Total 1,824 Administrative / Clerical job vacancies in woodlands tuas

Key Responsibilities:

• Provide administrative support to the Operations & Maintenance Team of the Onsite Services Business Unit.
• To compile and update all documents from contractors, vendors, and suppliers to the shared drives.
• Ensure all documents are properly filed, stored, and archived in the shared drives.
• Data entry of the operations & maintenance information into inhouse IT system.
• To issue purchase requests, purchase orders, and GRN.
• Conducting monthly inventory checks.
• Preparing monthly reports and support for other documentation.
• Any other reasonable request / assignment by the Management.
• Safety is a core value at Veolia, and a precondition for employment. You are expected to uphold the Veolia Always Safe rules and set an example to all colleagues in your daily work routine.
• Ethics and compliance are two areas where our rules and our standards are strictly non-negotiable. You are expected to stick to ethics and compliance rules and standards which ultimately mean doing your job properly and conducting our business like true professionals, whatever our missions and our place in the Group.

Qualifications:

• ITE & above in Engineering are strongly encouraged to apply.
• Proficient in Microsoft Office skills, in particular Word, Excel. and Powerpoint
• Able to work independently and in a fast paced environment
• An effective team player with good communication skills.

Responsibilities:

This position is suitable for a HR Executive who has a career aspiration to assume the managerial position with greater responsibility when he or she is mentally ready after being familiarized with HR activities and working environment in this company and being assessed fit for the managerial role by the management.

• Follow up with the employees to complete the compulsory E-learning courses within the stipulated deadline set by HQ.
• Create the lessons, conducted internally by each department, into the E-learning portal and upload the training documents and videos of the respective production departments into E-learning portal for future reference.
• Computation of training hours from E-learning courses attended by the employees and also from all the internal courses conducted by each department in order to be consolidated with the external training hours, handled by another HR officer, to fulfill the training hours for ISO compliance.
• Handle four (4) types of Insurance renewals on yearly basis
• Manage insurance claims for the employees by registering a claim and upload all the bills, discharge summary and all relevant documents into HSBC Life system.
• Provide advice to the employees on making an insurance claim and the process involved and gather the documents needed for claim review when settling the claim matters with the agent or insurer
• Handle several types of surveys monthly or quarterly from MOM and Singapore Department of Statistics (DOS).
• Set reasonable ISO objectives and targets for HR department in terms of required training hours, retention of employees achievable by certain percentage and review progress against the objectives, conduct audits and being audited with the statistics presented in the ISO portal.
• Filing of employee records and P files into HR cabinets and update employees’ data by filling four (4) types of excel files and upload them into HQ salary system for the new hires and the resignees.
• Apply for Jurong Island passes for job applicants and new employees (assisting HR officer in her absence)
• Assist in handling monthly payroll and posting of payroll details twice monthly to finance department (assisting HR officer in her absence)
• Perform any other ad-hoc duties as requested or assigned

This person must also gradually take over other duties collaboratively working together with HR Manager as follows :

• Review and update HR Policies to ensure law compliance.
• Assist in recruitment process which includes job postings, reviewing CVS, shortlisting candidates and scheduling interviews
• Handle Collective Agreement with the union once every 3 years by being knowledgeable about the labor laws and what terms of the agreement are fair to the company. Maintain positive employee relations to minimize the risk of a toxic environment developing that impedes the negotiation process
• Help to facilitate productive conversations and better cooperation between union representatives and company management
• Compute the yearly salary for each employee and file the Income Tax by submitting form IR8A/IR8S to Tax Authority annually
• File and submit form IR21 for tax declaration to Tax Authority for the resignees.
• Processing of Government Bodies’ various claims such as Maternity claims, Childcare leave claims, NSmen claims, Paternity claims and all other statutory claims.
• Ensure the correctness of staff information and its historical salary records maintained in HQ Salary System
• Handle employees’ grievances at work by following the procedure and bring them to the attention of the management
• Notify the departmental managers about the 4-monthly performance appraisal and annual performance appraisal and key in the ratings into HQ appraisal system.
• Prepare yearly salary increase report in powerpoint and present it to the top management yearly in July.
• Create organizational charts of each department by placing the employees at the right job levels in the portal when there are hiring, promotion, transfer and termination.
• Assist in managing and handling the orientation of new employees (Including on-boarding/off-boarding formalities)
• Tabulate and key in the yearly budgeted salaries, allowances and other expenses for each department, identified by cost centers, into SAP system within the given deadline.
• Have good reading comprehensive skills in Chinese language in order to translate them into English language for a few important policies which HQ would like to share with Singapore employees.
• Be familiar with work pass rules and able to handle the work passes by taking care of their application, renewal and cancellation of their passes.
• Prepare all employment-related documents, e.g. employment contact, letters, etc
• Update & revise the job descriptions of various roles for all the departments in the portal when necessary
• Approve leave request forms and OT request forms to facilitate the payroll processing by another HR officer twice monthly.
• Able to organize corporate events, such as D&D
• Perform any other ad-hoc duties as requested or assigned

