• Assist in the gathering and analysis of data and information required for each audit assignment planning.
• Assist in gathering evidence for the audit fieldwork to evaluate the effectiveness and efficiency of business processes and related risk management, internal controls and governance process, and ensure compliance with regulatory requirements and Company’s policies and procedures.
• Assist in the design and application of data analytics techniques (using Excel, ACL, Tableau) in audit assignments.
• Document accurate audit work performed and audit result in a clear and organised manner, supported by audit evidence for review by Team leader.
• Assist in developing and drafting comprehensive audit observations (including root causes and risks) on weaknesses in control environment, and making recommendations for process improvements.
• Assist Team Leader in finalizing the audit findings, recommendations and reports, and collate management responses and action plans to mitigate risk.
• Assist in tracking audit issues identified by Internal Audit and external auditors, and monitor implementation progress of management action plans. Assist in conducting validation review on management remediation actions to address control deficiencies.
• Assist in developing Annual Internal Audit Plan and in the preparation of deliverables such as audit reports and presentation materials to Management and Audit Committee.

• NITEC or Diploma in Accounting are welcome to apply
• Proficiency in Microsoft Office applications (i.e. Word, Excel and Powerpoint).
• Proactive and adaptable with good organisational and interpersonal skills
• Strong analytical skills with high attention to details.
• Self-motivated team player with continuous learning attitude.
• Good verbal and written business communication with strong report writing and presentation skills
• Singaporean only

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661

• Up to $2500
• 6 months contract
• Central, Property Industry
• NITEC or Diploma Holder of Accounting are welcome to apply

Job Description:

1. Arranging appt for clients

2. Contacting new client for appts

3. Co-ordinate appts for counsellors

4. Process payment for clients

5. Adhoc duties like responding to sudden appt request from client

Familiar with using whatsapp,google drive and IT tools.

5 day work week

Sun-Thu

9-6 weekends

10-7 weekdays

https://form.asana.com/?k=1TlvGnbTJc8-tEW9SS3YqQ&d=1201076096110639

Hiring: Exam Coordinator

Location: Kovan Campus

Working hours: Mon-Fri 830am to 6pm

Salary range: $2800 to $3500 (commensurate with experience)

Job Description:

1) Appointing of term test setters and vetters

2. Collate topics and format sent by setters

3. Assigning of teachers as markers for all examinable modules

4. Assigning of term test dates for respective term for all examinable modules.

5. Upkeep of Term Test Database and generating administrative forms for the term tests.

6. Attending to ad-hoc request from teachers

7. Generating of Term Test Verification Forms for all vetters

8. Generating of Student Satisfaction Survey and processing of survey results for all classes

9/ Upkeep of nominal roll and student count for all classes, electives and mother tongues, to generate term test photocopy request or for ad-hoc events

10. Generating of invigilation schedule and co-ordinating with colleague on the day of term test for substitution of teachers who are on leave

11. Be the point of liaison for CS looking for teachers

12. Upkeep of AEIS attendance list.

13. Generating of timetable on portal.

14. Upkeep of Processed Data whenever there are changes in teachers for quicker segregation and identification of teachers

15. Other adhoc duties as assigned

Requirements:

1. proficient in MS Excel (e.g. Mailmerge Function and Vlookup function) (optional)

2. Able to work independently as well as in a team

3. Excellent command of written and spoken English

Interested candidates, please send in your resume to: [email protected] & indicate in the subject as "Exam Coordinator".

We regret that only shortlisted candidates will be notified.

Job description:

Lead and direct the routine functions of the Accounts, Admin & Human Resources (HR) department and participate in process improvement and other streamlining initiatives to drive operational excellence in the organization.

Job responsibilities:

Accounting:

Plan and direct the accounting activities of the department to ensure timely month-end closing and proper housekeeping and filling of all necessary financial records.

• Manage the accounting staff who are responsible for general accounting, accounts payable, and collections to ensure accurate record keeping and information management.
• Responsible for full accounting functions, preparation of financial reports/ management reports, and other general finance related duties.
• Handle all matters related to year-end audit and liaison with auditors and tax agent.
• Prepare and file tax returns - GST and withholding tax.
• Establish and enforce proper accounting SOP/ Policy.
• Coordinate with various departments to prepare annual budget for Management review.
• Monitor budget performancethroughout the fiscal year and provide regular updates to management.
• Analyse budget vs. actual performance and provide recommendations for improvements.
• Regular review of general ledgers to identify irregular transaction(s) and make necessary adjustment.
• Performs other related duties as necessary or assigned.

