- Diploma qualified with around 5 to 15 years of office admin experience. Some exp gained with MNCs is preferred
- Experience working in office support functions supporting med size firms of around 50 staff will be beneficial but this is not a must.
- IT savvy . Experience doing intranet update, sharepoint, videocon facilities etc with WIFI is a plus but not a must
Our client is an established professional service firm (based in town) It is looking for a hands-on office admin assistant to work closely with the Head and Office Manager. The co allows for a WFH arrangement on some days in the week.
Responsibilities
- Support the office employees re arranging business travel support (liaise with travel agents, do the required travel accommodation and booking)
- Ensure that office management runs smoothly (order pantry supplies, stationery)
- Provide general admin support (handle incoming calls and emails, check invoices for payments)
- Prepare and ensure readiness of meeting facility including IT connectivity and attends to arriving guest (e.g. greet visitors, offer refereshments)
- Perform data entry and other admin support functions to assist the Heads
- Maintain office equipment and inventory
- Liaise with external service providers.
- Update the co’s intranet
- Set up the teleconference devices and other IT equipment
- Support the other general admin functions such as reception duties, safety management etc
- Work on conference-seminar and meeting arrangements
- Provide office orientation for new hires.
- Organise company’s events
Experience and Qualifications
- Diploma qualified ideally with around 5 to 15 years of office admin experience. Some exp gained with MNCs is preferred
- Experience working in office support functions supporting med size firms of around 50 staff will be beneficial but this is not a must.
- IT savvy . Experience doing intranet update, sharepoint, Videocon facilities with WIFI is a plus but not a must.
- Experience leveraging technology to automate processes will be looked upon favorably;
- Familiar with Microsoft tools- 365 suite;
- Inquisitive with a passion to learn and contribute towards improving the business in its filing and administration processes.
- Proactive, adaptable and keen to learn
- Has good people skills. Professional, adaptable, helpful and flexible with a good work attitude.
- Has a collaborative and team playing approach
- Has good communication skills
Selling pts:
-the co allows for a WFH arrangement per week
-office has around 50 staff (more med sized) and work load is gen manageable.
-the co has a collaborative and multinational work culture.
To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.
We regret to inform that only shortlisted candidates will be notified.
Posted by:
CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)
Date ad is posted - 10 September 2024
