Total 402 Administrative / Clerical job vacancies in Woodlands, North West

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

• To follow up will operation supervisor and collect the daily work done report for each team
• To update the daily work done in the master summary file
• To generate E-Job sheet and to raise draft bill in Task Hub system
• To raise purchase request and follow up with the procurement team
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• To co-ordinate with the tariff controller supplier and to book there services for day to day operation
• To monitor the CCTV and to highlight the unsafe activities at site
• To assist project engineer on claim documents preparation
• Contributes to team effort by accomplishing related results as needed
• Ad hoc job assign by the project engineers
• Perform any other related duties as assigned by the immediate supervisor or HOD

• Minimum "O" level or related fields
• Minimum 1 year of relevant work experience (Experience in the construction industry will be advantageous)
• Entry level candidates are welcome to apply
• Able to multitask and work well in a fast paced environment
• Possess good communication and interpersonal skills
• Able to work independently as well as a team player
• Possess a good mindset and attitude with a strong drive to learn

• Only Singaporeans
• 5 days work week
• Working location: Sungei Kadut (with company transportation provided at Woodlands and Kranji MRT Station)

Other Benefits

• Portable Medical Benefit Scheme (PMBS) - additional monthly contribution direct to Medisave account
• Medical Teleconsult
• Medical benefits (applicable for dental and company provider health screening)

1. Assisting Project manager on planning/ scheduling for the project
2. Coordinating with site personnel for updates regarding the work in progress and updating the client
3. Monitoring the progress of the project and acknowledging team suggestions
4. Supervising the team members and ensuring that guideline are met
5. Initiating the project or contract and working until the project is completed
6. Preparing documentation for claim submission and handing over to the client
7. Other ad hoc duties as assigned

1. Assisting Project manager on planning/ scheduling for the project

2. Coordinating with site personnel for updates regarding the work in progress and updating the client

3. Monitoring the progress of the project and acknowledging team suggestions

4. Supervising the team members and ensuring that guideline are met

5. Initiating the project or contract and working until the project is completed

6. Preparing documentation for claim submission and handing over to the client

7. Other ad hoc duties as assigned

1. Handle the full spectrum of HR functions. This includes:

• Recruitment
• Work pass applications / renewal for foreign workers
• Employee details management
• Employee leave management
• Workers payroll processing
• Training course arrangement
• Other HR related matters.

2. Handle the full spectrum of office administrative support. This includes:

• Prepare letters and internal announcement as and when required.
• Maintain and timely renew of group medical insurance, WICA, and Security Bond.
• Arrangement of worker dormitory check in/out matters.
• Manage office administration such as pantry supplies, stationery, office equipment, event florist arrangement / hampers etc.
• Handle company vehicles related matters (accident records and claims, renewal of COE, insurance, road tax, season parking, VPC & etc.)
• Assist in compiling monthly vendor/supplier bills.

3. Assist in HR & Admin Manager in regards to day to day data entry and other HR matters.

4. Ad-hoc duties as and when required.

Qualification requirement

1. Candidate must possess at least diploma in any field.
2. Must be familiar with Microsoft Words, PowerPoint, Excel.
3. Minimum 1- 2 years’ experience in Human Resource preferably in construction industry.
4. A committed and responsible team player who is meticulous and self-driven

1. JOB DESCRIPTION

Job Title

General Clerk cum Admin Assistant

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Job Description & Requirements

• Good attitude / communication skills
• Computer literate (MS Word & Excel)
• Multi-tasking
• Invoice + quotation
• Able to work independently

Join Our Team!

Are you a proactive, versatile, and dedicated individual who thrives in managing administrative tasks, handling accounts, and assisting with sales inquiries? If so, we want you!

