Total 1,728 Administrative / Clerical job vacancies in orchard central singapore

About Cabin

Cabin (https://cabin.com.sg/) is an online accounting and corporate secretarial firm. Our mission is to deliver exceptional back-office services powered by technology and thoughtful humans. We are a young start-up embarking on our next phase of growth and are looking for motivated aspiring individuals to join us.

• Location: Our HQ office is located in Singapore but individuals will be working on hybrid basis - mix of office and home
• Mode of employment: 2-3 work days a week (to be set and jointly agreed by both employee and company)
• Working hours: 9:30am - 6:30pm.

Some examples of the work involved:

• Execution of corporate secretarial administrative duties (Including preparation of resolutions and meeting minutes)
• Update and maintain statutory registers
• Submit e-filings and returns to ACRA and IRAS
• Handle communications from current and prospective clients in a professional manner
• Data entry and verification of data
• Other administrative duties required by the Company’s management

We are looking forward to working with someone who:

• Education and experience: Has at least 2 years of experience in a corporate secretarial role or administrative role
• Language: Is able to communicate well in English (both spoken and written). Being bilingual in English and Mandarin/Malay is an added advantage.
• Sofware and skills: Has experience in using MS Excel and MS Word (or Google Docs). Experience in G Suite software (Google Drive, Google Docs etc) is preferred, but not strictly required.
• Pays attention to details and is meticulous in his/her work. Demonstrate this by forming a sentence using the word “simple” in your email reply for this job application.
• Is able to work independently to achieve clear outcomes
• You will be guided by a senior when you start, but we expect you to be able to work independently to achieve clear outcomes after your training phase.

• Full-time role: SGDS$1,300-S$1,600 (3 day work week), SGDS$900-S$1,100 (2 day work week)
• Higher remuneration is possible for applicants with added experience and capabilities to handle a more diverse set of tasks.
• Long term permanent position
• Flexible hours can be arranged if the situation permits
• Corporate mobile phone and laptop provided.
• Travel expenses incurred during work are reimbursable.

We looking forward to hearing from you!

Job Description:

- Recep duties

- To do stock-table at Consumable room, move consumable boxes. escorting vendors/contractors

- Other duties assigned by supervisor

Job Requirements:

- Min N/O/A level, Diploma in any aspect

- Able to start immediately

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Responsibilities

• Provides administrative and documentation support to brokers including
• preparation of placement slips, cover notes, endorsements and other insurance related documents;
• update insurance system with insurance contracts, policies and brokers contracts;
• issue invoices to clients upon receipt of insurance policies from insurance companies
• follow up on receivables with brokers and clients;
• work and follow up closely with brokers, clients and insurance companies to resolve outstanding issues or documentation requirements;
• Receive, sort, and distribute daily mails.
• General office management such as ordering stationary.
• Assist with ad-hoc duties as assigned.

Requirements

• Minimum Diploma in any fields
• Proficient in MS Office
• Experience in the Insurance industry preferred

Interested applicants please email your resume to [email protected]

Megan Ng Su Ting

CEI Registration No.: R23115059

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure smooth and efficient office operations. The ideal candidate will be responsible for a variety of administrative tasks, including managing correspondence, scheduling appointments, and providing general office support. If you have excellent communication skills, attention to detail, and the ability to handle multiple tasks simultaneously, we’d love to hear from you.

Key Responsibilities:

• Office Management:
  Coordinate and schedule meetings, appointments, and events. Payment and invoice.
  
• Communication:Handle incoming and outgoing communications, including phone calls, emails, and mail.
  Prepare and distribute internal and external correspondence.
  Greet and assist visitors and clients in a professional manner.
  
• Documentation and Reporting: Prepare and proofread reports, presentations, and other documents.
  Maintain accurate and up-to-date filing systems, both physical and digital.
  Assist with data entry and database management.
  
• Support: Provide administrative support to senior management and other staff members.
  Assist in preparing meeting agendas, taking minutes, and following up on action items.
  Coordinate travel arrangements and expense reports.
  