Requirements:

• Degree/Diploma with relevant HR qualifications
• Minimum 5 years’ relevant HR working experience
• Knowledge of SAP is preferred
• A good team player with good interpersonal communication skills

• Maintaining physical and digital personnel records(such as employment contract, employment letter etc.)
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Prepare paperwork for HR policies and procedures
• Foreign worker medical insurance, security bond and etc.
• Assist in recruitment process including job posting, conducting interviews, on and off boarding of the candidates.
• Assist HR department in HR and Administrative duties.
• Maintain and manage office stationaries, supplies, & pantry
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Schedule job interviews and contact candidates as needed
• Develop training and onboarding material
• Other ad-hoc duties.

Requirement

• Candidate must possess at least Diploma/Advanced/Higher/Graduate/Diploma in Human Resource Management or equivalent
• Good communication and interpersonal skills
• Proficient in Words and Excel
• Proactive and able to execute tasks within tight deadlines
• Preferably specialized in Human Resources or equivalent

Working Hours: Monday-Friday 9am-6pm

• Maintaining physical and digital personnel records(such as employment contract, employment letter etc.)
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Prepare paperwork for HR policies and procedures
• Foreign worker medical insurance, security bond and etc.
• Assist in recruitment process including job posting, conducting interviews, on and off boarding of the candidates.
• Assist HR department in HR and Administrative duties.
• Maintain and manage office stationaries, supplies, & pantry
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Schedule job interviews and contact candidates as needed
• Develop training and onboarding material
• Other ad-hoc duties.

Requirement

• Candidate must possess at least Diploma/Advanced/Higher/Graduate/Diploma in Human Resource Management or equivalent
• Good communication and interpersonal skills
• Proficient in Words and Excel
• Proactive and able to execute tasks within tight deadlines
• Preferably specialized in Human Resources or equivalent

Working Hours: Monday-Friday 9am-6pm

Job Description

Admin duties:

· Manage office administration including but not limited to procurement of office and pantry supplies, stationary supplies, etc;

· Consolidate office invoices and submit reimbursement for payment;

· Oversee fixed assets which includes office desktops or laptops purchasing, filing and recording;

· Assist on staff air tickets, travel accommodation booking upon request;

· Oversee office and meeting rooms housekeeping, maintenance and cleanliness;

· Other ad hoc duties as required;

HR duties:

· Assist on recruitment matters, drafting office vacancy Job JD, advertising and shortlisting candidates for interview arrangement;

· Assist on new hire on-boarding matters, office email/OA account/seating/desktop set-up, updating new hire basic personal info in HR system/OA system/attendance record/staff list, preparing new name card;

· Manage office daily attendance;

· Assist on off-boarding process, formalizing resignation approval, terminating all company access, e.g. OA/email/ERP/Cloud, removing from OA/manual staff list, tax clearance matters for EP/SP holders/drafting resignation confirmation;

· Other ad hoc duties as required;

Requirements

· Candidate must possess at least 'O' Level /or equivalent;

· Minimum 2 years of administrative working experience;

· Required language (s): English, Mandarin;

· Familiar with Microsoft Word, Excel, basic Outlook IT knowledge;

· Good communication skills and likes to interact with all levels of people.

