Total 26,785 Administrative / Clerical job vacancies

We are looking for Admin / Accounts Assistant to be outsourced to our clients from the healthcare industry.

Job Description:

• Assist with administrative tasks as directed.
• Support accountants with various duties.
• Maintain organized filing systems for documents.
• Handle data entry and maintain accuracy.
• Prepare and process invoices and payments.

Requirement:

• Minimum ‘N’ / ‘O’ Levels / Nitec / 'A' Levels / Diploma / Degree
• Some experience in admin / accounting is preferred

All qualified applicants, please send in your resume to:

[email protected]

Elyssa Koh (Outsourcing Team)

Jacqueline Fong Hsin Ting (R21103226)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Location: Joo Koon

Working hours: Monday-Friday, 8.30am – 5.45pm

Commitment period: ASAP - End Sept

Responsibilities:

• Archiving and scanning of documents
• Other ad-hoc duties as assigned

Requirements:

• Able to commit till End Sept

Interested candidates who wish to apply for the advertised position, please click APPLY NOW

We regret that only shortlisted candidate will be notified.

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

The Opportunity:

• Permanent role
• Working location: Central
• Office & IT Admin role in a stable, large organization (MNC)
• Stable company with excellent learning opportunity and exposure.

Adecco is partnering with an established MNC in Automotive industry with good branding, stable environment and regional exposure.

Description

This position will be responsible to support the office in general administration & IT support.

The Job:

• Office administration such as; business trip coordination, assist in visitor management and handle calls on the office general line.
• Handle IT inventory management and ensure supplies are stocked.
• Document all IT procedures and update SOPs when necessary.
• Issue laptop to new employee.

Experience Requirements :
The Talent:

• Min. Higher Nitec in Business Administration, Business Info-comm Technology or related.
• Basic knowledge of IT and troubleshooting.
• Proficient in Microsoft Office (Word, Excel, Outlook, Power Point)
• Team-player.
• Only Singaporeans.

Jennifer Lie

Direct Line: 6697 7994

EA License No: 91C2918

Personnel Registration Number: R22107911

The Opportunity:

1. Permanent Role | North/West
2. Working hours: 44 hours
4. Basic up to $3000 + AWS + VB

Our client brings together innovative expertise, they manufacture machines, plants, and solutions for various industries. They are looking for an after sales support to join their team. You will be assisting with the admin tasks and following up with customers.

The Job:

• Assisting with sending out quotations/invoices to customers
• Managing existing customers and handling enquiries
• Following up with customers and supporting sales team
• Handling enquiries through phone calls/emails

The Talent:

• Minimum Nitec with 1 year of admin/customer service experience (any industries)
• Open to diploma graduates without experience
• Good communcation skills
• Keen to learn

Next Steps:

• Apply through this application or send your resume to [email protected] in MS Word Copy. We'd love to hear from you!
• Only shortlisted candidates will be notified.

Lee Wei Ting
Direct Line: 9631 7519
EA License No: 91C2918
Personnel Registration Number: R1985905

Responsibilities:

• Assist with day-to-day administative tasks
• Handling onboarding documents
• Handle phone calls, emails and correspondence as needed
• Other ad-hoc duties as assigned

Requirements

Min A/N/O level
Good interpersonal skills
Able to start work within short notice

For interested candidates, please send your most recent and updated resume to [email protected]


Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

We’re looking for a full-time to join part of our Family!

1) Admin Executive

• Invoicing, Taking orders, Purchasing etc..
• Handling of online platform like GrabFood etc (menu update & ordering issues etc)
• ISO recording and documents preparation

Proficient in Microsoft Window: Excel, Word and Accounting Software: Quickbook

Bilingual in English and Mandarin

Location - Kaki Bukit

Interested candidates, please email us at [email protected]

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);- Assist in partial/full set of accounts and prepare balance sheet schedules and ensure
• timely, complete and accurate recording of accounting entries into MYOB accounting
• system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office
• supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• Must be a Singaporean Citizen;
• LCCI or Diploma in Accounting;
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• At least 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Our client is a global MNC, one of the most established pioneers in the Chemical industry. Due to business needs, they are now recruiting a Admin Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Admin Assistant:

• Prepare, type, and file documents; manage other general administrative tasks.
• Operate office equipment, such as computers, fax machines, and photocopiers.
• Manage incoming and outgoing messages through office systems.
• Monitor and restock office supplies as needed.
• Handle outgoing mail and other dispatches.
• Ensure a safe and secure workplace.
• Perform other duties as assigned by management.
• Follow the company's quality, environmental, health, and safety standards.