Key Responsibilities:

• Efficiently manage accounts payable and receivables
• Facilitate submissions and applications with government agencies, such as employment permits
• Prepare employee salaries promptly and accurately
• Generate essential documents like work orders, delivery orders, job orders, and invoices
• Provide timely responses to both online and walk-in sales queries
• Willingness to tackle any other ad-hoc duties as assigned

Requirements:

• Previous work experience is preferred, but fresh graduates are encouraged to apply
• Priority will be given to candidates with HR and bookkeeping backgrounds
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Fluency in spoken and written English, with Mandarin proficiency preferred
• Ability to multitask and manage workloads effectively without constant supervision

We offer competitive salaries commensurate with your experience, skills, and academic qualifications.

If you're ready to embark on an exciting journey with us, apply now!

Sales administration

• Respond promptly to customers' queries

• Source for materials via emails and phone calls to new and current suppliers

• Issuance / arrangement / coordination of sales and purchase related documents (Purchase Orders, Sales Orders, Invoices, Delivery Orders etc) and transactions in MYOB or other Accounting Program

• Collate and compile accurate instructions and documents (from customers) to Production team

• Coordinate with production staff to ensure timely delivery to customers

* Office administrative duties - (Inspection Dept)

* Review inspection reports, and provide guidance and support to inspection team

* Keep accurate record of inspection report and repair work performed

* Scheduling rectification work with clients and repair team

* Submit review test report to SPE monthly.

Being part of the Shared Services Team covering South East Asia, you will support the Engagement & People Development function of the region through:

• Point of contact to assist with learning & development operations and program delivery, e.g. arranging workshops, traveling and training logistics, attendance records, consolidation of training evaluation forms general administrative tasks
• Generating and implementing ideas to build a learning community and encourage participation
• Source for and recommend the most suitable solutions, training providers and programs.
• Evaluate the effectiveness of training and development programmes
• Generating LMS reports to monitor learning progress and support learning needs analysis
• Manage onboarding and off boarding matters
• Archive training materials, attendance records, etc
• Provide training analytics and reports
• Supports and handles internal audit on training administration, etc
• Contribute to staff engagement planning and execution
• Supports to manage enquiries through a ticketing system
• Streamlining processes to digital platforms
• Assisting in implementing Engagement & People Development projects and ad-hoc assignments as required.

Your profile:

• Graduated with a degree in HR or business-related field.
• Ability to connect with people and work in a cross functional, culturally diverse environment
• Exceptional communication skills in English, both written and verbal, and that additional Asian languages would be an advantage.
• Have an open mind towards the work scope and approach
• Highly responsive and well organized
• Internship experiences in a HR admin or L&D role will be preferred
• Proficient in IT, Microsoft Office Word / PowerPoint / Excel

• MUST ABLE TO WORK INDEPENDANTLY
• GOOD IN EXCEL
• STAFF PAYROLL
• STAFF CLAIMS
• GENERATE INVOICE
• TO ASSIST GM ON DAILY JOB RECORDS
• ASSIST GM TO PREPARE QUOTATION
• TO CREATE NEW ACCOUNT FOR NEW CUSTOMER
• ABLE TO WORK UNDER FAST PACE ENVIRONMENT
• ABLE TO TAKE PRESSURE
• GOOD COMMAND IN ENGLISH
• ABLE TO WORK 5.5 DAYS

Job Scope:

- Support and manage the planning, coordination and execution of training programme/workshops

- Contact and alias with instructors on training related matters

- Assist and support activities in general Human Resource and Administrative matters

- Handle basic financial and account matters

- Attend to enquiry from stakeholders

Requirements:

- Open to short term contract work

- Proficient in Microsoft applications or Google Suite

- Good organization skills and able to work independently

- Must be able to multi-task

- Industry experience in the related field would be an advantage

- Only Singaporeans need to apply

- Fresh graducate is welcome to apply

An HR/Admin Assistant is an entry-level or support position performing various administrative responsibilities related to the management of employees.