• Compliance:Ensure adherence to office policies and procedures.
  Assist with maintaining compliance with company regulations and standards.
  

Qualifications:

• Education and Experience: Min N' levels, O' levels, Diploma
  
• Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  Excellent organizational and multitasking abilities.
  Strong written and verbal communication skills.
  Ability to handle sensitive information with confidentiality.
  Attention to detail and problem-solving skills.
  
• Attributes:Positive attitude and professional demeanor.
  Strong time management skills and ability to prioritize tasks effectively.
  Ability to work independently as well as part of a team.
  

Working Conditions:

• Monday - Friday 9am - 6pm
• Office-based

• Sales Quotation Support (Admin Support)
• Prepare and send Annual Review Package
• Prepare and send Quarterly Statements
• Provide timely assistance to consultants / bankers such as prepare and courier Policy Review document for client meeting
• Ensure accuracy and efficiency in data entry
• Escalate any system or process errors to prevent future repeated errors
• Other adhoc duties as assigned

Requirements

• Min 1-2 years of administrative experience

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Job Description:

• Assist in the implementation of a standardized care assessment framework in Singapore
• Assist in the implementation of system enablers essential to the development of care assessment, such as IT systems integration.
• Coordinate with stakeholders for interrail IT system implementation
• Track progress and ensure compliance to timelines in project development and implementation
• Other ad Hoc duties as required to support the care assessment team’s work.
• Proficient in excel
• Meticulous and good in organisation skills

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Note to TA: You may use Junior People Advisor or Senior Office Admin for the job title. You may use whichever title so to get the right candidate.

Why Join Us?

• Centrally located office
• Friendly and dynamic working environment culture
• Established and fast-growing sports technology company for good future career progression

Key Responsibilities

HR

• Provide comprehensive support across a broad spectrum of people and administrative activities for Singapore office.
• Support the ongoing development and implementation of new policies and procedures, contributing to the continuous improvement of the People Team and practices in APAC at Sportradar.
• Serve as the primary contact for people-related queries, including employee benefits, insurance, policies, and letter requests.
• Maintain an accurate HR database and ensure employee records are up-to-date for precise reporting.
• Expertly manage payroll functions to ensure timely and accurate payroll processing.
• Assist in managing company insurance functions, including updates, renewals, and claims.
• Administer government claims such as childcare leave, paternity leave, and reservist.
• Handle all onboarding and offboarding matters efficiently.
• Offer advice to staff on people policies and procedures.
• Maintain proper documentation of payroll-related documents and ensure timely generation and distribution of pay slips.
• Plan and organize staff engagement and team-building activities.
• Handle all work pass matters (application, renewal, cancellation, etc.) and liaise with the Ministry of Manpower for worker-related issues.
• Oversee the submission of yearly IR8E and IR21 for staff in a timely manner.
• Ensure timely processing of all necessary HR-related tasks.

• Perform other ad-hoc duties as assigned by the manager, acting as their right-hand person.

Office Administration:

• Act as the primary point of contact for building management, addressing facility-related issues (e.g., fire drills, access cards).
• Oversee office/site equipment maintenance, coordinating repairs, and ensuring cleanliness.
• Manage office supplies and stationeries and make sure it is in accordance with office needs.
• Organize catering, coffee, or other refreshments as needed.
• Ensure the cleanliness and up keeping of office space.
• Coordinate building and maintenance issues for general repair and update.
• Purchase and maintain the computers, printers and other IT related equipment.
• Act as the Welcome Assistant/Receptionist, ensuring visitors are attended to promptly.
• Coordinate with third-party vendors for office plants, cleaners, and water supply.
• Manage budget planning and monitoring for the Singapore office.
• Keep track of Conference Room/Meeting Rooms schedules as necessary.

Key Requirements

• Proven experience in a similar role with a minimum of 3 years of relevant working experience.

