Total 1,506 Administrative / Clerical job vacancies in d04 harbourfronttelok blangah sentosa island

1.Assisting in general administrative functions.

2.Maintenance and filing of documents.

3.Run errands and deliver documents within departments.

4.Answer incoming telephone calls and take down messages when necessary.

5.Attend to visitors and direct them to the relevant staff / department.

6.Sort and distribute incoming/ outgoing mails and faxes & courier services.

7.Helping in HR system update and maintenance including employee attendance, leave management, OT verifications and ensure accuracy of the updated data. And Monthly wages calculation and record. Monitoring staff and workers, supplier and sub-con course, course pass and working pass.

8.Company event organizer /helper

9.Documents distribution, data key in and monitoring

a) Machinery record, maintenance, PE cert , insurance , usage monitory

b) Vehicle record, maintenance, road tax , insurance , usage monitory

c) Assist in Purchasing and Logistics data record

10. Office housekeeping, checking stock stationery, pantry items and housekeeping items,

And arrange office staff daily lunch.

11. Assist in matching Do , and other accounting works.

12. Assist in setting up and manage IT equipment and IT Matters

13. Other ad-hoc duties as assign by immediate superior

• Provide administrative support to department leads, including drafting correspondence and coordinating of meetings with departments and vendors.
• Handle the entire procurement process, which includes obtaining and evaluating quotes, making purchasing decisions and ensuring all outstanding Purchase Orders are resolved promptly.
• Coordinate with vendors regarding orders, supplies, and the renewal of agreements.
• Update the monthly budget file and review the rolling forecast with relevant departments.
• Assist with after-hours guest engagement activities as needed.
• Plan and facilitate staff engagement activities.
• Monitor and report on the progress of all projects, including customer experience - related, process redesign, infrastructure, and other assigned projects.
• Develop, implement, and manage projects, including associated materials.

Job Summary:

The Project Secretary provides comprehensive administrative support to the project management team, ensuring the smooth execution of project activities. This role involves coordinating communications, maintaining project documentation, organizing meetings, and assisting with day-to-day project operations. The Project Secretary is essential in facilitating effective information flow between team members, contractors, and stakeholders, ensuring all project documentation is up to date and easily accessible.

Key Responsibilities:

• Provide administrative and secretarial support to project managers and teams, ensuring efficient project operations.
• Organize and coordinate project meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain project documentation, ensuring proper filing, archiving, and retrieval systems are in place.
• Track project correspondence, including emails, memos, reports, and other communications, ensuring timely responses and accurate records.
• Prepare and format project reports, presentations, and other documentation as required by the project team.
• Manage the project calendar, scheduling meetings, deadlines, and important milestones.
• Assist with travel arrangements and expense reports for project personnel.
• Act as a point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly.
• Support project procurement activities, including liaising with suppliers, preparing purchase orders, and tracking delivery schedules.
• Ensure compliance with company policies, procedures, and project-specific requirements in all documentation and communications.

Qualifications:

• Diploma or bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Proven experience as a project secretary, project administrator, or similar role.
• Strong organizational and multitasking skills, with the ability to prioritize and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management tools and software is an advantage.
• Ability to work effectively with diverse teams and manage communications across multiple levels of an organization.

Job Responsibilities:

• Prepare, Process and Follow up on Sales Orders.
• Review customer’s requests and prepare quotation in response to customer enquiry.
• Perform order entry duties accurately and in a timely basis.
• Generate manufacturing documentation to manufacturing planning for creation of Production Order.
• Review Delivery Orders to ensure error-free before goods delivery.
• Update and maintain delivery schedule or re-schedule.
• Update of Sales Order status.
• Prepare weekly or periodic reports of compiled orders.
• Others ad-hoc duties may be assigned.