Human Resource:

Lead and direct the routine functions of the HR department, including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

• Manage the staffing process which includes but not limited to recruiting, interviewing, hiring, and onboarding; and other administrative matters pertaining to staff employment, confirmation, promotion, and resignation, etc.
• Responsible for handling end-to-end work passes related issues such as application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM and tax clearance (IR21) for foreign employee, etc.
• Prepare and process monthly payroll.
• Prepare itemised payslip.
• Timely submission of CPF contribution to CPF Board.
• Preparation and submission of employees’ earnings through IRAS Auto-Inclusion Scheme.
• Handle discipline and termination of employee in accordance with company policy.
• Maintain compliance with local employment laws and regulations and recommended best practices; review policies and practices to maintain compliance.
• Maintain personnel records and payroll administration.
• Handle employee medical insurance and benefits administration.
• Assist Country Manager with the performance management and review process.
• Plan and oversee supporting staff in organising employee relations activities and provide guidance and support as necessary.

Admin:

Oversee and supervise support staff to ensure daily office operation are performed in a seamless and efficient manner:

• Handle insurance renewal(Property all rick, Public Liability, WICA) for office & Flagship centres.
• Manage and keep track of hire purchase contract for office equipment.
• Performs other related duties as necessary or assigned.

Requirements:

• Degree or Diploma in Accountancy with professional qualifications.
• Minimum of 4 years of accounting experience
• Demonstrable proficiency with Microsoft Word, Excel, PowerPoint, and other accounting tools
• Good communication & interpersonal skills
• Highly motivated individual, independent and hands-on will be crucial.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.

RESPONSIBILITIES

• Provide data or report in a timely manner
• Perform inbound and outbound data entry
• Ensure documents, data and records are properly updated and kept for ease of retrieval
• Handle administration task on site
• Other ad-hoc duties as assigned

REQUIREMENTS

• Good PC and MS office skills
• Accurate and attentive to details
• Willingness to work in warehouse environment

• Handle month-end closing of accounts and preparation of management reports
• Support monthly payroll service for local & foreign worker.
• Handle & process staff and director monthly claims.
• To ensure timely, accurate processing payments to local vendor & sub contractor.
• Ensure proper maintenance and filing to support all accounting entries.
• Able to maintain Partial/ full set of management accounts / budgeting / liaising with auditors
• Quarterly GST reporting / submission and other ad-hoc tasks as and when assigned

Requirements:

• At least 1 years working experience
• Experience in preparing full set of accounts is essential
• Well verse in GST quarterly returns
• Proficient in MS Office
• Responsible, meticulous and able to work with tight deadline
• Must have initiative and able to work independently with least supervision
• Preferably able to start work within short notice

JOB DESCRIPTION:

• Monitor and oversee project administrative work

• Assist and support assigned Project Manager

• Preparing of quotation and invoices

• Liaise with external clients

• Ad-hoc duties as assigned

REQUIREMENTS

• Good interpersonal & communication skills

• Must speak Mandarin to liaise with Chinese-speaking clients

• Familiar with Microsoft Word & Excel

• Mon - Fri (9am - 6pm) / Sat (9am - 1pm)

• 2 Saturday Off per month

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

Job Summary

Provide effective and efficient administrative services and secretarial support for all Singapore offices and employees.