• Computer literate with strong proficiency in Workday or Microsoft Office applications.
• Positive attitude, fast learner, and independent with strong organizational skills.
• Motivated self-starter with the ability to multitask, work on own initiative, and demonstrate resourcefulness.
• Excellent communication and interpersonal abilities, with a good command of both written and spoken English.
• Good knowledge of the Employment Act, MOM regulations, and practices.
• Strong organizational and time management skills.
• Ability to handle sensitive information with confidentiality.
• Detail-oriented with proactive problem-solving skills.
• Reliable and supportive team member to the manager

Responsibilities:

• Provide administrative support to the Medical Director in all day to day operations of the medical services
• Maintain a registry of operational manuals and files related to the medical department and ensure that information contained therein is regularly updated
• Establish and maintain a system for filing and archiving all essential information and circulars from government agencies such as the Ministry of Health (MOH)
• Oversee and assist in the collation of statistics to various government agencies such as MOH
• Assist the Medical Director and the medical team in operating the pandemic and business continuity plans in the event such plans need to be activated
• Provide secretarial support to the Medical Director in all internal and external meetings
• Support the Medical Director and the medical team in the medical students attachment, residency programme and preparation for internal and external training – coordination of venue, preparation of slides and notes etc
• Assist the Medical Director in tracking all the training and education of the medical team and work with HR where necessary
• Provide secretariat support in organizing conferences in collaboration with other community and regional hospitals
• Carry out fact finding and put up drafts for proposals of projects and new services
• Provide admin support to research teams
• Work with Institute Review Board (IRBs) with the review of research proposals
• Support external and internal projects as directed by the Medical Director

Job Requirements

• min. Diploma in Business Admin/Health Science
• Possess minimum 3-5 years relevant working experience in similar functions, preferably from a healthcare institution or medical education institution
• Excellent interpersonal and communication relationships
• Able to work in collaboration with multi-disciplinary teams
• Working experience in the healthcare sector would be an advantage

Interested candidates please send your updated resume in MS Word Format to:

[email protected]

Subject: Secretary

or call 6736 3280 and ask for Kate

EA Personnel: Kate Leau Wei Xuan (R1552331)

Company Registration No.: 99C4599

Location: Kent Ridge

Working Hours:

Mon - Fri Office Hours (8:30am - 6pm)

Salary: $12 - $13/hr

Job Description:

- Perform reminder calls

- Answer phone calls, answer enquiries from different stakeholders

- Assist in basic data entry

Job Requirements:

- Min GCE A level/ Diploma/ Undergraduate in any discipline

- Able to work in fast-paced environment

- Effective communication skills

- MS knowledge of MS Office, Excel and related software

- Can start immediately

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

The Opportunity

• Our Client is an established FMCG MNC company
• Position: Admin Assistant
• $3300 - $3700 (based on experience)
• Monday to Friday, 9:00am - 6:00pm
• Biopolis, Singapore
• Completion Bonus

The Talent

• 2 - 3 years admin experience, office management, calendar management or any related field
• Minimum Diploma/Degree in business studies or related field
• Basic of MS Excel, Word, PowerPoint
• Experience with invoice and invoice validation
• Ability to work well in a team and adapt to changing priorities
• Able to start with short notice

The Job

• Familiar with office practices and tasks to support the business
• Comfortable deal with numbers
• Support and provide real-time scheduling support, booking appointment and preventing conflicts
• Operate standard office equipment, copiers, calculators, adding machines
• Familiar with filing system
• Ability to work in fast/quick with accurately
• Work independently on routine and recurring aspects an assignment
• Ability to perform various word processing functions, creating, formatting, revising, retrieving, and storing documents
• Strong and excellent in verbal and communication skills, calendar management
• Provide polite and professional communication

Next Step

• Interested candidates can email to [email protected] with updated resume

Job Description:

• Support recruitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documents including Singapore Medical Council (SMC) and work pass applications.
• Manage exit interviews reschedules (if any) for resignees (specialist level) to meet with VMB/ACMB
• Support leadership search and Renewals exercise.
• Arranging interview meetings, prepare appointment and renewal letters for Exec's review and updating details into HRIS.
• Critical Skills/Knowledge:
• Good interpersonal skills
• Excellent written communication skills
• Excellent knowledge of MS Office, Excel and related software

