Total 10,392 Administrative / Clerical job vacancies in islandwide

Admin Executive

• Mon to Fri, 8:30am to 6.15pm
• To provide support to sales team
• Assist in delivery orders and invoices including adhoc duties give by supervisor
• Liaise with clients' purchases

If you are:-

• ITE / Diploma holders
• Keen to work in North side
• Willing to learn

Entitlements:-

• Covered Medical Insurance
• AWS and Bonus depends on Company Performance
• Company Transport pick up

Responsibilities:

· To receive goods procured, and maintain a daily record of all mail and deliveries received.

· To assist the Relief Team in monitoring staff attendance and daily attendance of contract staff.

· To assist in printing services for all staff, including printing/photocopy worksheets, circulars, notes, and other materials required.

· General administrative and front desk duties assigned.

Requirements:

· Minimum 1-year experience in customer service and office administration.

· Meticulous, able to work independently and have an eye for detail

· Familiar with IT word processing and spreadsheet applications such as MS Word and Excel.

· Adept at handling office equipment, e.g. laminating and binding machines, and photocopiers.

Job Description

• Act as the point of contact between the executives and internal/external clients
• Oversee administrative activities
• Assist for reception duties and company related-event activities
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

Job Requirement:

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School Diploma; additional qualification as personal assistant would be considered an advantage
• Experience in Chemical industry preferred

Others

• Transportation is provided at Jurong East MRT
• 5 Working Day
• Transport and meal allowance provided
• AWS and VB provided

Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)

Posting Personnel: Tan Kah Lee

EA Personnel Reg No.: R23116010

5 day work week, 8.30am to 5.30pm

Work location :Tuas South (Company transport provided at Boon Lay MRT station)

Basic salary up to $2800 + VB

Annual leave 14 days

Job Scope:

Handle administrative duties including proper organisation of records/data keeping

Generate invoices and service memos on a monthly basis

Act as a liaison between service team and customers to provide the necessary support to ensure smooth operations and good customer service

Assist operations manager in planning and assigning delivery jobs to service team

Update drivers’ job orders, compute service team’s incentives and keep proper records of orders

Any other ad-hoc duties as assigned by supervisor

Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary to: +65 9448 6983

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)

Posting Personnel: Tan Kah Lee

EA Personnel Reg No.: R23116010

Job Responsibilities:

Administrative Support

• Monitor contract and subscription renewal
• Procurement of office supplies
• Maintain filing systems (physical and digital)
• Collection of mails

Payment Processing

• Raising Purchase orders, process invoices and payments accurately and efficiently

Logistics Coordination

• Manage office supplies and equipment
• Coordinate deliveries
• Assist with vendor communication (as needed)

Event Support (as needed)

• Assist with event support and logistics
• Manage RSVPs and attendee registration
• Provide on-site support during events (set-up, check-in, etc.)

Duration:

• 1 July 2024 to 31 December 2024

Location:

• Clementi

Working Hours:

• 2 days/week within Monday to Friday, 8.30am to 5.30pm

Salary:

• $10/hr

Requirements:

• Minimum 1 year of administrative experience.
• Good organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to prioritize tasks and work independently.
• Flexible work arrangement.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

ADMIN ASSISTANT (SHEDULER)

- Working Hours: 8:30am - 6:00pm

- Working days: Monday - Friday

- Location: Singapore Poly

- Salary: S$2,100.00

- 1 year Contract

JOB DESCRIPTION

• Prepare and create short course runs in a training management system
• Book classroom and trainer and update information in the training management system
• Create classes for Academic Programme in the training management system
• Format timetables from schools and upload to the training management system
• Verify and check the timetable
• Prepare and create assessment runs in the training management system
• Book assessment venue and invigilator
• Publish course runs on the website
• Prepare logistics for confirmed runs
• Inform the trainer, school and PA of confirmed runs
• Confirm trainer appointment
• Send refreshment order to the vendor
• Book air-conditioner (if required)
• Cancel class or assessment and update the status in the training management system
• Cancel classroom, trainer/invigilator and registered learners of cancellation
• Prepare and compile monthly reports on course and programme runs

REQUIREMENT

• ITE Certificate holder or higher or with relevant working experience.
• Have good English proficiency.
• Good Communication skills are required to liaise closely with Trainers.
• Possesses basic information and communication technology (ICT) skills.
• Team player.

