Total 26,785 Administrative / Clerical job vacancies

Routine Work:

a)Answering phone calls every now & then, check letter mail box, issuing & update of invoice, filing, typing of quotation.

b) Checking emails and reply to the emails & receiving of delivery

c) Stationery check stock and ordering & prepare monthly time-card

d) Permit to work (Risk Assessment), update of working list

e) Calculate OT hours monthly & ensure front office cleanliness

Assist Account work:

a)Monitor debtors & creditors for payment using email or company WhatsApp’s

b)Issuing statement of account for overdue invoices

c) Updating of payment received in the system and filing

d) MYOB input for Leisure & Steak & Bone/Colonial Sport Bar and tally w bank statement

e) Prepare monthly suppliers payment vouchers before 4th of each month

f) Submit CPF for Colonial Sport Bar (If needed)

g) Issue invoice to The Blue Corner@Sim for Leisure Food Space monthly

h) Others duties and ad-hoc work as & when given by Management

Working Hours:

• Monday- Friday 8:30am to 5:30pm
• Saturday: 8:30am to 12:30pm

Job Scope

• Prepare Presentation and documents for meetings and interviews
• To source for business opportunity from Gebiz, Sesami etc. and register for site show if applicable.
• Prepare and submit tender documents and print tender results
• To prepare transmittal form for return of tender drawings/ documents.
• Attend to emails and calls
• Preparing Purchase order and ordering of items, arranging for delivery.
• Prepare Quotations
• Inform Director of his daily program
• Provide Admin Support to the team
• Enrol workers for course and other miscellaneous
• Keeping track of our Track Record and Warranty

Requirements

• Candidate must possess at least GCE O level/Diploma
• Required language(s): English
• No work experience required.
• Required Skill(s): microsoft office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent

Jobscope:

• Planning and organising meetings
• Planning and organising events
• Improving office systems
• Preparing presentations
• Managing and reviewing filing and office systems
• Answering calls and liaising with clients competently
• Delegating work in the manager's absence

Requirements:

• Proactive
• Flexible
• Inititative
• A good communicator
• Efficient
• Discrete.

https://t.me/fastrecruitmentsg

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Data Entry

-Manage / download footage

-Any other task that assigned by supervisor in admin for project support

Requirement :

• Minimum GCE ‘N’ , 'O' level or equivalent

• An eye for details

• Familiar with Microsoft Offices (Words, Excel , Power Point )

• Fresh can apply as training will be provided

We are seeking a dedicated and experienced Personal Assistant to provide comprehensive support to a company Director. The successful candidate will be highly organized, detail-oriented, and able to handle a wide range of administrative and executive support tasks.

Responsibilities:

• Manage and maintain the Director's schedule, including arranging appointments, meetings, and travel plans
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and maintain records for expenses, invoices, and other financial matters
• Act as the point of contact between the Director and clients
• Handle requests and queries appropriately
• Assist in the preparation of meetings and events, including scheduling and agenda preparation
• Maintain an organized filing system, both electronic and physical
• Perform ad-hoc administrative tasks as assigned

Requirements:

• Proven experience as a Personal Assistant or similar role, preferably supporting senior executives
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively and independently
• Discretion and confidentiality
• Singaporean citizenship or permanent residency required

Job Title: Admin Assistant (ID4572)
Location: Woodlands
Working Hours: Monday To Friday 8.00am-5.30pm
Salary: $1800-$2500


Main Duties and Responsibilities:
- Maintain the document control and support documentation-related work in Quality Assurance Department. This include tasks such as electronic application, scanning, filing, archiving and retrieval of documents
- Ensure administrative database and system are kept up-to-date
- Support to prepare documentation to customers related to product content environmental enquiries such as RoHS, REACH and other substances of concern
- Review and prepare monthly submission of samples for ICP test
- Routine review of SPC and control limits including update to relevant system
- Support Engineer to consolidate test result and prepare basic test report for customers
- Any other duties that commensurate with this role

Skills and Requirements:
- Administrative experience preferred
- Diploma or equivalent
- Proficient in Computer and Microsoft Office (Excel, Word, Powerpoint)
- Detail-oriented