Requirements:

• Min Diploma/A Level or equivalent
• Able to start on short notice
• Able to commit until end Dec 2024

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Location: Buona Vista

Working days:

Mon - Fri (7am - 4pm)

Salary: $12/hr

Job Description:

- Recep duties

- To do stock-table at Consumable room, move consumable boxes. escorting vendors/contractors

- Other duties assigned by supervisor

Job Requirements:

- Min GCE N/O/A level

- Can start immediately

- Able to commit for minimum 6 months

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

You will be responsible to provide an excellent and consistent level of administrative support to your customers. The Materials Clerk is responsible for receiving goods and supplies from vendors, ensuring the smooth operation and efficient running of the receiving function while meeting department’s objectives.

• Minimum 'N' / 'O' level / ITE qualification
• Ideally to have basic knowledge in Receiving
• Ideally to have basic computer skills

Duration: 1 Sep – 31 Dec 2024

Job Description

• Facilitate end-to-end operations of onboarding, e-voucher programme, Marketplace and other marketing activities, including digital and online platforms.
• Support the development and maintenance of app to work closely with lead department and vendor to ensure the smooth functioning of the programme.
• Respond promptly and professionally to customer inquiries via phone, email, and chat, ensuring a positive and efficient resolution of their issues.
• Assist in simple system testing (UAT) of the app and respective portals to identify and resolve bugs, usability issues and performance bottlenecks and facilitate deployment.
• Handle administrative tasks including compiling and submitting monthly reports promptly, e-voucher reconciliation etc.
• Any other duties as and when assigned

Requirements

• Prior experience in UAT is preferred
• able to start on the 1st september

Interested and qualified candidates, please send in your application to [email protected]

Ivy Yong Shi Mei
R2198995
Recruit Express Pte Ltd 99C4599

Job Responsibilities

• Sales Quotation Support (Admin Support)

-Prepare and send Annual Review Package

- Prepare and send Quarterly Statements

-Provide timely assistance to consultants / bankers such as prepare and courier Policy Review document for client meeting

-Ensure accuracy and efficiency in data entry

-Escalate any system or process errors to prevent future repeated errors

-Other adhoc duties as assigned

To apply, please email your resume in MS Word format to [email protected] indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

The Opportunity

• Well Known government company specialising in R&D
• Duration: 6 Months
• Salary Range: $2,500 to $3,000
• Location: Central (one-north)
• Working hours: 5 days per week, 9am-6pm

Job Scope

• Assist to check and verify reports and other supporting documents
• Data entry, extraction, cleaning and compilation of statistics
• Providing administrative and logistical support such as scheduling of meetings, collation of materials, venue setup, booking of venue, managing records and related documentation
• Setting up of new PowerBI dashboards where needed
• Housekeeping and archiving of documentation pertaining to grants
• Other ad-hoc duties that may be assigned

Requirements

• Min Diploma in Any Field
• At least 1 year Experience in relevant field (Admin)
• Proficient in MS Office suite applications and general IT applications
• Good Written and Oral communication

Next Step

Interested candidates, please click "apply now" to submit your resume or send your resume to :
[email protected]

All shortlisted candidates will be contacted

Working Hours: Mon - Fri, office hours

Job Description:

• Process invoices, payment requests and reimbursement claims accurately within the stipulated timeframe and in accordance to internal procedures and compliance with tax regulations.
• Follow up actively with the relevant parties to resolve problematic invoices, including sending periodic reminders to vendors to act on disputed invoices.
• Liaise with vendors and users to facilitate prompt processing of invoices including those under Direct Debit Authorisation (DDA).
• Accrue unprocessed invoices, payment request and reimbursement claims at month-end to meet month-end closing schedule provided by institution.
• Prepare and submit/post journals for reclassification and adjustments, recurring transactions within institutions’ timeline.
• Other ad-hoc duties as assigned.