Requirements:

• Minimum GCE O level
• Minimum of 1 years of work experience as Sales Coordinator or Shipping Assistant
• Preferred with knowledge of SAP
• Preferred with knowledge of Shipping process
• Must be detail-oriented and strong organizational skills
• Competence with Microsoft Office
• Good personality and able to handle customer queries

Opportunity in a Public Agency
Duration: 5 months
Salary: Up to $5000/month
Location: Pasir Panjang/Labrador Park

Job Responsibilities:

Finance and Procurement

• Process and perform e-invoice verification and goods receipts for IT goods and services received
• Source for goods and services and perform small value purchases, if required
• Maintain updated database and records for sharing with the team
• Liaise with corporate finance team, project teams and vendors to resolve billing and invoicing issues
• Assist with the group’s monthly and yearly accruals, PO closure exercises etc.
• Assist project teams in the tracking of budget utilisation
• Highlight any anomalies to the project teams/ management discovered during the course of work
• Conduct awareness training to the group, if required
• Organise team bonding activities for the division

Secretariat support for management and finance ops meetings

• Poll and schedule agenda items
• Liaise on meeting date, presentation schedule and presentation slides
• Take Notes of Meeting and liaise with the presenters to verify the Notes of Meeting taken
• Obtain management’s approval for Notes of Meeting
• Ensure that the presentation materials and relevant documents are uploaded on a timely basis
• Follow up on the matters arising from the meeting, if required

Looking for:

• Singaporeans only
• Min. Degree in Business Administration or its equivalent
• Knowledge of Govt Financial and Procurement procedures is preferred
• Experience working in the Govt sector is preferred
• Good team player
• Good interpersonal skills and able to interact with all levels in a professional manner

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data not required at this application stage.
To withdraw consent, email [email protected].
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chloe Chew (R1768631)
ScienTec Consulting (ScienTec Personnel) - 11C578

Main Tasks and Responsibilities

• Manage the day-to-day office tasks of the Managing Director
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Draft high-level presentations, communications, and documents using Word, Excel, and PowerPoint
• Collaborate with other team members to organize various corporate events. Manage and maintain Directors' schedules, appointments, and travel arrangements where applicable
• Prepare, review, and collate documents/presentations for tenders/EOIs
• Monitor, screen, respond to, and distribute incoming communications
• Provide administrative support for Projects as well and cover when necessary for Reception duties

Competencies and Experiences

• Minimum 3-5 years in administrative/executive support roles with increasing responsibilities
• Diploma or Degree in Secretary/Administration/Business Studies
• Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
• Ability to maintain confidentiality for all company materials and information
• Good English communication skills
• Highly accountable with excellent professional work ethics and high-level integrity
• Extraordinary ability to multitask, organizational planning skills
• Ability to prioritize work, manage time effectively, and be proactive
• Proficiency in MS Office 365 and virtual meeting apps

Interested applicants please email your comprehensive resume with photo to The Office Manager at [email protected]. We regret that only shortlisted applicants will be notified.

Location: Jurong East, West Region, Singapore

Company Overview: Chariots Capital is a dynamic start-up company revolutionising the Design & Architecture industry in Singapore. Committed to creativity, excellence, and client satisfaction. This is an exciting opportunity to join a fast-paced start-up environment and play a key role in shaping the future of Design & Architecture industry in Singapore.

Job Description: We are seeking a highly organised and proactive Administrative Executive to support daily office administration in our interior design and architecture firm. The successful candidate will play a key role in managing all administrative tasks, and ensuring the smooth functioning of the office. This role requires strong attention to detail, multitasking abilities, and excellent communication skills.

Key Responsibilities:

· Data Entry: Accurately enter and maintain project-related data in internal databases.

· Support to Team: Provide all administrative support to the team.

· Accounts Support: Assist to liaise with finance department such as preparing expense reports, asset tagging etc.

· Office Management: Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.

· Other Duties: Perform any administrative tasks as required.

Requirements:

• Diploma or degree in Business Administration or related field.
• Minimum of 3 years of experience in an administrative.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritise tasks efficiently.
• Detail-oriented and capable of working independently.
• High level of discretion and confidentiality.
• Strong attention to detail and problem-solving skills.
• High level of professionalism and discretion.
• Ability to adapt to changing priorities and work efficiently under pressure.
• A good team player.
• Working rights required for this role.
• Preferably able to start work immediately.

What We Offer:

• Competitive salary with performance-based incentives.
• Collaborative and inclusive work environment.
• Opportunities for professional development and career advancement within a dynamic SME environment.
• Opportunity to make a significant impact and drive growth within a growing interior design SME.