We regret to inform you that only shortlisted candidates will be called for an interview.

EA License: 22C1153

Job Highlights

• 5 days work week
• Friendly and supportive work environment
• Mentoring & Learning Opportunities

Job Description

- Coordinate and schedule meetings for Director

- Provide general administrative support to the team (attending to phone calls, responding to emails)

- Assist to do planning for business trip (e.g, book flight tickets, hotel, work visa)

- Basic Bookkeeping, handle petty cash

- Filing of documents and maintaining proper record of document correspondence

- Other ad-hoc administrative duties assigned

- Must to comfortable to run errands (e.g, bank errands, mail letter)

Job Requirements

- Fresh graduate encouraged

- Minimum Tertiary education

- Computer literacy (MS Word, Excel and Outlook)

- Good interpersonal & communication skills, positive working attitude, willingness to learn, multi-tasking, team player

- Able to work independently under minimal supervision

- Good command of both written and spoken English and Chinese

Salary: up to $3500

Duration; 1 year contract

Working Days & Hours: Mon-Fri Office Hours

Location: Woodlands

Job Description:

Answer phone calls, do admin, billing, receptionist for the laboratory. Need to handle samples at times.

Job Requirements: Min Diploma in Sciences

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• At least 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Scope

• Assisting and performing all incoming documentation check to ensure consistency and compliance to process
• Adherence to system process, updating and administrative support
• Handle enquiry calls and emails
• Preparation and disbursement of loans
• Assess and review of loan agreements

Job Requirement

• Administrative experience
• Front facing customer

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Ngow Hui Jun| EA Personnel No.: R24119746

Job ID: 522734

Responsibilities:

• Manage full-set of accounts & maintain accurate and up-to-date financial records
• Prepare for and cooperate with internal and external audits
• Implement audit recommendations
• Generate periodic management reports
• Provide financial insights to the management team
• Prepare and file tax and GST returns in compliance with regulations
• Stay updated on tax laws and regulations
• HR duties (manage payroll processes, work pass application, CPF matters)
• Prepare and maintain HR documentation, including employee records, and assist in the development and implementation of HR policies
• Any other HR/Admin duties assigned

Requirements:

• Degree in Accountancy or related fields
• Possess both Finance & HR experience required
• Possess people management skills or leadership skills

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/
EA Personnel name: Chong Gui Feng
EA Personnel Registration Number: R1768033
EA License no.: 07C5771

Administrative Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Responsible for daily office management of the company
• Attend to companies inquiries (Email, Phone and Walk-In)
• Arranging for FW arrival/departure
• Support all administrative issues
• Ensure the smooth and adequate flow of information within the company to facilitate other companies
• Manage operational maintenance and contract management.
• Assist in organizing and coordinating company events, and reception of visitors from oversea and accommodation arrangement.
• Handle any other ad-hoc duties as assigned.

Requirements:

• Proven experience as administration manager, preferably in the construction industry.
• Good communication and interpersonal skills.
• Self-driven, resourceful, and an excellent team player
• In-depth understanding of office management procedures and departmental and legal policies
• Proficient in MS Office , Google Sheets
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities and the ability to work independently within a team environment
• Required language(s): English , Mandarin
• Have CEI Certificate

Our client is an estate management services company. They are looking for a Temp Admin Assistant (Audit) to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Location : Queensway

Working hours: 5 day week, office hours. Mon-Thurs (8.30am to 6pm), Fri (8.30am to 5.30pm)

Contract period : 1 Aug 24 – 31 Mar 25

Position : Personnel Officer, Manpower Branch, Specialist/Line Units

As a Personnel Officer in the Manpower Branch, you are essential in providing HR support & solutions to ensure the smooth functioning of your Unit.