JOB DESCRIPTION:

- Organize and manage employee records (including training)

- Assists in the recruitment process

- Addressing employee questions or concerns related to HR policies

- Ensuring day-today operations are running smoothly (such as daily attendance circulation, condutcing onboarding or orientation program, etc)

- Work Pass Administration

- Payroll and Benefits Administration

- Confidentiality and data protection

- Self-initiative and able to work independently with minimum guidiance

1. Need to sort Delivery Order and scan and rename

2. Do basic Monthly invoices

3. Do Quotation

4. Able to multitasking

5. Microsoft Excel and Microsoft Powerpoint must be good.

6. Typing Speed must be good

7. Good attitude and willing to learn

Provides admin support to ensure efficient operation of office.

Answers phone calls, reply emails, taking memos and maintaining company files.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Assist Boss and project manager on project admin duties, filling up PTW forms, RA.

Job Description

*Data entry

*Keep records of payments & receipts from customers

*filing and documentation of supplier invoices, Sales projects & payments

*Scanning documents

*Perform other ad-hoc administration duties

*General administrative duties such as filing,

*well-versed in Microsoft office (MS, Excel,Word, Outlook)

*willing to work in North area

*flexible working options

Email your resume to: echsmd@[email protected]

Job Descriptions:

• Assist in AR, AP and Cash management.
• Perform proper data entry and post of account receivable and payable into system
• Maintain neat and organized documents
• Handle day-to-day administrative work
• Generate Statement of Accounts for customers
• Perform general accounting duties
• Preparation of relevant supporting documents and schedule for tax, audit and statutory reporting
• Assist in quarterly GST reporting
• Adhoc accounting/administrative/procurement tasks as assigned by manager to support the corporate function.
• Ensure all transactions are properly documented, authorised and recorded.
• Filing and documentation.

Requirements:

• Diploma in Accountancy/Business or related discipline
• 1-3 years related working experience
• Competent in Microsoft Office
• Having experience in using Google Workspace and Xero accounting system
• Meticulous and has good attention to details
• Able to multi-task and work under pressure

Description of Responsibilities

• Application / Renewal / Cancellation/ Issuance of Work Passes
• Oversees dormitory's upkeep and maintenance of dormitory.
• Assist in the daily management of labour and resources to upkeep and maintenance of dormitory
• Assist and coordinate in the repair and fixing of broken or worn-down items in the dormitory
• Maintain harmony within dormitory and ensure rules and regulations have adhered to the legislation
• On and off boarding of employees
• Ensure timely and accurate update of HR database, employee’s profiles
• Training and Development
• Assist in Company's events and activities
• Employee and workers shirt inventory
• Any other ad-hoc duties assigned

Requirement

• Able to work independently with minimum supervision.
• Able to work using Microsoft Office.

Our Workshop at Sungei Kadut services a fleet of 300+ tipper trucks for maintenance and repair.

• Assist with filing and compiling job card monthly and prepare necessary documentation for approval
• Daily updating of servicing Job Card using SAP/VRS
• Data Entry through SAP on vehicle repair schedule and repair status
• Office documentation and data control
• Assist Operation Team to extract data or SAP report as and when
• Preparing trip report, summary report and accident report monthly
• Coordinating and reporting to superior for Department’s Workplace Safety & Health issues

Transport can be arranged from Yew Tee MRT.

Note: In 2 years the workshop in Sungei Kadut will move to Jalan Papan

Roles & Responsibilities

· Provide full admin support to the project teams in the filing and storing of project-related documentation, including the Safety department.

· Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.

· Monitor all site personnel training is up-to-date.

· Work closely with all the sites in-charge.

· Answer incoming phone calls and respond to emails professionally.

· Assist in prepare of purchase order.

· Any other ad-hoc admin duties assigned by the management.

Requirements:

· GCE 'O' level/ Diploma and above.

· Preferably have some experience in a similar capacity.

· Proficient in Microsoft Office applications.

· Excellent interpersonal & communication skills.

· Possesses a positive attitude towards work and team team-oriented.

· Flexible – able to adapt to rapidly changing situations.

· Goal-oriented – able to focus on meeting all performance targets.

· Must be able to speak fluent English and Mandarin.