Job Description

• Support Industrial Engineering for Run and Rate (R&R)data.
• Product and Production understanding for future work requirements on packaging design and improvements.
• Process and Data collection for Value Stream Mapping. Lean manufacturing ideas/ support.
• More to add on for supporting IE, Audit

• Provide standard secretarial support such as filing, typing, faxing, photocopying, taking minutes etc. for the Sales and Marketing Department.
• Handle telephone inquiries and follow up with the respective sales staff concerned. Administer inventory control of collateral materials under Sales & Marketing Department’s jurisdiction.
• Responsible for constant update and improvement to the department’s administration
• and filing systems.
• Generate month-end Production Report, Overview Report, Daily Business Mix Report, Budget Report, etc. Attend meetings and training whenever required.
• Undertake any other duties as may be assigned by his/her superior diligently and professionally.

Responsibilities

• Provide secretarial administrative support including typing and formatting documents, management of correspondence, systematic filing and upkeep of project documentation in softcopy
• Ensure files are maintained in line with our housekeeping policy and general office standards are maintained, liaising regularly with other departments
• Cover front desk receptionist duties, including managing telephone calls and handling requests for information
• Suggest and implement new initiatives to support the development of the role as required
• Maintain open and effective working relationships with management and colleagues
• Ensure that all tasks/duties are carried out in accordance with DCA’s procedures and standards
• Undertake other ad hoc duties when required
  

Qualities and skills required

• Able to work under pressure and meet the responsibilities of the role
• Proficient with Microsoft Office
• Effectively Bilingual
• Ability to manage and prioritize tasks and time efficiently
• Smart and professional personal presentation at all times

If you are keen to join our team, please email a cover letter, resume with photo, and expected remuneration to:

The Office Manager

[email protected]

1 HarbourFront Avenue #07-01Keppel Bay Tower, Singapore 098632

Visit our website at www.dca-architects.com

We regret that only shortlisted applicants will be notified.

Job Highlights

• Job security
• Bonus & medical benefit
• Lunch provided (lunch-in only)

Key Responsibilities

• Provide administrative support (issue invoices etc) to ensure efficient operation of the office
• Apply phytosanitary certs, related docs, import & export declarations
• Coordinate with suppliers, shipping lines & hauliers to ensure documentations are in order & timely completion of tasks
• Liaise with customers & suppliers for POs, invoices, shipping docs
• Assist in HR support (eg WP, SP applications, renewals & cancellations)
• Assist in manual fruit packing when required
• Required to WFH on some weekends for air cargo permit declarations
• Other ad hoc duties as assigned​​​​​​​​​​​​​​

Requirements

• At least A-level / Diploma and above or equivalent
• 1-3 years relevant work experience in admin roles
• Proficient in Microsoft office (especially Excel)
• Accuracy and attention to detail
• Possess good communication and written skills
• 5-day work week (Mon-Fri) from 8am-5pm

Work location: 1 Gul Circle, #01-03/04, Singapore 629637

Roles and Responsibilities

1. Provide general administrative support to related internal departments
2. Maintain proper filing of records, correspondences and documents
3. Data entry and payroll functions
4. Perform ad-hoc and other administrative duties as assigned by supervisor

Job Requirements

1. Minimum 1 year working experience, and proficient in Microsoft Office and basic accounting
2. Willingness to learn and good time management
3. Organised and detailed who can work independently
4. 5 day work week: 8.30am to 6pm Monday to Friday
5. Location: IMM Building

Job Description

Responsibilities:

Prepare sales quotation to customers

Attend to customer's requirements and enquiries via phone/email/fax

Process orders and print Sales invoice & Delivery Order via Microsoft Dynamics NAV 2015 / Microsoft Business Central 365

Posting of Sales order & Job sheet using Microsoft Dynamics NAV 2015 / Microsoft Business Central 365

General administrative duties

Requirements:

Candidate must possess at least a Secondary School/"O" Level, Professional Certificate/NiTEC, Diploma, any field.

Preferably Junior Executives specializing in Clerical/Administrative Support or equivalent.

No experience diploma candidates/Entry level applicants are encouraged to apply.

Required skill(s): MS Excel, MS Office.

Meticulous and very good with numbers

Excellent communication, interpersonal and customer management skills;

Can work independently and pro-active

Positive working attitude, hardworking and willing to take up challenges

We are located at Gul Lane - 10mins walk from the upcoming Gul Circle MRT station

Only Singaporean needed to apply

Full-Time position.

