Total 26,665 Administrative / Clerical job vacancies in singapore

• Assist department with administrative and operational tasks.
• Coordinate with partners for departmental activities.
• Aid in video and communication material creation.
• Conduct video editing and EDM design.
• Distribute materials to relevant stakeholders.

Requirements:

• Minimum A Level/Diploma holder with at least 1 year of video/design editing experience.
• Keen interest in statutory board.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

SUMMARY

We are seeking a highly organized and proactive individual to join our team as a Personal Assistant to the Director. In this role, you will provide comprehensive support to the Director by efficiently managing personal and corporate tasks. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and the ability to handle sensitive information with the utmost discretion.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Efficiently manage and prioritize personal tasks and errands, ensuring timely completion and high-quality outcomes.
• Manage and maintain calendars, including scheduling appointments, meetings, corporate and social engagements, while proactively resolving conflicts and ensuring efficient use of time.
• Coordinate and schedule business trips and family holidays, including travel transportation, accommodations, itinerary and expense reporting, while considering individual preferences and requirements.
• Conduct research and provide comprehensive information and follow-through on various topics, such as local services, travel destinations, gifting and entertainment options, to support decision-making. This would include making recommendations for gift ideas, purchase gifts, and arrange for their delivery on special occasions.
• Maintain an organized system for tracking important dates, such as birthdays, anniversaries, and other significant events, and assist in planning and coordinating celebrations.
• Assist with personal budgeting and financial management, including tracking expenses, preparing reports, and reconciling accounts.
• Serve as a liaison between the Director and external parties, including VIP guests, family members, vendors, and service providers, ensuring clear and timely communication.
• Handle personal correspondence, draft letters and emails, and prepare documents, presentations, and reports as required.
• Organize and coordinate events. This includes arranging venues, catering, invitations, and logistics for successful events.
• Screen incoming calls, emails, and other communications, prioritizing and responding on behalf of the Director when necessary, while maintaining professionalism and confidentiality.
• Maintain confidentiality regarding sensitive personal and professional information.
• Assist with the planning and execution of time-sensitive projects and coordinating resources.
• Driver Liaison and Vehicle Management: Coordinate with driver and oversee vehicle management to ensure the Director’s transportation needs are met efficiently and safely.
• Collaborate with cross-divisional teams on special projects, ensuring effective communication and project completion.

• Supervise the loading, off-loading of goods from shipping containers and stacking of the goods in the receiving and dispatching area.
• Tally all goods and match them with shipping invoices and packing orders to ensure the accuracy of incoming and outgoing shipments.

Requirments:

• At least 1 year of working experience
• Detail oriented and with special attention to accuracy and timely reporting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

SPECIFIC

• Provide general administrative support to all subunits in the department.
• Provide support to director/HoDs including managing calendars.
• Provide secretariat and logistical support to department meetings and events including scheduling, prepare presentations and minutes taking. In addition, catering, planning and setup for events.
• Assist with submitting and tracking necessary requests for new hire, resign staff.
• Update and maintain contact details for all personnel in the department to the Healthcare Messaging System.
• Maintain and update departmental asset.
• Provide administrative support for procurement and tracking of department finance.
• Disseminate emails/reminders to department staff.
• Review and ensure proper documentation of documents as per department's protocol.
• Ensure all logistics and office supplies, forms etc. are readily available and stocks replenished.
• Any other duties as assigned by reporting officer / HOD.

JOB REQUIREMENTS

• Min Diploma or equivalent.

• At least 3 years of relevant working experience is preferred.

• Proficient in using MS Office.

• Excellent communication and interpersonal skills.

• Able to multi-task.

• Meticulous and possessing strong organization skills.

• Able to work as a team as well as independently.

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Admin Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Looking for Regular Part-time Admin Assistants

The position is available on a Regular Part-time basis, 1 year contract.

Location: Jurong East - Vision Exchange

• Job function - Admin support
• Immediate availability
• Monday to Friday, 1pm to 6pm or 12pm to 5pm
• Able to commit at least 4 times per week or Minimum 20 to 25hours a week
• $11/hr (3-mth probation)
• $12/hr - $13/hr with CPF
• Progressive wage increment and inclusive of performance bonus

Job Description - Administration (50% Weightage)

• Support day-to-day administrative duties,
• Data entry, reporting and invoicing,
• Report Uploading,
• Customer service support,
• Answering phone calls and taking appointment bookings and etc.