Key Responsibilities

Administrative Support:

• Reception for visitors and phone operator and contact phone book maintenance.
• Issuance and maintenance of Access Card which includes photo taking for new hires
• Mail & package receiving & posting.
• Courier arrangement and receiving documents/parcels
• Maintain office cleanliness and safety
• Office supplies and stationery purchase
• Create Purchase Requests for office purchase and Goods Receipt for PO in SAP
• Pantry and Cleaning Services management
• Manage office vendors (carpet cleaning, pest control, stationery, water dispenser, coffee machine etc.)
• Coordinate meetings and training (room reservation, open meeting room partitions, materials and supplies, food requirements etc.)
• Support company-wide activities.
• Business travel arrangement, including inbound & outbound (Ticket, VISA, Hotel Booking, Transportation Arrangement), including external meetings for Country President
• Work with local hotels to provide lowest cost and highest value for Entegris travelers.
• Screen calls and respond to routine inquiries.
• Business card purchase
• Assist in sourcing for gifts and greeting cards as required.
• Provide all administrative support for all visiting Entegris personnel and office staff based in Singapore.
• Manage travel expense claims for Country President
• Ambassador for company’s employees related activities.
• Shuttle bus arrangement
• Work with IT to ensure site monitor is on and updated with latest slides from Global
• Support office renovation, if any
• Any other duties and projects that may be assigned from time to time

Requisite Criteria & Skills

• Possesses Diploma / Certificate in Business Administration
• 5-10 years job-related experience in a fast-paced multinational environment preferably as an administrative or customer service professional.
• Effective communications; strong interpersonal abilities; listening and responsive to customer expectations; time management skills; ability to work in a team environment with little supervision, high degree of initiative and proactive skillsissue resolution. Require excellent attention to details.
• Ability to coordinate cross-geographical process and influence key stakeholders in decision-making.
• Has maturity, is independent and possesses accountability as well as ownership.
• Proficient skills in a Microsoft Office, SAP/Oracle ERP and Salesforce software.

Key Tasks & Responsibilities:-

Assist with day to day HR admin functions,attendance & leave records

Maintain employee’s P-file records &documents

Assist in recruiting /interviews/on-boarding

Order office supplies and research newdeals and suppliers

Coordinates of company meeting andminutes

Handles other administrative matters suchas office maintenance, insurance, wherenecessary

Provide general support to visitors andtravel booking

Maintaining the company's eLearningportal & training materials

Employee engagement activities, assist inorganising company events

Perform other ad-hoc activities

• Location: Central West
• 5-day work week

This role is will eventually be promoted to an Office Manager position. The successful candidate will undergo training and development to gradually assume responsibilities in managing HR, accounting, and procurement functions.

RESPONSIBILITIES:

Human Resources:

• Assist in recruitment processes, including posting job openings and scheduling interviews.
• Maintain employee records and ensure compliance with HR policies.
• Facilitate employee onboarding and orientation processes.

Accounting:

• Handle basic accounting tasks, such as data entry, invoice processing, and expense tracking.
• Assist in the preparation of financial reports and statements.
• Collaborate with the finance team to ensure accurate and timely financial transactions.

Procurement:

• Manage office supplies and place orders as needed.
• Assist in vendor management, including negotiating contracts and monitoring service agreements.
• Maintain accurate procurement records and track inventory levels.

Office Management:

• Oversee general office operations and maintain a clean and organized work environment.
• Coordinate office events and meetings.
• Handle incoming inquiries and direct them to the appropriate department.

REQUIREMENTS:

• Minimum of 5 years of experience in office administration, with exposure to HR, accounting, and procurement functions.
• Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field.
• Familiarity with HR processes, basic accounting principles, and procurement procedures.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite.

[EA License Number] 18C9289 | [Registration Number] R1551292

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

Under the revised Employment Agencies License Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.

https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data

We are looking for an administrative coordinator who will play a vital role in ensuring the efficient functioning of the office by providing administrative support to various departments and assisting in the coordination of daily activities.

• Monday to Friday (Office Hours)
• Career Progression & Employment Benefits
• Conducive Environment
• Training will be provided

Key Responsibilities:

• Provide administrative support to daily office work with proper documentation, filing and scanning etc.
• Administer administrative and clerical duties, including data entry and updating of records into system etc.
• Provide Sales & Inquiry support to the team
• Picking up calls / emails / Whatsapp messages and process them accordingly and direct the information to respective department and stakeholders
• Address to any feedback and inquiries in a timely and professional manner
• Assist in the generating reports, quotations, invoices and send to the respective stakeholders
• Coordinate with different departments on the daily tasks
• Responsible for inventory control, stock ordering and stock-take
• Supports / covers other department in time of absences
• All other job duties as assigned

Requirements:

• GCE N Level or equivalent / relevant field
• Min. 1 year of working experience in administrative work
• Proficient in Microsoft Office (Excel, Words) and Google Suites
• Proficient in English and Mandarin

Job Description

• 3-Day Work Week: Thurs, Fri & Sun
• Chauffeur the director and his family around
• Send children to-and-fro from school and enrichment classes
• Run errands as requested by the director and his family
• Ensure safety and comfort of passengers
• Ensure cleanliness, hygiene and maintenance of vehicle at all times
• Abide by all traffic rules and regulations as stated in the Road Traffic Act

Job Requirements

• A valid Class 3 driving license
• At least 2-3 years of driving experience
• Clean driving record
• Proficient at using GPS/ Familiar with Singapore roads
• Able to work flexible hours, including working on weekends/public holidays
• Reporting Location: Serangoon

Work Days: Monday - Friday

Work Location: Bendemeer

Job Scope

• Data Entry duties, ensuring accuracy of information into the system.
• Review the applications/appeal request and change requests.
• Assist with email and call centre enquiries.
• Assist in any other administrative duties.

Requirements:
- Prior experience in administration / customer service experience.
- Proficient in Microsoft Word, Outlook, Excel and Powerpoint.
- People-oriented with strong interpersonal, verbal and written communication skills.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

Responsibilities:

· Answering phone calls and queries and direct them to the relevant personnel

· Upon admission, updating of bed side information which contains name, NRIC, dialect group, date of admission, date of birth, fluid consistencies, diet, drug allergy and fall risk, wheelchair tags, photo taking, medicine box label, cabinet labels, case notes labels and IMR photos

· Updating of diet information and new admissions

· Updating censor list and MFEC card holders

· Scanning and liaising with NHG Pharmacy for supplies and changes on Inpatient Medical Record after each doctor's round and when supply of medication runs low

· Ordering of stationery and dry stock and receiving the goods

· Assist Nurse Manager with medical, supplement and linen supplies ordering

· Manage the different stores and track stock levels

· Liaising with driver to collect and send medications to NHG Pharmacy

· Assist with booking residents' medical appointments

· Book Ambulance driver for discharge of residents from hospitals and appointment to hospitals

· Liaising with residents' families and residents for collection of payment and other matters arising

· Collecting data for residents' or staff ID, uniforms and shoes

· Coordinating between HR and staff for medical examination, renewal of passport/ work permit and opening of bank accounts

· Recording minutes of meetings, community meetings and fire drills briefing

· Setup conference room for meetings & talks

· Ensure timely update of staff training records

· Filing of photocopied of invoices and task-log-in forms for medical specialists/ doctors

· Receive and distribute donation items from public

· Preparing weekly, monthly and yearly statistics reports

Qualification:

· GCE 'N', 'O' Level or ITE Certificate (preferable in Office Skills)

· Proficient in MS Word/ Excel/ PowerPoint/ Outlook

· Preferably with experience in healthcare or service industry

• Reports to the Finance Manager
• Handle and maintain the full set of accounts, P&L, Balance Sheet, General ledger, Financial Reporting, Forecast, and Budget.
• Prepare and submit quarterly GST returns for the clinics within the deadlines and accurate monthly accounts closing.
• Processing payments to the suppliers and ensuring payments are authorized
• Billing of invoices to inter branches for drugs or manpower transfer and intercompany billing
• Maintain fixed asset register and depreciation listing for all clinics
• Perform monthly reconciliation of payments and bank statements
• Prepare budget and cash flow statements yearly
• Liaise with external Corporate Tax agents on taxation matters
• Process staff claims and reimbursement of claims
• Maintain the General Ledger and reconciled monthly accounts, including journal entries and variance analysis
• Support regulatory and internal reporting, which includes monthly, quarterly, and annual reporting
• Maintain accounting controls and recommend policies and procedures to enhance process efficiencies
• Manage and monitor performance metrics, KPI tracking, and reports of the finance team.
• Maintenance and enhancement of the MYOB software to meet companies.
• Manage procurement of office supplies and pantry items
• Other ad-hoc admin duties assigned by the Management

Requirements:

• A recognized Accounting Diploma or Finance Degree. Minimum 1 years of working experience in a similar capacity.
• Prior experience in the healthcare industry is an added advantage.
• Knowledge in Business Accounting is a key requirement.
• Knowledge of handling a full set of accounts, payroll processing, CPF ruling, GST, and Tax regulations
• Motivated, proactive, and optimistic about overcoming challenges.
• Must be proficient in Microsoft Office, Excel, and Pivot Table. MYOB knowledge will be an advantage.
• Able to work independently with minimum Supervision.
• Able to meet deadlines and with good time management skills
• Excellent interpersonal, communication, and organizational skills are essential.
• Detailed and meticulous, with a good balance between implementation and accuracy.