Job Summary:

We are seeking a detail-oriented and organized Administrator/Finance Specialist to join our team. This role is essential for ensuring smooth financial operations and maintaining accurate records. The ideal candidate will be responsible for processing company payments, managing financial bookkeeping, processing invoices, and sourcing vendors for building projects.

Key Responsibilities:

Process Company Payments:

Ensure timely and accurate processing of payments, maintaining records of transactions.

Financial Bookkeeping:

Maintain accurate financial records, including ledgers, accounts payable, and accounts receivable.

Invoice Processing:

Process and verify invoices through our financial system, ensuring compliance with company policies.

Vendor Sourcing:

Research and source vendors required for building projects, negotiating terms and ensuring quality standards are met.

Reporting:

Assist in preparing financial reports and statements as needed.

Qualifications:

- Bachelor’s degree or diploma in Finance, Accounting, Business Administration, or a related field (preferred).

- Proven experience in financial bookkeeping or administration.

- Strong understanding of financial processes and systems.

- Excellent attention to detail and organizational skills.

- Proficient in Microsoft Office Suite and financial software.

- Strong communication and negotiation skills.

style or specific needs!

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors

- Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills - Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

- Enjoy communicating with people

Job Responsibilities

- Provide administration support to the Leasing team

- Prepare tenancy related documents

- Keep good record of leasing documents and filing

- Ensure application and renewal of government permits/license

- Upload the details of new and existing customers in Google Drive and preparing draft of stamp duty

- Assist in monthly utility meter reading duties and generate meter billing for billing purpose

- Assist in the development and operation of leasing related IT systems such as Lease management system and business intelligence system

- Perform any ad hoc duties as assigned by leasing manager

Requirements

- Experience in handling leasing documents

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

Benefits:

• 5 days work week Monday to Friday (8.45am to 5:30pm)

Job Description:

This is a contract role for a Customer Service Admin located in Tuas. Our client is one of the licensed warehouses, specialised in handling and storage of dutiable cargo like alcoholic beverages and tobacco.You will be responsible for interacting with customers through phone, email, chat, or in person to provide information about products or services, take orders, handle returns, and resolve complaints. It requires listening to customer concerns, investigating issues, and proposing timely and satisfactory solutions. Developing a thorough understanding of the company's products or services is essential to provide accurate information. Additionally, processing customer orders, entering them into the system, and ensuring timely delivery are key responsibilities. Using computer systems to access customer information, process orders, and respond to inquiries is also a vital part of the job.

REQUIREMENTS:

• Entry level are welcome
• No experiences required

Sales Admin Roles & Responsibilities:

•Handle customer inquiries and provide timely, accurate responses via email, phone, and other communication channels.

•⁠ ⁠Prepare and follow up sales quotation

•⁠ ⁠Maintain and update customer record in ERP system

•⁠ ⁠Ordering of Aircon

•⁠ ⁠Issue invoice and ensure payment is collected

•⁠ ⁠Arrange schedule

•⁠ ⁠Handle complains and feedback

•⁠ ⁠Any other ad hoc tasks given.

Job Requirements:

•⁠ ⁠Resourceful and possess problem-solving and analytic skills

•⁠ ⁠Can do attitude and willing to learn

•⁠ ⁠Independent, self-driven and pro-active

•⁠ ⁠Service oriented, sales driven and a team player

•⁠ ⁠Minimum GCE “O”/“N” Levels or equivalent

•⁠ ⁠More than 2 years of experience in a customer service or sales role

•⁠ ⁠Good communication and customer service skills

•⁠ ⁠Proficient in MS Office - Word, Excel and PowerPoint

•⁠ ⁠Well verse in English and Mandarin

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors - Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised - Enjoy communicating with people

Responsibilities:

• Able to perform book keeping
• Able to prepare documents such as class attendance, make up class request, etc
• Able to communicate with clients
• Handle general admin tasks such as filing, phone calls and e-mails
• Handle any administrative or miscellaneous tasks if required

Requirements:

• At least diploma.
• Minimum 1 year administrative work experience in a tuition center preferred
• Proficient in MS Word and Excel
• Able to work independently
• Meticulous, motivated, proactive, multi-tasking
• Responsible and willing to learn
• Good communication and interpersonal skills, able to handle stress

Work Schedule:

• Weekday: 12:30pm-9:30pm
• Weekend: 8:30am-5:30pm or 11am-8pm

Position open to candidates interested in part-time and full-time employment.