Requirements:

• 3 years of relevant experience
• Experience with SAP System is an added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Location: Bukit Gombak, Hillview & Depot Road (Deployed to 1 location)
• Salary: $2,200 - $2,800
• Monday to Friday: 8.30am to 6.00pm

Job Description

• Provide HR administrative and corporate services
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims
• Assist with promotion/demotion process and awards
• Conduct gift valuation and manage welfare grants for personnel
• Other ad-hoc duties assigned by management

Requirement

• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience

ADMIN ASSISTANTS

Requirements:

· Able to multi-task and a reliable person

· Fast learner is appreciated

· Able to work independently

· Strong attention to details / meticulous

· With experience will be an advantage

Job Types: Full-time, Permanent

Salary: $2,000.00 to $3,500.00

Schedule:

Responsibilities

- Assist in daily finance operations (includes payments, receipts, AP & AR transactions);- Assist in partial/full set of accounts and prepare balance sheet schedules and ensure

timely, complete and accurate recording of accounting entries into MYOB accounting

system;

- Posting of month-end closing journal entries;

- General office administration such as: filing, scanning, photocopying, archiving, office

supplies;

- Assist in preparing documents for submission of government grant claims;

- Manage and handle documents, records and maintain an organized filing system.

- Any other ad hoc duties as assigned by Manager in-charge

Requirements

• Must be a Singaporean Citizen;
• LCCI or Diploma in Accounting;
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

Job Description

• Administrative support for Audit Department
• Typing of financial report
• Liaising with corporate secretary and tax agent for filing requirement
• General administrative duties
• We are looking for candidates who seek stable working opportunity and who possess
• Commitment to work long-term in a fast paced environment
• Strong organize and coordinate ability
• Good communicate and execute skills
• Good command of PC skills, especially Microsoft Office Software
• Minimum Education qualification : Diploma or above
• Minimum 1 year of working / related experience : 1 year or no work experience, training will be provided to candidates with right attitude
• Possess good telephone etiquette.
• Hardworking personality and able to work independently

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West.
Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Contract: 1 year

Location: Kent Ridge

Responsibilities

• Receiving or retailer invoice for sell-out support, liaise with retailers to submit proof-of-performance in Vistex system to process credit notes
• Weekly reconciliation of credit notes with Finance team
• Raising Purchase Orders on SAP Ariba in accordance with vendor invoices.
• Contacting Finance by MS Teams or email to track and ensure timely payments to retailers and vendors; Expediting timely payments through internal liaison.
• Maintaining a tracker for agreed retailer support and compiling for support agreement creation.
• Compiling weekly retailer sales reports; Estimating total month sell-out support based on actual sell-out data.
• Supporting the sales department with other administrative tasks, if requested.

Requirements

• Min. 1 - 2 years in sales admin or similar position
• Excellent verbal/written communication skills
• Proficient in Microsoft Excel and Word
• Familiar with sales reports & records
• Experience with industry software such as SAP and Vistex are preferred

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

We are hiring Temp Admin Assistants to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Responsibilities

• Manage incoming hardcopy and softcopy mails
• Ensure that documents received are accounted for
• Organize documents and prepare manifest for vendor's transcribing (including checking grants processing system)
• Liaise with external parties
• Assist with ad-hoc administrative duties

Job Requirements:

• Diploma/Degree holders
• Good interpersonal and communication skills
• Able to commence on short notice

All Interested candidates are invited to email your resume in MS Word format to:
[email protected]

Please include your full working experience, education background, notice period, expected salary.

Natalie Chew Shi Qian

Outsourcing Team

Ref Code: #HGNT

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview

Responsibilities:

• To provide personalized secretarial and administrative support in a well-organized and timely manner.

• To provide administrative duties include answering phone calls and managing correspondence, scheduling appointments, making travel arrangements, taking notes, managing the meeting arrangement and organize meeting minutes.

• To act as the first point of contact for the director as necessary

• Draft correspondence such as emails and letters, preparing reports, presentations, and briefs.

• Maintaining databases and filing systems

• Run errands as requested and any ad-hoc duties as assigned by the Director.

• Responsible for the overall office layout and systems, and the procurement of office equipment, supplies and inventory within the budget guidelines of the company.

• Entering data, maintaining databases, and keeping records for Finance and Human Resource functions.