• Mondays to Thursdays: 7:15am to 4:15pm, inclusive of 0.5 hr lunch break
• Fridays: 7:15am to 3:45pm, inclusive of 0.5hr lunch break
• Service not required on Saturdays, Sundays and gazetted publicholidays

Scope:

Reception

1. Manage Front Desk duties with customer service mindset meeting the realist challenges and demands of a Primary School setting
2. Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where calls are volumous)
3. Maintain customer related information when required, eg phone log.
4. Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents
5. Handle daily varied demands and queries from parents/students/ vendors/saff etc
6. Render first level assistance to walk-in students’ needs including sick and injured students. To escalate case to other colleagues in the office immediately if it is beyond superficial cases
7. Handle/support situation when students’ vomit, soiled their clothes
8. Assist student in times of need, eg lost & found items, change of uniform, locating teacher/classroom/parent
9. Assist in receiving of goods and incoming mails
10. Maintain tidiness of the Reception area at all times

General Admin

1. Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students
2. Attend to students leaving school early
3. Assist in the dissemination of information: school circulars, parents’ messages
4. Manage stock of spare uniform
5. Keep stock of first aid items
6. Maintain the forms in the reception trays to ensure forms are current and replenished timely
7. Assist in Primary One registration such as making photocopies of documents; calling parents to submit forms etc
8. Support any othergeneral admin duties as and when required.
9. Any other duties assigned by School Leaders/HODs/AM/OM.

Personal Driver

• Perform as personal chauffeur duties
• Pick up patients and guests between Pickup and Royal Square medical center
• Ferry directors to and fro from one location to another
• Pick up and deliver documents as and when required
• Ensure cleanliness of the vehicle at all times
• Familiar with Singapore Major Road Map
• Able to drive Alphard, Mercedes, Rolls-Royce car
• Able to work long hours and on standby if needed
• Other ad hoc duties as assigned by the management

• Providing financial advisory to clients offering wealth management solution including insurance, unit trusts, FX and deposits.
• Take a consultative approach to understand every client's needs and recommending the right solutions to solve their financial problems and achieve financial freedom.
• Cross-selling of full range wealth management products to meet customers’ needs.
• Providing clients with timely information and advice to their financial needs
• To engage customers through branch banking , tele-appointments, customer referrals.
• Cultivate partnerships with segment partners to obtain and provide referrals
• Proactively develop and establish long term relationships with clients and provide good after-sales service to them
• Establish new relationships and manage existing relationship to generate new AUM

• Providing financial advisory to clients offering wealth management solution including insurance, unit trusts, FX and deposits
• Take a consultative approach to understandi every client's needs and recommending the right solutions to solve their financial problems and achieve financial freedom
• Cross-selling of full range wealth management products to meet customers’ needs
• Providing clients with timely information and advice to their financial needs
• To engage customers through branch banking , tele-appointments, customer referrals.
• Cultivate partnerships with segment partners to obtain and provide referrals
• Proactively develop and establish long term relationships with clients and provide good after-sales service to them\
• Establish new relationships and manage existing relationship to generate new AUM

Job Responsibilities:

• Provide new hires set up including face biometrics and tracking
• Support human resources admin support like Online Foreign Worker Address Service (OFWAS)
• Work with Operations on uniform issuance for new hires
• Support total company training registrations and any related HR operations/ administration duties
• Support employee engagement activities and planning together with the Head of HR
• Propose ideas and execution of corporate events
• Support Townhalls and any relevant office events and initiatives
• Provide secretarial support and manage top management calendar and meetings
• Support travel arrangements and local & overseas claims
• Support management presentation and reporting
• Receive guests and manage the phone system with good telephone etiquette
• Manage office, including purchases, inventory management and office upkeep, season parking, landlord management, mail management, and local & overseas delivery
• Provide facilities management support
• Be the main point of contact for general vendor management relating to admin like FCM and any relevant office vendors
• Follow the company's health, safety and security procedures including reporting any incident in the office to the Head of HSE and Head of Human Resources
• Maintain safe personal presentation standards in the office including as the appointed Fire Warden and First Aider for office