JOB EXPECTATIONS

We are looking for pro-active and dynamic individuals to be part of our team. Your duties will include ensuring that there is sufficient manpower during day to day operations and deployments, processing allowance applications & payments in a timely manner, conducting welfare initiatives, tracking of deployment records/ staff movements, and maintaining HR databases via the various HR systems.

You will be trained to be proficient in a wide range of HR functions and systems and will be exposed to a variety of police operations.

REQUIREMENTS

• Preferably a Diploma in any field; Salary $2,500 per month with relevant working experience.

• Possess strong analytical skills and prepared to work hands-on with HR functions/ systems;

• Meticulous and independent worker who is able to carry out responsibilities with minimum supervision;

• Possess effective interpersonal and communication skills;

• Good time management and be able to meet tight deadlines;

• Prior knowledge in HR is an advantage; and

• Knowledge of Microsoft Office suite (e.g. Microsoft Excel, Access, Word and PowerPoint) and SAP would be an advantage.

Responsibilities:

• Assist CEO of the company
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Scheduling meetings, managing calendars, and organizing documentation.
• Consolidate information for meetings and assist in the preparation of management reports and presentation slides.
• Coordinate and arrange meetings and conferences, including logistics and venue arrangements.
• Provide assistant in the application process for grants and trademarks.
• Assist in coordinating travel arrangements for the CEO.
• Manage and secure confidential information, files, and records.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in EA or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1985956

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

• Position : Logistics/Shipping Admin/Officer - Simple Duties (SINGAPOREANS ONLY)
• Location : Ubi
• Working hours : Monday - Friday 8.30am to 6:00pm
• Salary (commensurate with experience) : Up to $3000 + AWS + 14 Days Annual Leave + Variable Bonus
• Duration : Permanent
• Industry : Industrial Equipment Supplier

Main Responsibilities:

• Issue Invoice, handle shipping documents.
• Sales Order processing.
• Receiving, moving, checking and storing incoming goods.
• Stock checking for daily delivery loading.
• Performing General Admin Duties
• Perform ad hoc responsibilities and duties when required.

Requirements:

• Min diploma qualification & above
• Proficiency in MS office skill, computer literate
• Min 2-3 years relevant experience
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Working location: UE Bizhub West

Working hours: 10am to 6pm (Monday to Friday)

JOB DESCRIPTION

· Manage and route phone calls appropriately

· Process and report on office expenses

· Maintain physical and digital employee records

· Schedule in-house and external meetings

· Distribute incoming mail

· Make travel arrangements

· Organize company documents into updated filing systems

· Address employees’ and clients’ queries (via email, phone or in-person)

· Prepare presentations, spreadsheets and reports

JOB REQUIREMENTS

· Minimum Diploma and above

· Strong organizational and time management skills, with the ability to prioritize tasks effectively

· Ability to work independently and collaboratively in a team environment

· Entry level candidates are welcome to apply, training will be provided

EA Reg. Number: R22109519

EA License Number: 22C1278

Location: Sungei Kadut

Working hours: Mon-Fri 8.30am to 6pm. Company transport to and fro Yew Tee MRT (8:10am, 6:10pm) and Marsiling MRT (8:10am, 6:10pm).

Job Scope

• Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival/departure

• Using the in-house database and other systems effectively to ensure maximum efficiency

• Ability to work flexibly in a busy environment with an established team and processes

• Organising couriers, maintain filing system and prepare mail

• Arrange correspondence for local and overseas deliveries

Job Requirements

• Minimum Higher Nitec in Business Administration with 2 years of relevant working experience

• Knowledge of excel Pivot table vlookup is a plus

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West.
Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Responsibilities:

• Provide front desk reception duties, managing internal and external stakeholders professionally and promptly. Maintain a clean, safe, and presentable reception area, equipped with all necessary materials. Offer beverages to visitors in meeting rooms.
• Manage incoming calls by operating the switchboard, screening, and directing calls appropriately.
• Oversee all aspects of meeting rooms, including coordinating and scheduling external client meetings. Provide technical support, such as uploading presentations and facilitating Teams/VC connections.
• Handle business travel arrangements, including coordinating flight and accommodation bookings. Maintain records of business travels for internal audit purposes.
• Take responsibility for postal and courier services, both locally and internationally.
• Maintain an adequate stock of stationery and pantry supplies. Verify invoices and provide procurement support by sourcing related vendors, evaluating quotations, and making recommendations.
• Provide facilities management support to ensure the efficient and effective delivery of logistics and support services in the office environment.