· Able to start work on a short notice period.

Others:

· Working Days: Monday to Friday.

· Working Hrs: 9:00 am to 6:00 pm.

· Working Location: Mandai Area.

Responsibilities:

• Handling AP, AR & GL
• Handle petty cash disbursement and process staff claims
• Bank reconciliation
• Deposit paid/received schedule
• Other ad-hoc duties as assigned

Requirements:

• Diploma in Finance/Accounting
• At least 2 Year(s) of working experience in the related field is required for this position
• Possess strategic thinking, able to take initiatives and pro-active attitude
• Require skill(s): Proficient in MS Excel & Words (Excel skills.ie. VLOOKUP, Pivot Table), SAP
• Able to start work within short notice
• Singaporeans only

Salary:

• SGD 2,500 – SGD 2,800 (depend on working experience & qualification)

Why Join Us?

• We offer attractive salary that commensurate with work experience;
• We provide opportunities for career advancement within the Company;
• We advocate a safe working environment for all our employees

With 1-2 year experience would have an advantage

5.5 days alternate Saturday

Great career prospects & opportunities

• Experience in apply /renewal /cancellation of work permit, S Pass & EP including workers' repatriation
• Monthly payroll including submission of monthly CPF & FWL
• Annual submission of income tax IR8A, NS Claim and others
• Submission of Tax clearance
• Update and maintain Personnel data file
• Prepare Employment Contract
• WICA Insurance Claim
• Take care of Dormitory & Catering arrangement for workers
• Arrangement of Skilled Course enrollment for Workers
• Co-ordinate with Supervisor & prepare schedule for daily workers allocation at site
• Planning of company annual event
• Provide support in administrative tasks
• Road Tax & Vehicle Insurance Renewal
• FWMI & WICA Renewal
• Submission of Government Claims such as maternity leave, childcare leave etc...
• Handling of Government Grant application such as Career Support Programme, Worklife Grant etc...
• Any other ad hoc duties as assigned

Requirements:

• Minimum 5 years Experience in full spetrum of HR Duties preferably in construction sector
• Must be strong in administrative support/ skills
• Able to work independently, dynamic with initiative within timeline
• Knowledge of Times Payroll software is an added advantage
• Able to communicate in both English & Chinese (to liaise with associates)

• Handle in account matters such as AP account, GST return, Bank Reconciliation, and other day to day accounts duties.

• Verify invoices and other accounting documents or records to ensure all are accurately posted into the accounting system.

• Process staff claims and handle petty cash disbursements by recording entry and verifying documentation.

• Liaise & handle invoicing queries AP

• Working Location: Woodlands

• 5 days work, 8.30am-5.30pm

• Assisting Executive Managers and CEO in managing office administration matters

• Managing office administrative duties such as answering calls, attend to visitors, opening/sorting of mails, liaising with service providers on office equipment/facility maintenance, etc.

• Maintain the office cleanliness and office supplies

• Assist in managing an active calendar of appointments; completing expense reports; composing and preparing correspondences; travel arrangements and compiling documents for travel-related meetings

• Assist in preparation of various reports/PowerPoint presentations

• Maintain effective filing of documents

• Other ad-hoc duties as assigned

Requirements:

• Minimum Diploma with relevant experiences

• At least 2 years of working experience in admin/accounting/projects or portfolio management.

• Good working attitude, meticulous and eager to learn

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response

• Proficient in MS Office (Outlook, Word, Excel and PowerPoint) and technology savvy

• Office location: Near Tiong Bahru/Redhill

• Candidates available on short notice preferred

We invite qualified and Interested candidates to send in your resume (in MS Word Format), to [email protected] cc [email protected]. Please indicate the position you are applying in your email subject.

We regret to inform that only shortlisted candidates will be notified.