Only shortlisted candidates will be notified.

Interested applicants, please forward detailed resume, indicating qualifications, experience, current and expected salary.

Responsibilities

• Opportunity to work with the C-Suites level
• Assist to schedule meeting / appointments for Directors
• Assist to make travel arrangement for Directors
• Manage /Attend to Directors’ needs e.g insurance, petty cash claim, property, membership fee renewal and/personal matters etc
• Facilitate meetings (including equipment set-up, sending reminders), business-related activities, and organizing catering when necessary
• Any ad-hoc assignment duties assigned

Requirements

• Diploma or equivalent
• 1 year of relevant working experience
• Humble, bright, positive, open, flexible, and has good communication skills (written/oral)
• Good follow-up skills
• Conversant in MS Office (Excel/words/powerpoint)

After extensive training, you will take over the following tasks

• Provide secretarial support (manage MD's calendar, update travelers’ calendars etc.)
• Provide administration support (organise MD's travel expenses, visitors overview, upkeep of office equipment, printing calendars/ diaries etc.)
• Work in an international team: i.e. cooperation and communication (via phone and email) with customers, suppliers, visitors, our sales managers and the German headquarter
• Organize complex travel, accommodation and transport arrangements including establish corporate account
• Responsible for the organization of meetings, conferences and team bonding events, including preparation of minutes
• Support in the organization of exhibitions
• Logistics tasks (prepare commercial invoices, packing, order dry ice, arrange shipment)
• Sales support, e.g. data entry, research, presentations and handling orders
• Internal sales support e.g. raise purchase orders, quotations, invoices and credit notes
• IT support, e.g. inventory management, coordinate with HQ (sourcing of parts, monitor installed systems)
• HR support (on and offboarding), e.g. set up laptop including necessary software/ access, collect a copy of NRIC, coordinate in-house training

Your skills

• At least 4 to 5 years of working experience as personal assistant or administration manager
• Diploma or degree in business studies, administration, management or equivalent
• A high level of confidentiality as you will have insight into confidential matters
• Excellent self-organization skills and proactivity
• Has an eye for detail and possess a dynamic, committed attitude with strong sense of initiative
• Intercultural competence and excellent communication skills in English, both written and verbal
• Strong proficiency in Microsoft Office
• Dynamic, highly motivated, well organized, and detail oriented
• Very good team player
• Cheerful personality
• Able to commit long term

What our employees particularly appreciate

• Detailed onboard training in Singapore, as well as in the German Headquarter
• Position within an innovative and fast-growing company
• Friendly working atmosphere in an international team
• Flat hierarchies and short decision-making processes

Responsibilities:

1. Provide administrative support to the project teams
2. Assist in project documentations
3. Assist to coordinate project scheduling
4. Assist in sourcing for products, raising purchase requisitions, generate quotations, etc
5. Generate reports, data and other relevant documents as per project requirements
6. Assume any other suitable duties as and when assigned by supervisor

Requirements:

• O Level/ Certificate / Diploma in Business Admin or equivalent
• At least 2 years of relevant working experience
• Proficient in MS Office Applications
• Meticulous, positive and proactive with good communication and interpersonal skills
• Able to multi-tasks
• Good team player with ability to work independently

Job Description:

Royalking Construction Pte Ltd specializes in aircon and ducting installations. We are looking for a skilled Project Manager to oversee the installation projects from planning through to execution. The successful candidate will be responsible for managing installation teams, ensuring quality control, adhering to safety standards, and delivering projects on time and within budget.