Job Requirements:

• Must be able to commit till December 2024
• Strong office administrative skills
• Detail-oriented and meticulous
• Min GCE A' Level or Diploma in any discipline
• Fluent in English (Conversational and Written)
• Competent in Microsoft Office, particularly in Word and Excel

If interested, please send in your resume to [email protected] and also provide your availability. Only shortlisted candidates will be contacted.

Looking for good, honest, hardworking and responsible staff to do clinic works like filing paper work, attending to patients and phone calls, filing and tracing of casenotes, booking of appointments, preparing documents needed in the clinic.

Our client, one of Asia-Pacific's leading organization is looking for:

IT Infrastructure Engineer (Network Admin)

Responsibilities:

a) Test and commissioning of network equipment for production environment

b) Design, configure and review the network configurations with the contractors;

c) Perform the full DR swing to test on the system and network when triggered;

d) Configure and manage the firewall, routers, switches and wireless access point;

e) Design and segregate the voice and data Vlans which integrate to the backend system;

f) Support and troubleshoot on the network issues during implementation and daily operation;

g) Provide and configure network security hardening for all network equipment based on security requirement;

h) Track and resolve network related incidents and requests within Service Level Agreement (SLA);

Requirements:

(a) Degree or Diploma in Information Technology or Engineering with at least 3 years’ relevant experience in system & network administration;

(b) Competent and having a sound knowledge (Configure and troubleshoot) of various network protocols and topologies, including a broad knowledge of WLAN, switches, routers, servers, IPS/IDS and firewalls;

(c) Able to perform network monitoring, verifying the integrity and availability of all hardware, network resources, systems and key processes, reviewing system and application logs, and verifying completion of scheduled jobs such as backups, and related administration tasks;

(d) Able to administer anti-virus, anti-spam and network security system, i.e. Firewalls, TDA and NAC;

(e) Experience with implementing the network devices hardening requirements;

(f) Relevant experience in monitoring and reviewing performance of network and ability to perform capacity planning;

-------------------------------------------------------------------------------------------------------

Interested applicants can also email CV at [email protected] (for faster processing, please state the exact job/position title applied “IT Infrastructure Engineer (Network Admin)”

Only shortlisted candidates will be notified.

-------------------------------------------------------------------------------------------------------

EA License Number: 10C3636
EA Personnel Name: Jagveer Arora
EA Personnel Registration Number: R22109615

Job Description

• Daily data entry work
• Filing of invoices and receipts
• Generating of invoices and payment vouchers
• Assist in generating of quotations
• Prepare for meeting
• Assist in various administrative matter

Job Requirement

• GCE O Levels or Diploma
• At least 1 year of administrative experience
• Have initiative to follow up on work matters

Salary: $ 3500 - $ 5000
Working Time: Monday to Friday, 9am - 6pm
Working location: Ang Mo Kio

Key Objectives:
The incumbent will cover operations across the Company's office. Responsible for welcoming visitors, coordinating meetings, appointments and directing various outlets operations and administrative projects.

Requirement:

• Diploma or relevant certifications in administration / secretarial studies
• Min. 2 years of relevant experience
• Experience with Zoom, Outlook, Leasing Coordination, Minutes Taking and Calendar Management

Responsibilities:

• Manage phone calls, emails, letters, packages, etc
• Maintaining contact directory list
• Assist in Company engagement activities and event coordination
• Handle agendas, travel arrangements for the Management
• Inform departments of meeting schedules via calendar invites
• Manage correspondences and reply on behalf for the Management
• Coordinate and ensure meetings schedule are up to date
• Attend Management meetings and minutes to follow up
• Assist in Business Development related Tenancy Agreement with outlets Management (includes new and renewal)
• Manage leasing, contracts, renovation and coordination with Operation team
• Perform general administrative duty with focus on outlet operations
• Facilitate communications between operations and HQ departments
• Organize filing systems for document retrieval
• Manage utilities and merchant account processes for HQ and outlets

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Job Description:

• 5+ Years experience of Azure, AWS on GCC and Commercial Cloud.

• Develop cloud infrastructure solutions which includes multi/hybrid cloud design and implementation.

• Configuration and Management of Azure Services like Application Gateway, App Services, etc.

• Backup Administration and Management.

• Manage Virtual Machines, Scale sets and Kubernetes, KMS

• Deploy, monitor, and administer Cloud applications and underlying services.

• Windows & Linux administration, hardening based on Industry standards.

• OS Patch Management.

• Hands on experience and troubleshooting of Windows and Linux Clusters.

• Perform daily performance monitoring, analysis, cloud resource optimization.

• Cloud Networking – VNET, VPC Subnet, IP addressing, Security groups, ASG, Network load balancer and routing.