Requirements:

• Degree/Diploma with a min of 3 years of relevant working experience.
• Excellent command of spoken and written English.
• Proficiency in Mandarin is advantageous for interacting with Chinese-speaking clients.
• Strong communication and interpersonal skills.
• Customer-service oriented mindset with a strong ability to work well in a team.
• Working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook), and previous administrative experience is preferred.

Please state your availability, current and expected salary in the resume.

Qualified or interested candidates, please visit our GMP website at www.gmprecruit.com/current_jobs/posting.aspx to apply for this position with GMP Job Code: 24430

Tel: 6233 0482 - Eddie Tang (R1221129)

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Eddie Tang | Registration No: R1221129

We are hiring Contract Admin Coordinators to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Responsibilities

• Manage incoming hardcopy and softcopy mails
• Ensure that documents received are accounted for
• Organize documents and prepare manifest for vendor's transcribing (including checking grants processing system)
• Liaise with external parties
• Assist with ad-hoc administrative duties

Job Requirements:

• Min Nitec and above
• Good interpersonal and communication skills
• Able to commence on short notice

All Interested candidates are invited to email your resume in MS Word format to:
[email protected]

Please include your full working experience, education background, notice period, expected salary.

Natalie Chew Shi Qian

Outsourcing Team

Ref Code: #HGNT

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Responsibilities:

• Acknowledge and scan all incoming correspondence (including and not limited to claim forms, invoices, etc)
• Handle of outstanding invoices/ Statement of Accounts from service providers
• Prepare and send out letters/ outgoing cheques and Claim Handler’s instructions
• Check for incoming & outgoing, reply & accept Barometer of Liability Agreement
• Create and monitor Constructive Total Loss tender on claim handler instructions

Requirements:

• Bachelor's Degree or Diploma in any related discipline
• Minimum 1 year of relevant working experience is good to have
• Independent and fast learner, able to grasp processes and system quickly
• Team player with excellent interpersonal skills and customer oriented
• Positive, teachable and have a can-do attitude, high integrity
• Good oral and written communication skills and well organized
• Attention to detail, good organizational skills with the ability to multi-task

Interested Applicants, please email your resume to [email protected] (R1767650), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

Admin Assistant (On-Site)

Basic: $2,000 - $2,200
Working Hours: 5 Days Mon-Fri (830am to 530pm)
Location: Jurong Area

Job responsibilities:

• Managing and submission of project documents
• Maintaining accurate and up-to-date project records
• Coordinating logistics related to site access, equipment, and storage of materials
• Perform enter data entries, ad-hoc accounting duties and all other administration duties as and when required.
• Manage paperwork and correspondence.
• Maintain attendance and project related records.
• Assist Project Manager / Site Supervisor on site.

Job Requirement:

• ‘O’ Level with 1 years of experience as admin or clerical.
• Proficient with Microsoft Office.
• Willing to work in an on-site office environment within construction industry.

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

5 days – 8am to 5pm (Mon-Fri)
Salary : $2200 - $2400

Responsibilities

• Manage office supplies and orders.
• Organize archives and update records.
• Coordinate work orders and correspondence.
• Track purchases and maintain records.
• Prepare punch card labels and assist with projects.
• Arrange tender submissions and handle ad hoc tasks.

Requirement

• Min GCE ‘O’ level with 2 years of working experience
• Computer literate
• Able to work independently and as a team player
• Able to start work immediately

*Only shortlisted candidates will be notified*

How to apply:

Please forward your resume in MS WORD FORMAT, please state your expected salary, last drawn salary, and starting date.

Candy Teo

EA 01C3135

Reg R1101520