Key Responsibilities:

• Oversee and manage aircon and ducting installation projects from start to finish.
• Develop and manage project schedules, allocate resources, and track progress.
• Coordinate with suppliers, contractors, and clients to ensure timely delivery of materials and services.
• Ensure that all installation work complies with safety regulations and industry standards.
• Conduct site inspections to monitor progress and quality of work.
• Resolve any on-site issues promptly and effectively.
• Manage project costs and prepare reports on project status and budget performance.
• Collaborate with engineering and technical teams to optimize installation efficiency.
• Maintain clear communication with clients regarding project timelines and expectations.
• Manage subcontractors and ensure adherence to project timelines and standards.

Job Requirements:

• Education: Diploma or degree in Mechanical Engineering, HVAC, or a related field.
• Experience: At least 2-5 years of experience in managing aircon and ducting installation projects.
• Technical Skills:Strong understanding of HVAC systems, air conditioning units, and ducting installation processes.
  Proficiency in project management tools and software.
  Experience in managing budgets, resources, and subcontractors.
  Knowledge of local safety and building regulations in aircon and ducting installations.
  
• Leadership & Communication:Strong leadership and people management skills.
  Excellent client and team communication abilities.
  Ability to manage multiple projects simultaneously and meet deadlines.
  
• Certifications: Relevant HVAC certifications are an advantage. Must have a BCCPE Bca certication as well.
• Additional Requirements:Attention to detail and problem-solving abilities.
  Willingness to work flexible hours to meet project deadlines.
  

Remuneration:

• Competitive salary with performance-based incentives.
• Comprehensive benefits package including health coverage.

Location:

Singapore

Job Description

• Industry Type: Ship
• Working Location: Boon Lay
• Working Hours: 5.5 days (Alternate Saturday)
• Duration: Permanent Role
• Only Singaporean may apply

Responsibilities

· Responsible for managing the incoming and outgoing orders

· Handle Import/Export permit declarations, custom clearance

· Maintain accurate records of shipping documents as per SOP standards

· Arrange and coordinate import/export shipments

· Coordinate sea/ air freight shipments and transport arrangement

· Liaise with air/sea freight forwarding, shipping lines, transporters to ensure timely delivery of shipment

· Process shipping operation and courier service

· Handling of all billing and invoices

· Ad-hoc duties as and when required

Requirements

· Diploma or equivalent

· With 1 – 3 years of relevant experience

· Proactive and positive working attitude

· Meticulous with good organizational skills

· Proficient in MS Office

· Good interpersonal skills and able to work independently with minimum supervision

Job Scope:

(i) Support for the full spectrum of Human Resources (HR) functions which include recruitment, administration, industrial relations, compensation and benefits and other HR related matters.

(ii) Support for training planning, training records maintaining, documentation control of ISO and related matters.

(iii) Support for planning, implementing and managing environmental, health and safety systems to ensure compliance with State and Company regulations and procedures.

(iv) Responsible for general office administration, reception duties, logistics, provide clerical, IT support etc

Responsibilities & Duties:

Primary:

(a) Manage employees’ attendance, leave records, claims, and/or adhoc reports (both locally and regionally)

(b) Conduct orientation programme, onboarding & offboarding process (both locally and regionally)

(c) Plan, develop and implement personnel training and development programmes (pre- and post-training)

(d) Be up-to date with MOM rules, regulations and policies and act as the point of contact for these matters in the Company.

(e) Handling of employee relations, effective employee engagement and communications between the Company and all staff.

(f) Responsible and coordinate with travel arrangements (for staff and customers whenever required)

(g) Properly handle complaints and grievance procedures.

(h) Responsible for Staff Welfare & Benefits

(i) ISO Document control

(j) Handling of ISO9001, ISO14001, & ISO17025 matters.

Secondary:

(a) Update and handling of all insurance, road tax, licenses, contract/lease renewal, etc

(b) Responsible for Office maintenance and upkeep.

(c) Ensure cleanliness of the office and relevant procedures in accordance with the legal requirement.