Job Requirements:

• Minimum 3 years of related experience
• Diploma above qualification or relevant working experience
• Good phone etiquette and communication skills
• Ability to be resourceful, self-motivated and proactive in dealing with issues that may arise
• Proficient in office applications
• Ability to work in a team and independently
• Ability to maintain confidentiality of data and information

By submitting an application or your resume, you are deemed to have consented to Elitez Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (www.elitez.asia/privacy-policy/). You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret that only shortlisted candidates will be notified.

Registration No: R23113834

Reporting to the Manager, you will be supporting key administrative matters for the learners that would include credit transfers and exemptions, candidature, leave of absence, module registration, tuition fee/grants and appeals.

Responsibilities

• Assist in credits transfer and exemptions, candidature, leave of absence, module registration, and tuition fee/grant-related matters.
• Assist in resolving appeal cases within required timeline.
• Manage related enquiries and communication with all internal and external stakeholders, including our overseas universities partners and learners
• Support in any other administrative matters and projects as assigned.

Requirements

• A-Level qualification/Diploma from a recognised institution
• Proficient in Microsoft Office applications
• Good communication skills with a strong command of written English.
• The ability to work independently while demonstrating excellent teamwork.
• A detail-oriented and meticulous approach to tasks.

Interested candidates are invited to submit their MS Word formatted CV with the current and expected salary remunerations.

• JonDavidson Pte Ltd • EA Lic-22S1412 • MOM Reg No-R1440770 •

Benefits:

• 0 - 20% PRP (Performance-Related-Pay) every month
• 2% Medical allowance every month
• 14 days Annual Leave + Medical Leave per year

Job Description:

• Answer Queries, offer advice & introduce new services to customers and clients
• Able to work well in a team
• Ability to write and converse well
• Build and maintain relationship with customer and clients

Job Requirements:

• Good Communication and presentation skills
• Willing to learn and have a positive attitude
• Able to work well in a team and independently
• Ability to work in a fast-paced environment

22C1322 Maxhunt Resource Pte Ltd

R23116279 Ng Shu Wang

Role Summary

• Responsibilities: Providing administrative and organisational support to several members of our senior management and leadership team, offering the best possible service to reduce their administrative burden
• Requirements: No prior experience is required for this role. Instead, we are looking for candidates who possess a range of soft skills like attention to detail, strong communication, organisational skills, customer service, and more
• Salary: $2,500 to $3,500 per month, depending on your previous experience
• Benefits: Hybrid working options, generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, comprehensive travel insurance and more
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for start dates in 2024
• Location: Please note that this role is available in our Singapore office

About the Role

This is an exciting time to join the Costello Medical team as we are growing rapidly both in Singapore and internationally. This growth has been driven by our commitment to delivering exceptional levels of customer service and high-quality work. We are seeking a proactive and enthusiastic individual to provide support to our senior management team in our Singapore office. You will take on significant responsibility for their administration to ensure the continued success of the running of the Singapore office, and you will also play an instrumental role in coordinating a variety of exciting projects.

As a Personal Assistant at Costello Medical, you will support several members of our leadership team. You would also be responsible for acting as the first point of contact for internal and external queries and requests. As well as supporting senior colleagues with diary management, collating agendas, attending meetings and taking minutes, you will also be responsible for:

Key responsibilities will include:

• Managing the diaries of those you support, including scheduling and rearranging meetings, adding important events and project deadlines, arranging meeting rooms, and more
• Minute taking in meetings and assisting in following up on agreed actions afterwards, to support project delivery
• Scheduling events, including researching costs and providing budgets, liaising with venues, and booking facilities
• Assisting with the organisation of both domestic and international travel, as well as preparing itineraries for those you support
• Drafting, and reviewing the accuracy of, documents and presentations
• Contributing to the wider aims of the company, wherever possible
• Copying scientific details between different document types
• Answering telephones and taking messages
• Making purchases and processing expenses
• Proactively identifying additional ways in which the administrative burden on those you support can be lessened
• Responding to personal administrative tasks
• Other ad-hoc tasks in support of the rest of the Operations division and the wider Singapore office, including scheduling and arranging of interviews

A Day in the Life of a Personal Assistant

To learn more about a typical day for a Personal Assistant at Costello Medical, please click here: https://www.costellomedical.com/day-in-the-life/pe...