Administrative Assistant, Health & Wellness (1 year agency contract) at Hospital

5 days, Office Hours

• Salary up to $3k depending on experience and qualification

Job Responsibilities:

• Provides administrative and ops support for Health & wellness

• Provides nursing administrative and ops support for staff flu vaccination exercises

• Manages the preparation and delivery of daily medical examination, pre-employment and vaccination reports/ results for JHC staff and temp staff

• Tracking of vaccination status for staff and MOPEX/ Residents on rotation to JHC

• Tracking and reporting of clinic stats (Staff Clinic and H&W Clinic)

• Supports the data entry and collation of Staff Health Screening (SHS) for analysis and KPI tracking

• Manages the preparation and delivery (through EPIC communications to MyChart) of staff personal health screening report/ results for SHS

• Manages the preparation and delivery of daily private and corporate patients/ clients medical reports/ results

• Provides support for COVID-19 related work (covid-19 vaccination exercise, surveillance swab required for staff/ new hires/ temp staff/ post-SHN individuals)

• Undertakes any other administrative role assigned

Job Requirements:

• NITEC/ Diploma with a minimum of 2 years’ relevant work experience

• Ability to work independently and efficiently

• Pleasant personality

• Good verbal and written communication skills

• Proficient in Microsoft Office

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Jacqueline Jessica Fong Hsin Ting

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA License No: 99C4599

Personal EA License No: R21103226

-Conducting research on potential products, vendors, and services and comparing price and quality to ensure the best deal

-Handle orders & inquiries with efficient manner

-Handle the procedures of all orders & shipping documents accurately

-Manage the general office administration functions together with other administrators

-Filing and maintaining of documents

-Perform any other ad-hoc duties as assigned

- Preparing Sales Invoice and shipping documents-

- Handling Supplier's and Clients Current Account

- Self-motivated with good interpersonal and communication skills

- Team player

Accounts Payable
Accounts Receivable
Analysis of Data
Entry Documentation
Finance
Internal Controls
Microsoft Office
Office Administration
Teamwork

Job Description & Requirements

(5 days work week - 0830-1730)

Job Description

• Responsible for administration of contracts management, purchasing, tendering documentation
• Update and upkeep projects detail or recording purposes
• Assist to fulfil requirements of Company's quality standards pertaining to tender and contract administration
• Update and upkeep project, tender and common files
• Work closely with project teams to deliver documentation required for project delivery, RFQ and tender submissions
• Put up pre-qualification form for approval including filling up of all information required and conducting financial evaluations of all vendors proposed to be invited
• Preparation & submission of project documents
• Ensure and maintain proper filing and tracking of documents
• Perform any other general administrative and clerical duties as assigned
• Any other ad-hoc duties as assigned

Requirements

• Proficient in MS office applications, high organizational standards and accuracy in dealing with contract documentation
• Dynamic, hardworking, meticulous and good interpersonal skills
• Able to work independently as well as in a team
• Preferably experience in construction industry

Accounting:

Manage accounts payable and receivable processes.

Prepare and maintain financial documents such as invoices, bills, and bank statements.

Reconcile financial discrepancies by collecting and analyzing account information.

Assist in the preparation of financial reports and budgets.

Handle payroll processing and employee reimbursements.

Ensure compliance with financial regulations and company policies.

Administrative Support:

Manage office operations by organizing and maintaining files, records, and supplies.

Coordinate meetings, appointments, and travel arrangements for team members.

Assist in HR functions such as onboarding new employees and maintaining employee records.

Handle general correspondence and inquiries via phone, email, and in-person.

Assist in the preparation of presentations, reports, and documents.

Coordinate with external vendors and service providers.

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Summary

Client is a stable financial services organisation, seeking for a Personal Executive Assistant to assist on client support and other Directo’s matters.

Good career growth with yearly review and appraisal

Flexible and family oriented working environtment

Seeking for commited individual keen to learn new skillsets and gain more exposure

Basic + AWS + VB

Job Scope:

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Skills/Qualifications:

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R24119847 (KENNETH NG JING LONG)

Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply

Job Description & Requirements

a) Order material

b) Work injury case submission and following up

c) Answer call

d) Calculation of workers’ wages

e) Any other duties when assigned

Job Requirements:
- Diploma / Degree holder
- At least 1 year related working experience
- Bilingual in English and Mandarin in order to communicate and engage with Mandarin speaking customers.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Accounts and Admin Executive who can help support us through the next phase of the growth and development roadmap.