General:

(a) To carry out any other tasks required by the Company and Superiors

Qualification:

(a) Min Diploma in related field (HR Management/Business Administration)

(b) Min 2-years experience in related field

(c) Proficient in MS Office (Word, Excel, PowerPoint)

(d) Familiar with the requirements of ISO 9001, ISO 14001 & ISO 17025

• Manage the day-to-day operations of the organization, ensuring that all processes are efficient and effective.
• Develop and implement operational policies and procedures to ensure that the organization operates in a compliant and efficient manner.
• Ensure that the organization meets its goals and objectives, and that performance targets are achieved.
• Oversee the delivery of CET programs, ensuring that they are delivered to a high standard and that customer satisfaction is maintained.
• Work closely with senior management to develop and implement strategies for improving operations and enhancing the customer experience.
• Ensure that all regulatory requirements are met, and that the organization operates in compliance with all relevant legislation and standards.
• Manage the recruitment and training of staff, ensuring that they are competent and capable of delivering high-quality services.
• Develop and implement performance management systems, ensuring that staff performance is monitored and evaluated on an ongoing basis.
• Manage the organization's resources, including financial, physical, and human resources, ensuring that they are used effectively and efficiently.
• Prepare reports and provide regular updates to senior management on the performance of the organization and its operations.
• Build and maintain relationships with key stakeholders, including customers, suppliers, and partners.

Job Requirements

• Bachelor's degree in business administration, operations management, or a related field.
• At least 5 years of experience in operations management and/or administrative management, preferably in a CET organization.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Demonstrated ability to manage staff and resources effectively.
• Knowledge of relevant legislation and standards.
• Ability to develop and implement policies and procedures.
• Strong analytical and problem-solving skills.
• Proven ability to work under pressure and meet deadlines.
• Proficient in the use of Microsoft Office and other relevant software.

Roles & Responsibilities

Company Type: Construction Supplier Company
Location: Around Joo Koon MRT area
Position: Shipping & Admin Exec

Job Description:

• Shipping Documentation – Prepare and manage shipping documentations (Invoice, Packing List, Delivery Orders and Airway Bill) for inbound shipment
• Document Control and Accuracy – Ensure all shipping documents are accurate, complete and comply with industry regulations and Company standards
・Helping out on orderly collection of BL (Bill of Lading), PL (Packing List), IV (Invoice), and other shipping documents.
・Support to MD mostly on Admin, back-office duties.
・Book flight and Business travel arrangement for the MD
・Any other ad-hoc duties when assigned.

Job Requirements:
• Minimum 2 year of working experience
• Preferred to have import/export business experience
• Good proficiency in PC skills
• Working experience with power tools/construction sector is advantageous
• Able to work as a team, Attentive to detail
• Critical thinker, Problem-solver, and Good Listening skills
• Supportive and flexible

• Able to speak/write in chinese and english, (If malay will be advantagous)

Job Responsibilities:

• Provide back-end support to transit engineering and sales
• Monitor progress of contractors' production status
• Liaise with suppliers on production delivery/quality issue
• Coordinate customers' sales enquiry and orders
• Coordinate on customers' orders eg stock checking, delivery arrangements, prepare shipping documents
• Generate work orders, delivery orders and invoices

Job Requirements:

• Higher Nitec/GCE 'O' Level
• Relevant experience preferred but not essential
• Possess strong administrative and organization skills
• Being customer-oriented and have a sense of urgency when matters require priority

Job Description & Requirements

1) Support Office on daily work: -

- Issue Sales & Purchases contracts

- Follow up on HR work related matters (such as MOM related transcations)

- Workers database update and maintain

- Assist with project management tasks, including procurement and post-project documentation.

2) Support Accounts Dept on daily work: -

​​​​​​​- Arrange payments to suppliers

- Data Entry

- Tally statements from Suppliers and Customers

3) Administration work or any adhoc work required

4) Able to communicate fluently in Mandarin and English

Experience is not required, but a willingness to learn is essential.

*We regret to inform you that only shortlisted candidates would be notified*

About Us:

Established over a hundred years ago, Takasago is a global leading company in the flavour and fragrance industry, having developed flavours and fragrances for some of the world’s most successful manufacturers of foods, beverages, fine fragrances, home, and personal care products.