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click below to read first-hand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at...

About You

At Costello Medical, our approach to recruitment focuses on entry-level recruitment and developing talent from within. Our Personal Assistant role is no exception, and we welcome applications from candidates with no prior experience who are looking to make the first step in their career. You will work closely with the wider Personal Assistant team based across the UK and around the globe, receiving continuous on-the-job training, mentorship, and guidance throughout your career. This comprehensive internal training will enable you to quickly take on increasing responsibility in support of your senior colleagues. There will also be fully funded external training opportunities available as you continue to build your career as a Personal Assistant.

You will be hard-working, motivated, and thrive in a fast-paced environment. Most importantly, you will enjoy making a positive difference to the working lives of the managers you support, which will include striving to reduce their administrative burden.

Essential requirements for the role are:

• An excellent level of written accuracy, attention to detail, and the ability to critically review your own work in terms of presentation, style, and content
• Exceptional organisational skills and the ability to apply these in the way you plan your work and approach tasks. This includes planning your own time effectively to ensure deadlines are met
• The ability and desire to understand project objectives, appreciating how individual tasks feed into the bigger picture of the project
• An aptitude for delivering outstanding customer service and the ability to tailor your communication style (such as tone and frequency of interaction) to suit various audiences and situations, while considering the needs of others, both internally and externally
• The ability to present concerns or feedback in an honest yet constructive way
• Skilled in relationship building, displayed both internally and externally
• An excellent level of productivity, whilst effectively utilising time and resource available
• A high degree of tact, discretion and professionalism when dealing with confidential information
• Excellent proficiency in written English and arithmetic
• Fluency in Outlook, Microsoft Word, Excel, and PowerPoint

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. Our mission is to be a community of the very best people, building trusted partnerships across the healthcare sector by delivering an exceptional service. Our vision is to be a leading global partner consistently striving for meaningful and outstanding contributions that improve people’s health and lives.

We are committed to our company values which are central to creating our fun, friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in The Top 100 Companies to Work For list for over six consecutive years.

On 27th May 2022 Costello Medical received its certification as a B Corporation. We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits, charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good.

The Recruitment Process

Our recruitment process includes an assessment for you to complete in your own time, followed by a telephone interview with a member of the Talent Acquisition team. If successful, you will be invited to an interview with senior members of the Singapore office. Our standard recruitment process lasts around 2 to 4 weeks, however this can be adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to read more about this and contact the People Team via [email protected] should you require reasonable adjustments at any stage.

We are currently recruiting for a start date in 2024 and you will be asked to state your availability on your application form. We can also consider applications from those seeking a deferred start date in 2024. Whilst there are no set application deadlines, we would strongly recommend applying as early as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.

Please note that this role is available in our Singapore office. You can learn more about our office locations here: www.costellomedical.com/careers/locations

What We Offer

• A starting salary of S$2,500 to S$3,500 per month, depending on your previous experience. Salary increases are typically awarded after 12 months and will then be reviewed on a yearly basis
• 18 days’ annual leave plus public holidays
• Private medical insurance
• Flexible benefits scheme offering additional holiday, cash payments and wellbeing benefits
• Paid study leave and funding for external qualifications
• Comprehensive travel insurance
• Flexible working hours
• Regular company-funded social activities

Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-singapore/

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. As written communication is a vital skill for this role, if your cover letter is suspected to have been generated by artificial intelligence (AI), your application is likely to be disqualified.

Please contact the Talent Acquisition team at [email protected] if you have any questions about the role or application process.

Visa Sponsorship

Please note that we are unable to support Employment Pass applications for this role and you will therefore need the right to work in Singapore independently from the company.