• Hands on experience of Dashboards, Azure Monitor alerts configuration, Application Insights, LAWS, Cloud Defender.

• Work closely with Project teams during maintenance activities and Reports managements.

• Support IT compliance audit and prepare artifacts.

• Provide needed technical and operation documentation.

• Hands on experience in GCC and Cloud Native DevOps

• Experience in Azure, AWS Cloud infra–Security, Cloud Native and Next-Gen Firewall.

• Provide administrative support
• Data entry
• Filing and scanning of documents
• Prepare invoices and quotations
• Other duties as assigned

Requirements:

• Minimum A Level/Diploma/Degree holder.
• Prior admin working experience will be an advantage.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

• Provide chauffeur service to Chairman and management staff as and when required.
• Assist in running errands when required.
• Ensure cleanliness and maintenance of vehicle.
• Perform other ad-hoc duties when assigned.

Requirements:

• N Level and above.
• Possess a class 3 driving license and able to drive luxury car.
• At least 2 years of relevant working experience with good driving records.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Job Responsibilities

• Support sales department on new projects, to ensure projects completed on time.
• Prepare bill of quantities (BOQ) which involves quantity take-off, measuring and estimating materials and labour costing.
• Prepare and liaise with sub-contractors on progress claim on a monthly basis
• Certify and evaluate progress work done and submit monthly progress claim.
• Liaise and coordinate with PE/ Consultant for design queries.
• Able to read drawings and calculate measurements (ie. Areas, quantity required)
• Support Sales Team and any ad-hoc jobs/duties assigned
• · Follow up customer payment
• · Update warehouse/inventory record
• · Good communication skills, both written and verbal
• · Other tasks related to HR admin & generalist roles.

Requirement

• Singaporean/Malaysian/Work Pass are welcome
• At least 1 - 2 years as Quantity Surveyor
• A team player who is mature, with good attitude and able to take stress
• Willing to learn and able to work independently with minimal supervision.
• Only go site while needed to discuss drawings with maincon, if not should be work at office.
• Minimum Diploma
• Able to commence work immediately or short notice.

Interested candidates can email to [email protected]

• Provide customer service and issuing of orders at collection counter
• Perform product exchange
• Perform monthly stock count
• Perform any ad-hoc duties as assigned

Requirements

• Min N / O / NITEC / A / Diploma in any courses
• Able to start work immediately
• Training provided

$1800 to $2000

Corporate office environment

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Job Description:

• Provide administrative support to the marketing & leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.
• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.
• Assist in all marketing, sales and leasing activities including online and social media platforms.
• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.
• Any other ad hoc administrative duties

Job Requirements:

• ITE or Diploma or equivalent qualification
• Minimum 3 years of experience in administrative support functions and/or lease administrative experience in the real estate or leasing industry would be an advantage

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

leading PCB manufacturing company

Position: Temp HR Admin

Location: Loyang

Duration: 1st May till Nov 2024

Working hours: Monday to Friday 8.00am – 5.30pm

Salary: $12/HR

Responsibilities

• Support HR department in payroll processing
• Handle administrative duties like scanning/ filing/ data entry
• Generate reports
• Other ad hoc duties as assigned

How to Apply: send your resume to: [email protected] or telegram @jocelynchan ASAP!

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job ID: 18985

• Location: Promenade
• Working hours: 9am – 5.45pm
• Salary: up to $6,000 (Depending on experiences)

Job Description

• Assist to maximise the C-suite executive's working calendar to ensure good time management
• Including business travel and meeting arrangements within recommended safety parameters, etc.
• Manage C-suite executive's work-related documents for relevant endorsement and/or filing
• Including arrangements for travel related documents, business registration documents, etc.
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Arrange travel and accommodations
• Welcome officers’ guests by greeting them, and direct them to appropriate place
• Assist and support officers’ guests from overseas for their logistics, accommodations, and setting meeting schedule.
• Manage the C-suite executive's incoming and outgoing documents effectively
• Manage corporate driver and vehicle to ensure that they are available at all reasonable times
• Officers’ secretary support when Japanese communication is needed
• Handle confidential documents ensuring they remain secure
• Perform other ad-hoc duties as assigned

Job Requirement

• Education and Experience
  ➤At least a diploma in business management, business administration or equivalent
  ➤Experience: 2 years of experiences in corporate secretarial support and/or general administration
  