For over 35 years, we have been a leading industrial producer of L-Menthol, using our core technology, asymmetric synthesis.
This technology enables us to produce unique, novel, and nature-identical aroma ingredients, and in addition, to manufacture pharmaceutical intermediates, functional materials, and other fine chemicals.

Takasago Group maintains offices, production sites, and R&D centers in twenty-seven countries and regions.

Responsibilities:

• Lead and drive the fragrance development activities for Personal wash category in ASEAN region
• To lead the personal wash category creative fragrance management team in Takasago Singapore, providing strategic direction for delivering category growth in the region
• To manage all internal aspects of the projects (coordinate with Perfumers, R&D, Applications Lab, Marketing, CIMR and Sales/Sales Service) and interpret customer’s briefs.
• Set up action plans for important briefs with clear schedules and execute olfactive strategy to support overall success of the projects assigned.
• Active involvement in guiding/discussing with Perfumers in the creative/modification process, developing a common communication platform with the Perfumers.
• Evaluate and decide on the selection of commercially winning fragrances to drive the win rate in the category with key customers
• Maintain regional or global visibility, internally/externally and network with other Creative Centres leveraging on their capabilities, when necessary, to complete project assignments.
• Effective use of the fragrance library for the categories assigned as starting point for most briefs.
• Maintain an active and updated fragrance library – identify gaps and develop fragrances from interesting key product launches for creative interpretations.
• Market/product familiarity – awareness of the needs, trends and consumer preferences in the Asia Pacific region.
• Participate in the interpretation of consumer test results together with CIMR.
• Join the Affiliate Sales Team in customer visits, whenever required.

Qualifications:

• Knowledge of Chemistry
• Knowledge of Aroma Chemicals
• Sensory Evaluation Skill Organoleptic skill
• Laboratory procedures and methodology
• Communication and presentation skills
• Creative fragrance development skills
• At least 8 -10 years of fragrance creative development experience

Roles & Responsibilities

Job Description & Requirements

• Assist the HR Manager to oversee the Administrative and HR Department & managing the full spectrum of HR and Administrative duties.
• Assist the manpower recruitment cycle for CMP sector.
• Responsible for work pass administration such as work pass application, renewal, cancellation, and issuance.
• Perform HR duties from on-boarding to off-boarding.
• Coordinate with the HOD on hiring plans, resignations, confirmation, and all HR-related matters.
• Oversee the entire hiring process from advertising job openings to welcoming new employees.
• Handle the administration of insurance policies and process claims.
• Assist and follow-up with government-related task from government agencies like MOM, ICA, BCA, CPF, etc.
• Provide general office administrative support.
• Communicate with dormitory operators and the company’s dormitory in charge to address worker needs, including arrivals and departures.
• Manage office stationery inventory and monthly issuance of stationery and hardware items.
• Maintain and ensure proper documentation of employee database and personnel files.
• Manage office administration such as pantry supplies, stationery, office equipment and etc.
• Participate in planning company activities such as team bonding, staff gathering, D&D etc.
• Execute additional responsibilities and tasks as assigned.

You will assist in ensuring the efficiency of daily operations in the polyclinic by providing administrative support in the following areas:

• Clinic meetings, events and managing of logistics
• Collaterals & consumables
• Lost & Found inventory
• Clinic's assets recording and updating
• Digital archiving
• Patient record management
• Phone/Fax/Email Enquiries

You will also provide support in staff and patient engagement and registration when required, in addition to any other ad-hoc duties as assigned by supervisor. Training will be provided for hires with no prior experience.

Job Requirements

• GCE O / N level / NITEC / Higher NITEC with 1 to 3 years of working experience
• Entry level candidates welcome
• Meticulous and withn strong administration, coordination and organizational skills
• Strong communications and interpersonal skills
• Able to multi-task and work independently in a fast paced and dynamic environment
• Proficient in Microsoft Office applications
• Able to commit to 5.5 days' work week