EA License: 90C3627

EA Reg No: R1108020

Job Title: Administrative Assistant

Company: Korls Arts And Tech Innovation

Location: Woodlands, Singapore

About Us:

At Korls Arts and Tech Innovation, we're on a mission to revolutionize the event industry in Singapore by creating sustainable and unforgettable experiences. We're a team that's passionate about sustainability, creativity, and injecting a uniquely Singaporean spirit into everything we do.

Job Description:

As an Administrative Assistant at Korls Arts and Tech Innovation, you'll be at the heart of our dynamic and innovative team, ensuring the smooth operation of our events and supporting our leadership. Your role will be crucial in helping us maintain our commitment to sustainability and excellence while embracing the lively spirit of Singapore. Will also be providing personal administrative support for the management.

Responsibilities:

1. Administrative Support:

• Assist in daily administrative tasks, such as email management, calendar scheduling, and document organization.
• Prepare reports, presentations, and correspondence for external communications.
• Coordinate and manage travel arrangements and accommodations.
• Help maintain a systematic filing system for important documents.

2. Event Coordination:

• Assist in planning and organizing events, ensuring all logistics are in place for a seamless experience.
• Liaise with clients, vendors, and team members to coordinate event details.
• Help manage event budgets, track expenses, and ensure cost-effectiveness.
• Handle event-related inquiries and provide timely responses.

3. Sustainability Initiatives:

• Support the implementation of our sustainability initiatives within the company and at events.
• Assist in sourcing eco-friendly materials and suppliers for our projects.
• Participate in sustainability reporting and tracking progress toward green goals.

4. Communication and Team Support:

• Act as a bridge of communication between leadership and team members.
• Assist in internal and external communication, including drafting and proofreading content.
• Support the team in maintaining a positive and inclusive work environment.

Qualifications:

• Proven experience as a Personal Assistant or Administrative Executive.
• Excellent organizational and multitasking skills.
• Strong communication skills in both written and spoken English, proficiency in Chinese is a plus.
• Proficiency in Microsoft Office and Google Workspace.
• A passion for sustainability and a desire to contribute to our green initiatives.
• Ability to adapt to a fast-paced and creative work environment.
• A positive, can-do attitude and a sense of humor.
• High sense of initiative with a track record of self started (and completed) projects
• Travel might be required
• Team player
• Would need to work on weekends during events setup and activation
• Looking for someone young and happening!

Why Korls Arts and Tech Innovation?

• Join a dynamic team that values sustainability, creativity, and work-life harmony.
• Be part of a company that is changing the event landscape in Singapore.
• Enjoy a fun and inclusive and fun and more fun workplace culture.
• Contribute to meaningful sustainability initiatives.
• Opportunity for career growth and development.

If you're ready to be part of a team that's creating unforgettable experiences while making a positive impact on the environment, we'd love to hear from you! Apply now and let's shape the future of events together.

Only for SIngaporeans and Singaporeans PR may apply.

At Korls Arts and Tech Innovation, we believe in equal opportunities and encourage all eligible candidates to apply. We pride ourselves on fostering an inclusive, innovative, and welcoming work environment.

We're an automotive company urgently looking to hire!

Located at Carros Centre, with shuttle bus service to and fro Kranji MRT.

Peronsal Assistant to Director

- Must have accounting background to assist in the financial reports.

Job Scope:

- Support Director with day-to-day administrative support

- Prepare and organise financial documents and reports

- Assist with corporate matters to ensure smooth operations within the company

- Co-ordinate and set up meeting arrangements

- Any other ad-hoc tasks assigned by Director

Job Requirement:

- Minimum Diploma with at least 2 years working experience

- Possess accounting background and knowledge

- Able to work independently and multi-task

- Possess computer literacy i.e. Excel, Word, Zoom, Google Meet etc.

- Possess strong communication & interpersonal skills

- Able to work in fast-paced environment

- Maintain confidentiality and possess sense of urgency

- Highly organised, detail-oriented and responsible

- Must be fluent in English and Mandarin

Interested parties please Whatsapp (message only) Sherleen @ 9762 5501 or drop your resume to [email protected].