resume to [email protected]. Kindly include your commitment period, residential address, interested position.
• We regret to inform only shortlisted candidates will be contacted

Angeline Low Hooi Seei
Direct Line: 6697 7942
EA License No: 91C2918
Personnel Registration Number: R1988232

- Administrative support to the HR department

- Data entry, filling, archieving of files

- Liaise with different departments for transferring of documents

- Other adhoc duties as assigned

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

The Opportunity

• Healthcare Industry (Growing industry)
• Establish hospitals
• 5 days office hour
• On call support duty base on rostering
• Training will be provided!

Job Description:

• Provide clinical support for clinical systems
• Provide both on-site and off-site clinical support to the end-users
• Assist users through the problem-solving process
• Participate in testing clinical systems for implementation
• Gather feedbacks to improve the clinical systems
• Conduct and facilitate users training session
• Provide 24 x 7 on-call application support to users

The Talent:

• Nitec or Diploma in a healthcare discipline (nursing, allied health, medicine)
• Min 1-year continuous clinical experience in any healthcare organization
• Customer service experience

Next Step

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' or email to [email protected] to drop your resume
• All shortlisted candidates will be contacted.

The Opportunity

• Opportunity to work with a German Conglomorate. Providing basic admin support to the project manager.
• Mon - Fri: Office Hour
• Location: Centre
• 6 Months Contract (Convertible)
• OT Payable, Dental Entitlement

The Requirement:

• At least 1-2 years of admin/ business support experience
• Computer literate and familiar with Microsoft Office Applications
• No experience is welcome to apply.

Job Description:

• Support and execute document submission within defined schedule
• Handling and maintaining records for incoming and outgoing correspondences
• Act as the document controller within the assigned projects
• Ad hoc duties as assigned apart from the normal routine

Next Step

• Interested applicants, prepare your updated resume and click "Apply here" or email to [email protected]
• All shortlisted candidates will be contacted

On behalf of one of its clients in the Renewable Energy field, the French Chamber of Commerce is looking for an Administrative Manager

Our client is a solar energy provider committed to delivering sustainable and efficient solar solutions.

They are seeking a detail-oriented and experienced Administrative Manager to oversee the daily operations of their administrative functions. The ideal candidate will play a key role in ensuring the smooth functioning of our office, supporting various departments, and contributing to the overall efficiency of our organization.

Responsibilities:

• Office Management:

o Oversee day-to-day office operations, including facilities management, office supplies, and equipment maintenance.

o Maintain a clean and organized office environment conducive to productivity.

• Administrative Support:

o Provide administrative support to various departments, including scheduling, travel arrangements, and document preparation.

o Manage incoming and outgoing correspondence, emails, and phone calls.

• Human Resources Support

o Assist in the recruitment process by coordinating interviews and onboarding processes.

o Maintain employee records and ensure compliance with HR policies.

• Event Coordination:

o Coordinate company events, meetings, and conferences, ensuring all logistical details are well-managed.

• Budget Management:

o Assist in budget planning and tracking for administrative expenses.

o Identify cost-saving opportunities while maintaining quality service.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.

• Proven experience as an Administrative Manager or in a similar role.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in office software (e.g., Microsoft Office Suite).

• Familiarity with human resources processes and basic financial management.

• Attention to detail and accuracy.

• Strong problem-solving and decision-making skills.

• Ability to work independently and as part of a team.

• Proactive and results-oriented mindset.

• Excellent time management skills.

• Data entry
• Assist with account opening administrative work
• Open, staple, sort and scan forms in mailroom
• Administrative support for daily operations.

Requirements

• No experience required as training will be provided
• Able to commence work within short notice

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Location: Raffles Place
Salary: $10 -15/hr
Monday to Friday Office Hours

Responsibilities:
- Liaise with constituencies and OTCi to arrange training for mentors
- Track and compile info and data of mentors and mentees
- Follow up with constituencies on joint activities for mentors and mentees
- Coordinate the delivery and setup of wellness corner/lactation space with qualified companies
- Liaise with vendors/suppliers
- Track and compile info and data of companies
- Any other tasks as assigned

Job requirement:
- Min A/N/O Level
- Great interpersonal, communication and negotiation skills
- Attention to detail and able to prioritise work
- Able to commit the full duration
- Able to start work immediately

If interested, please email me at [email protected]
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

The Opportunity:

Our client, a multinational corporation headquartered in Japan, holds a robust presence in Asia-Pacific, Europe, and the United States. Specializing in the production of high-performance rubber, synthetic resins, and chemicals, they offer a unique job opportunity based on Jurong Island. The role involves coordinating daily shipments and overseeing the monitoring of deliveries.

• Jurong Island (transport provided)
• Monthly up to $3,600 + AWS + Bonus (2 months)
• Mon-Fri 8AM-4.45PM

The Job:

• Coordination with internal and external stakeholders.
• Daily shipment arrangement.
• Preparation of shipping documents for both import and export.
• Managing of customers/suppliers for delivery.

The Talent:

• Min. Diploma in Logistics and Supply Chain Management/Material management or any other relevant qualifications.
• Min. 2 years relevant experience in handling shipping arrangements.

Next Steps:

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package and email to [email protected]
• Apply here and contact us to follow-up

The Opportunity

• Opportunity to work with an Established Hospital! Providing user support on new clinical systems for the medical staff, training will be provided.
• 5 days office hour (On call support duty and shift hours support base on rostering)
• No experience is welcome to apply!
• Someone working in healthcare or hospital environment before welcome to apply!

Job Description:

• Provide clinical support for clinical systems
• Provide both on-site and off-site clinical support to the end-users
• Assist users through the problem-solving process
• Participate in testing clinical systems for implementation
• Gather feedbacks to improve the clinical systems
• Conduct and facilitate users training session
• Provide 24 x 7 on-call application support to users

The Talent:

• Nitec or Diploma in a healthcare discipline (nursing, allied health, medicine)
• Min 1-year continuous clinical experience in any healthcare organization
• Customer service experience will be added advantage

Next Step

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' or email to [email protected] to drop your resume
• All shortlisted candidates will be contacted.