Duties

• Assist in all accounting matters and responsible for monthly accounting reconciliation
• Responsible for all payroll functions in the organization
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Involved in HR duties such as but not limited to, work pass application, payroll processing and maintenance of Employee files
• Perform general administrative duties
• Other ad-hoc duties assigned

Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• At least 1 year of relevant experience in Accounting firm
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only the shortlisted candidates will be notified.

5-days work week : 8.20am to 5.50pm (Monday to Friday)

Working Location : Kallang Sector

Bonus : Variable

Benefits : Group Medical Insurance + Dental

Job Duties:

• Generate daily WO picklist for warehouse processing via WMS upon receipt of request by user
• Generate cycle count sheet for warehouse to perform internal stock check to ensure inventory accuracy
• Generate weekly inventory reports
• Perform goods receipt in WMS for incoming supplier deliveries
• Prepare pick list for all shipments and collections
• Stock discrepancy – check stock card on receiving, issuing and return of goods accurately
• Monitor staff on daily picking and return processing timing
• Coordinate with relevant parties on shipment, goods discrepancy and documentation
• Annual physical inventory data entry
• Perform other administrative duties as assigned by superior

Requirements:

• At least 2 years of working experiences in the related field
• Required skills of Microsoft Office applications and Dynamics
• Preferably specialized in administrative support or equivalent
• Possess initiative to understand work flows and processes in order to work efficiently and effectively
• Ability to work as a group and individual with effective organizational and follow-up skills
• Good interpersonal skills and able to interface with all levels, internally and externally in a professional and responsive manner

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Accounts and Admin Executive who can help support us through the next phase of the growth and development roadmap.

Duties

• Assist in all accounting matters and responsible for monthly accounting reconciliation
• Responsible for all payroll functions in the organization
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Involved in HR duties such as but not limited to, work pass application, payroll processing and maintenance of Employee files
• Perform general administrative duties
• Other ad-hoc duties assigned

Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• At least 1 year of relevant experience in Accounting firm
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only the shortlisted candidates will be notified.

- Perform general administrative duties (updating, scanning, printing, mailing, filing)

- Keep proper documentation & filing system

- Process billing

- General administrative duties

- Checks information in various reports for accuracy, compares to on line system and makes necessary adjustments to the appropriate system. Reconciles discrepancies between systems and reports by determining correct data and making corrections.

Responsibilities:

• Responsible for general office administrative duties.
• Provide day-to-day secretarial administrative support to the team.
• Prepare meeting minutes and perform secretariat duties.
• Assist in purchasing of office inventories and pantry items.
• Review vendor quotations and make recommendations to management.
• Assist in HR tasks such organizing company event and candidate interview scheduling.
• Coordinate the accumulation of employee feedback.
• Ad-hoc duties as assigned.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 3 - 5 years of secretarial administrative support experience.
• Ability to start work within short notice is advantageous.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practise good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and preparation of meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies suck as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by supervisor

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

We regret that only shortlisted applicants will be notified

Job Description

• Greet and assist visitors, clients, employees and attend to walk-in visitors and their requests in a friendly and professional matter
• Answer and direct incoming phone calls
• Keeping track of all office and general supplies, Stationery, Beverage refill and etc
• Responsible for travel arrangement such as flight schedules, visas and hotel bookings for all stakeholders within the organization.
• Assist in general administration and coordination for ad-hoc functions/events in the organization.
• Work closely with HR & Admin department and provide support in all ad-hoc and administrative duties when assigned.

Requirement:

• Minimum GCE’O’ Level or any relevant qualification.
• Good time management with the ability to prioritize works.
• Process Interpersonal and communication skills
• Proficient in Microsoft Office such as Excel and Word
• Willing to work in Tuas area
• Able to start within short notice

Interested applicants, please send in your detailed resume with expected salary.

Job Highlights:

1. Monday - Friday 1pm - 6 pm
2. Off on Saturday, Sunday & Public Holiday
3. 5 min walking distance from Tuas Crescent MRT station