  Skills and knowledge
  ➤ Business proficiency in Japanese to liaise with parent office in Tokyo
  ➤ Advance knowledge in corporate secretarial support, general administration and operational
  ➤ In-depth understanding of communication methods and tactics to ensure effective communication both in English and Japanese to liaise with Japan HQ
  ➤ Basic use of IT equipment and tools, such as E-mail (Outlook) and internet functions
  ➤ Advance knowledge of administrative software including word processing, EXCEL spreadsheets and presentation
  ➤ Meticulous and organized with excellent administrative skills
  ➤ Effective written, verbal and listening communications skills
  ➤ Teambuilding, stress, and time management skills in a fast-paced environment
  ➤ Required to prioritize as there will be multiple tasks at once and complete the tasks on time
  ➤ Required to manage tasks effectively while being interrupted frequently to meet the needs and requests of officers and employees

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 18985, Executive Secretary (2 year contract)".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Roles & Responsibilities

Job Description & Requirements

Tony Oei and Company is an audit firm with small to medium enterprises as clients. We are looking for an Admin Executive who would be able to support the corporate secretarial side of the company. You would work with our corporate secretary and learn the basics and roles of corporate secretarial work.

Admin & Account Executive

Job Description

1) You would need to co ordinate the collection and signing of documents between the corporate secretary as well as our clients.

2) Assist the corporate secretary in preparing documents.

3) Assist the corporate secretary in filing of annual documents with ACRA.

4) Assisting with all other admin & ad-hoc related duties

5) Co -ordinate tax documents between our clients and our tax filing agent.

Job Requirements:

• Bilingual in English and Mandarin
• Positive attitude
• Independent and able to multi-task

Tampines

5 days

Handles General Insurance

o Individual travel insurance

o Car insurance new business & renewal (ad-hoc)

o Home insurance application (new business)

o Domestic helper insurance (new business)

 Agency related matters

o Steers FSCs’ welfare and manage expectations with good soft skills

o Attend to FSCs’ queries and handle FSC’s POS appeal cases

o Assist the Director to communicate articulately with agency leaders/FSCs where appropriate

o Liaise with external & internal parties with regards to agency’s events such as recruitment night, outing, off-site meeting/team bonding etc.

o Any other matters that related to agency as assigned

Secretary's duties

o Read Director's email - inform him via wats apps for those required action from him. Reply email on his behalf where appropriate.

o Schedule & update Director's calendar - for appointment / meeting / interview

o Handle admin team salary and annual income summary report

o District Meeting minutes - monthly district meeting minute

o Monthly Agenda (schedule SA leaders / district meeting, investment sharing, FSC Sharing, leaders sharing / booking of meeting room etc.)

o Schedule FSCs Monthly (Director's team) and Quarterly review (FSCs under other leaders)

o Preparation of Policy Summary (Personal Client) as and when request

o Life Ops enquiry as and when request o Application for New FSC’s contract and booking of exams for candidate

o Assist in event preparation if required o Orphan policies assignment

o Liaise with vendors for FSCs’ training o Assist to get OTP for the admin team regarding system related-matters

o Backup for preparing reports (such as daily production report, bi-monthly report etc.

REQUIREMENT:

Ability to plan & priority setting 

Effective in relationships management 

Ability to multi-tasks 

Customer focus 

Change effectiveness 

Team player with ability to work harmony with fellow colleagues

AT LEAST GCE O LEVEL OR A LEVEL AND ABOVE

AT LEAST 2 YEARS OF WORKING EXP IN INSURANCE INDUSTRY PREFERRED

About your role:

Administration

• Security door access management (including after-hours door access support)
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Oversee facilities services & maintenance activities
• Manage office supplies, office equipment and pantry supplies
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Collaborate with cross-functional teams to ensure a seamless workflow
• Analyse current operational processes and performance, recommending solutions for improvement when necessary
• Space mapping and planning

Project

• Manage the scope of ad hoc projects to ensure the quality and deliverables within the stipulated time.
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending, and participating in stakeholder meetings
• Documentation and following up on actions and decisions from meetings
• Preparation of necessary presentation materials for meetings

Sustainability Efforts

• Manage the sustainability reporting, analyzing results and provide valuable information for decision-making.
• Implement green initiatives and suggest sustainability ideas to reduce carbon footprints.