Requirement:

• Possess at least a Diploma, Advanced/Higher/Graduate Diploma in Business Studies.
• With good knowledge of office management systems and procedures
• Outstanding organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Strong interpersonal skills.
• A good team player and able to maintain confidentiality
• Tech-savvy and experience with word processing and email programs.
• Active listening and good communication skills.
• Proactive approach to problem-solving.
• Bilingual in written/spoken English and Mandarin is preferred in order to liaise with Mandarin speaking clients and associates.
• With experience in in Merchandising/ Textile / Fashion Design will be added advantage.

• Handle month-end closing of accounts and preparation of management reports
• Support monthly payroll service for local & foreign worker.
• Handle & process staff and director monthly claims.
• To ensure timely, accurate processing payments to local vendor & sub contractor.
• Ensure proper maintenance and filing to support all accounting entries.
• Able to maintain Partial/ full set of management accounts / budgeting / liaising with auditors
• Quarterly GST reporting / submission and other ad-hoc tasks as and when assigned

Requirements:

• At least 1 years working experience
• Experience in preparing full set of accounts is essential
• Well verse in GST quarterly returns
• Proficient in MS Office
• Responsible, meticulous and able to work with tight deadline
• Must have initiative and able to work independently with least supervision
• Preferably able to start work within short notice

Job Responsibilities:-

· Assist in the preparation of teaching and learning resources.

· Assist in the preparation of science experiment resources and maintain the cleanliness of the science laboratory.

· Assist the students in carrying out the science experiments under the supervision of the Science teachers.

· Provide administrative support to the teachers (e.g. preparation of the student’s achievement certificate, collating students responses for surveys).

· Loaning and returning of teaching resources. Preparation for condemnation of teaching resources.

· Providing front-line customer service (handling walk-in and phone queries from parents).

· Attend to the students at the sickbay.

· Maintaining and updating of data records for administrative functions.

Required Experience and Skills

· GCE ‘N’ Level Certificate with pass in English and Mathematics.

· 2 years of experience in providing teaching support and handling reception duties or equivalent.

· Candidate those have experience working in a school are preferred.

Job Description

• Assisting the manager in handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, Annual Return filings with ACRA, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients;
• Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors'/shareholders' resolutions for on-going corporate secretarial matters and assisting in conducting client due diligence (KYC);
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients; and
• Other corporate or ad-hoc duties as required.

Requirements:

• • Relevant experience in corporate secretarial field
  • Conscientious and meticulous, good organizational skills and experience, able to work independently and well under pressure
  • Proactive and able to prioritize work to meet deadlines
  • Excellent team player with commitment and drive to succeed in dynamic corporate environment
  • In-depth knowledge of Companies Act and other relevant regulations
• Able to use MS Office

To facilitate in the job application, please include the following in the resume:-

• Last drawn, current and expected salary.
• Duties and responsibilities for each job.
• Resume in Microsoft Word format
• Reason for leaving for past and present employment.
• Availability.
• Residential area.

Thank you.

David Ong (R1110279)

Adept Manpower (EA License: 22C1006)

https://adeptmanpower.com/

As a Personal Assistant, you will play a crucial role in providing comprehensive administrative support to our Chief Operating Officer (COO). You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion during the absence of the incumbent and serve as a point of contact between the executive and internal/external stakeholders.

This will be a 6 months maternity cover.

Responsibilities:

• Provide both personal and professional comprehensive administrative support to executives and team members with discretion and professionalism, including calendars management and scheduling, managing expenses and reimbursements, handling correspondence and travel arrangements.
• Manage and maintain smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, facilities management and records.
• Facilitate communication and coordination, including preparation and dissemination of internal/external communications, memos, and reports as required.
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• Other ad-hoc duties assigned by management.

Requirements

• Diploma in Business or related field
• Minimum 3 years of secretarial / personal assistant working experience, preferably working with senior management team
• An independent and resourceful problem solver
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Tasks will include:

• Provide sophisticated calendar management for Director
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Director
• Arranging travel, visas and accommodation, and occasionally travelling with the Directors to take notes or dictation at meetings or to provide general assistance during presentations
• Maintain clear communication channels throughout the office
• Filter general information, queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate
• Carrying out background research when required
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Other tasks as assigned accordingly

Skills

• Exceptional organizational skills and impeccable attention to detail.
• Ability to think proactively and show initiative
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Ability to switch gears at a moment’s notice.

Job Requirements

• Excellent verbal and written communications skills
• Extensive experience in creating documents and spreadsheets
• Exceptional interpersonal skills
• Proven years of experience in same field
• Bachelor’s Degree preferred

Nearest MRT: Tai Seng MRT

Bus stop: 70279 - Opp Trinity @ Paya Lebar

You may submit your CV (furnished with your expected salary) via Whatsapp 89261861 ONLY for further information.