Others:

5 days working week, 8.30am to 6pm

Salary negotiable with experience + transport allowance + mobile allowance

Yearly salary review and performance bonus

Confirmed staff with be entitled to other benefits such as dental benefits and $100 Birthday cash gift

Roles and Responsibilities

1. Provide general administrative support to related internal departments
2. Maintain proper filing of records, correspondences and documents
3. Data entry and payroll functions
4. Perform ad-hoc and other administrative duties as assigned by supervisor

Job Requirements

1. Minimum 1 year working experience, and proficient in Microsoft Office and basic accounting
2. Willingness to learn and good time management
3. Organised and detailed, who can work independently
4. 5 day work week: 8.30am to 6pm Monday to Friday.
5. Location: IMM Building

Job Descriptions:

• Assist in the recruitment process, including job postings, resume screening, scheduling interviews, and conducting initial interviews.
• Maintain and update employee records and HR databases.
• Assist with the onboarding process for new employees and the offboarding process for departing employees.
• Coordinate employee training and development programs.
• Preparation of payroll.
• Manage the renewal processes for company insurance, not limited to Health & Safety (H&S) insurance, Work Injury Compensation Act (WICA) insurance and public liability insurance.
• Create and maintain proper record of employees’ information in both personnel files and Infotech System.
• Process and verify employees’ claims (e.g., medical, dental, transport, travel allowances).
• Responsible for work pass administration such as work pass applications, renewal, issuance and cancellation.
• Provide advice and handle all employee inquiries on HR-related matters in accordance with statutory requirements and company’s practices.
• Other ad hoc duties assigned.

Job Requirements:

• At least 1 year working experience.
• Familiarity with HR software and MS Office applications (Word, Excel, PowerPoint) will be a plus.
• 5 days work, 8:30am to 5:30pm
• Located at Tuas (company transport provided at Chinese Garden MRT station)
• Lunch provided

Main Responsibilities:

1. Office Setup and Operations: Responsible for leasing, decorating, and arranging the office to ensure a comfortable and efficient working environment.
2. Administrative Management: Formulate and implement daily administrative management systems and processes for the company; arrange the CEO's schedule; handle company registration and annual audit-related matters.
3. Human Resource Management: Conduct local staff recruitment and allocation; purchase Central Provident Fund, work injury insurance, and medical insurance; handle payroll matters.
4. Tax Management: Declare Skills Development Levy and handle other tax-related matters.
5. Complete other tasks assigned by supervisors.

Job Requirements:

1. Major in Human Resource Management, Administrative Management, Financial Management, or related fields.
2. Possess over 3 years of working experience, with comprehensive experience in human resources, administration, and finance being a plus.
3. Excellent organizational and coordination skills, capable of independently completing multiple tasks and challenges.
4. Fluent in both Chinese and English, able to use them as working languages.
5. Singaporean citizen or permanent resident.

Responsibilities:

• Administer leave and claim matters
• Administer Training and Development related matters
• Liaise with various HR vendors, eg insurance brokers, memberships etc
• Responsible for welfare activities and benefits programme which include company annual dinner, employee day and etc
• Handles EHS and office administration
• Support in recruitment and selection as and when needed
• Any other adhoc duties as assigned

Requirements:

• At least a Nitec / Diploma
• Good interpersonal skill and time management

Interested candidates are to submit a detailed resume to speed up the application process.

We regret to inform that only shortlisted candidates will be notified.

Thank you for applying.

Responsibilities:

• To perform SAP update (PIR/SL/MM/Quota etc)
• To perform SAP data validation
• To perform MAP for new part
• To update and create new vendor source
• To maintain good filling system within the department
• To support cost reduction exercise (prepare BOM list etc)
• To support live BOM activities
• To dispatch sample to factory
• To perform other administrative duties as assigned

Requirements:

• At least N Level or equivalent
• With 1 year working experience in manufacturing environment preferred
• Knowledge in Microsoft Office preferred
• SAP knowledge is an advantage

Interested candidates are to submit a detailed resume to speed up the application process.

We regret to inform that only shortlisted candidates will be notified.

Thank you for applying.