Your Background:

• Degree holder with at least 5 years of proven experience as senior office administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
• Strong interpersonal, written and communication skills
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.
• Highly proficient in Microsoft Office (Excel, Excel Formulas, Pivot Table, PowerPoint, Word, Outlook)

EA License Number : 11C4879

Job Description:

• Experience in apply /renewal /cancellation of work permit, S Pass & EP including workers' repatriation
• Monthly payroll including submission of monthly CPF & FWL
• Annual submission of income tax IR8A, NS Claim and others
• Submission of Tax clearance
• Update and maintain Personnel data file
• Prepare Employment Contract
• WICA Insurance Claim
• Take care of Dormitory & Catering arrangement for workers
• Arrangement of Skilled Course enrollment for Workers
• Co-ordinate with Supervisor & prepare schedule for daily workers allocation at site
• Planning of company annual event
• Provide support in administrative tasks
• Road Tax & Vehicle Insurance Renewal
• FWMI & WICA Renewal
• Submission of Government Claims such as maternity leave, childcare leave etc...
• Handling of Government Grant application such as Career Support Programme, Worklife Grant etc...
• Any other ad hoc duties as assigned

Requirements:

• Minimum 5 years Experience in full spetrum of HR Duties preferably in construction sector
• Must be strong in administrative support/ skills
• Able to work independently, dynamic with initiative within timeline
• Knowledge of Times Payroll software is an added advantage
• Able to communicate in both English & Chinese (to liaise with associates)
• Working Location : Woodlands

Job Summary:The Marketing & Admin Assistant plays a pivotal role in supporting the marketing and administrative functions of the food catering company. This role involves assisting with marketing campaigns, managing administrative tasks, and contributing to the overall efficiency of the company's operations.

Responsibilities:

• Assist in the creation and execution of marketing campaigns, including digital and offline efforts.
• Help maintain the company's social media accounts by scheduling posts, responding to comments, and engaging with followers.
• Collaborate with the marketing team to develop content such as blog posts, email newsletters, and promotional materials.
• Conduct market research to identify trends, customer preferences, and competitive strategies.
• Renewing Halal certificates and other relevant certificates for food and beverage (F&B) to ensure compliance with regulations and maintain the required standards.
• Setting up on delivery platforms like GrabFood and Foodpanda.
• Collaborate with suppliers to create visually appealing promotional flyers that effectively communicate our brand, menu offerings, and special promotions.
• Proficiency in photo editing software is a significant advantage.
• Handle customer inquiries and requests via phone, email, and in-person interactions.
• Assist in managing catering orders, including order processing, invoicing, and coordination with the operations team.
  Maintain accurate and up-to-date records, databases, and filing systems.
• Manage office supplies and ensure the smooth operation of day-to-day administrative tasks.
• Support the coordination of catering events, from initial inquiry to execution.
• Assist in communicating with clients to gather event details, preferences, and requirements.
• Collaborate with the operations team to ensure timely and accurate delivery of catering services.
• Work closely with various teams within the company, including marketing, operations, and finance, to ensure seamless communication and collaboration.
  Communicate effectively with clients and vendors, maintaining a professional and customer-focused approach.
• Assist HR & Admin Manager and responsible for handling of partial HR & Admin functions.
• Other ad-hoc HR & Admin duties delegated from management and superior.

Job Requirements:

• Candidates should possess at least 3 years of marketing experiences in F&B industry.
• Able to work independently in fast pace environment under minimal supervision.
• Location: 21 Chin Bee Avenue
  

Job Description:

We are seeking a proactive and detail-oriented Administrative Assistant to join our team at Cellars Di-Vine Pte Ltd. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring smooth day-to-day functioning. This position requires strong organizational skills, excellent communication abilities, and the capacity to handle multiple tasks efficiently.

Responsibilities:

• Provide administrative support to management and staff, including handling correspondence, scheduling appointments, and managing calendars.
• Assist in managing office operations, including maintaining office supplies, organizing files, and handling incoming and outgoing mail.
• Coordinate logistics for meetings, events, and travel arrangements, including booking accommodations and arranging transportation.
• Assist in processing orders and invoices, maintaining accurate records, and coordinating with the finance department as needed.
• Serve as a point of contact for customers and vendors, addressing inquiries and providing assistance as required.
• Assist in preparing reports, presentations, and other documentation, ensuring accuracy and timely completion.
• Support marketing and sales activities by coordinating promotional materials, updating marketing databases, and assisting with customer communications.
• Collaborate with other team members to ensure seamless coordination and communication across departments.
• Maintain confidentiality of sensitive information and adhere to company policies and procedures.
• Perform other administrative tasks and special projects as assigned.

Requirements:

• Diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office equipment.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong interpersonal skills and the ability to interact professionally with clients, vendors, and colleagues.
• Knowledge of wine industry terminology and practices is desirable but not required.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.

If you meet the above qualifications and are passionate about providing exceptional administrative support in a dynamic environment, we encourage you to apply for the Administrative Assistant position at Cellars Di-Vine Pte Ltd. We offer competitive compensation and opportunities for career growth within our organization.