Requirements:

• Min GCE N/O/A levels with experience
• Able to start on short notice
• Able to commit to full 1 year
• Accounts experience will be advantageous

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Scope:

• Liaison between sales/customer and all relevant internal teams
• Process all inbound escalations from the Sales Team email and/or phone call
• Effectively communicate resolutions direct to end-customers
• Support sales team on Quotes & Order resolution.
• Coordinate with customer service and accounting team to resolve any issues related to invoicing
• Regular and proactive in working with sales team to gather update and report in monthly sales meeting.
• Tender Documents and ensure timely submission and documentations
• Supply center store stock and maintenance management.
• Demo logistics arrangement
• 3rd Party Vendor survey/ questionnaire
• Other assigned tasks depending on business requirements

Requirements/Qualifications:

• Diploma/ Bachelor’s degree is preferred in Business Administration or a scientific discipline. with at least 2 years of related customer service experience with order entry systems
• Excellent communication skills are required.
• Ability to identify and solve problems, and to multi-task under deadlines.
• Experience with Salesforce and the quoting process is preferred.
• Customer orientated and able to drive activities that improve customer satisfaction.
• Organized, able to work independently and in teams in a highly matrix organizations
• Highly driven with the ability to perform under stress and adhere to strict timelines
• Well versed with Government procurement mechanisms like ITQ/Tenders will be advantageous

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

1) Checking and audting of submitted documents

2) Folllowing up for outstanding documents

3) Preparation and Billing

4) Monitoring collection

5) Prcessing collection

6) Disbursement of fees

7) Attending to clients' queries

Main Responsibilities

• Handle public phone enquires on medical reports requests
• Process medical report requests and follow up on medical report requests status
• Process duplication of medical records for patients
• Perform records management such as engage porter to deliver documents to patient care areas, archiving of document in e-MRO storage and tracing
• Sorting and scanning of documents into the electronic medical record system
• Perform indexing and Quality Control check (100%) on the scanned images
• Participate in continuous quality improvement initiatives and projects in the department.

Requirements

• At least a GCE ‘N’ or ‘O’ levels, Professionals Certificate/NITEC.
• Experience in healthcare preferred
• Proficient in Microsoft Office
• IT literacy and numeracy including conversational, writing making electronic entries e.g. Record information on forms, charts and checklists
• Able to adapt quickly to changes and work in a fast-paced environment

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting
R21103142
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Overall responsibility is to manage the Singapore Regional office, handle the general administrative responsibilities for the Regional Vice Presidents and VPs, and provide general support for the international team members in office and COE members that support the Europe region.

(50%) Provide Primary Support for Vice Presidents of International (Singapore)

· Maintain, organize and prioritize calendars and task lists for Vice President

· Manage external communications with master franchisee’s and their support team

· Make travel arrangements and manage logistics, including applying for visas when required

· Prepare expense reports

· Compile reports and information for weekly staff meetings and tracking minutes from each meeting.

· Coordinate, confirm and track budgets for team events and meetings

· Compose correspondence, copying, filing, ordering office supplies

· Serve as point of contact from World Resource Center (WRC) and Singapore Regional Office for items including invoicing and immigration/visa questions

· Miscellaneous assignments as requested.

(40%) Office management and support

· Organize, coordinate, and communicate department meetings, both onsite and offsite, including accommodations and meeting rooms, meal services, materials preparation and coordinating required follow up for action items

· Manage and prepare necessary amenities for team members and when hosting events or Master Franchisee meetings.

· Review and process all related regional office bills and obtain proper authorization/facilitating payment

· Prepare and track departmental expenses researching expenditures and key invoices into database (i.e. subscriptions, phone charges, travel charges in an attempt to facilitate reducing costs)

· Review, track and monitor billings with predetermined cost control agreements. Compare expenditures to budget.

· Manage relationship of corporate vendors including, building maintenance, cellphones, internet/landline, events/lodging venues, etc.

· Manage office related projects and maintain all communication and documentation for our office rental agreement

· Manage procurement and maintain office Supplies and general maintenance scheduling as needed

· Schedule and organize reception of all incoming and outgoing deliveries.

(10%) General support

· Plan, manage, and coordinate team building events and recognition/celebration programs (holiday events, anniversaries, birthdays, etc.) to foster positive culture and engagement.

· Assist the setup and onboarding process of new employees in the Singapore office including computer set up, corporate credit card, help setting up local appointments to ensure smooth onboarding process

Jobs Responsibilities

• Handle the HR administrative functions for supporting departments
• Handle payroll related matters and update employee records in HR systems
• Handle day-to-day HR transactions such as resignation, transfer, discipline and contract management
• Assist with the processing of medical claims and flexible benefit claims for staff

Job Requirements

• Min. Nitec/Diploma
• Keen in HR function

Application Procedures

Interested candidates, please email your resume to:
Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[email protected]
Recruit Express Pte Ltd (EA No. 99C4599)

We regret that only shortlisted candidates will be notified.

Job Description

Facility Management:

• Ensure maintenance tasks follow schedules and update preventive measures.
• Conduct regular facility inspections and coordinate with contractors for maintenance.

Security:

• Perform security risk assessments and manage outsourced security vendors.
• Review and maintain security standard operating procedures.

Communication:

• Act as a point of contact for stakeholders, draft communications, and ensure timely dissemination of information.

Requirements:

• Diploma or equivalent in Business Administration or related field.
• Minimum 2 years of administrative experience, ideally in facility management and security.

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Our company has been a corporate service provider for more than 20 years, and we have a few vacancies for office admins in various roles - clients adminstration, marketing & sales, or operations. Our office is located near Orchard MRT and we operate from Monday to Friday, 8.30 am to 5.30 pm. No weekends, no overtime.

Minimum:

- 18 years old

- GCE N Level

Only Singaporeans or Permanent Residents.

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier).  The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets. 

Position Purpose:
We are seeking a dedicated and detail-oriented Sales and Admin Executive to join our team. This role is pivotal in maintaining accurate customer records, managing payment collections, and ensuring seamless processing of orders and returns. The successful candidate will work across multiple channels, perfumery/wholesales, handling various administrative and accounting duties.

Principal Accountabilities:

Customer Responsibilities:

• Customer File Management: Regularly update and maintain customer files to ensure accurate and current information.
• Payment Collection: Efficiently manage and track payment collections for client, ensuring timely and accurate processing.
• Exchange/ Return/ Credit Note (CN) Processing: Handle all exchange, return, and credit note requests for customers.
• ETA Date Updates: Keep customers informed about the estimated time of arrival (ETA) for their orders by updating relevant information.

Perfumeries/ Wholesales Channel Responsibilities:

• Exchange/Return/Credit Note (CN) Duties: Manage exchange, return, and credit note requests for perfumeries and wholesales channels.
• Monthly SOA Statement Reports: Prepare and distribute monthly Statement of Account (SOA) reports for perfumeries and wholesales channels, ensuring accuracy and timeliness.
• Accounts Receivable Collection: Collect and track payments for wholesale orders, ensuring that all accounts receivable are up to date.

Channel Responsibilities:

• Order Processing: Handle order processing and ensuring accuracy.
• Price List Updates: Regularly update and maintain price lists for chain stores and perfumeries to reflect current pricing and promotions.
• Ad-Hoc Administrative Duties: Perform various administrative tasks as needed to support assigned channels.

Additional Responsibilities:

• Administrative Support: Provide ad-hoc administrative support for various channels, ensuring smooth operations and effective communication.
• Customer Service: Address customer inquiries and concerns promptly and professionally, maintaining a high level of customer satisfaction.

• Proven experience at least 1 year experience in customer relations, and accounts receivable management.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in relevant software and tools for managing customer files, payment collections, and order processing.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with the beauty and perfumery industry is a plus.

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/ If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.